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K-12 Data Standards and the U.S. Department of Education Accomplishments and Milestones related to ED Facts Ross Santy, Office of Planning, Evaluation and Policy Development Acting Director, Performance Information Management Service U.S. Department of Education. The Education Data Supply Chain.

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Classrooms

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  1. K-12 Data Standards and the U.S. Department of EducationAccomplishments and Milestones related to EDFactsRoss Santy, Office of Planning, Evaluation and Policy DevelopmentActing Director, Performance Information Management ServiceU.S. Department of Education

  2. The Education Data Supply Chain Classrooms Local Education Agencies / School Districts U.S Department of Education School Campuses State Education Agencies

  3. The Education Data Supply Chain EDEN Classrooms Local Education Agencies / School Districts U.S Department of Education School Campuses State Education Agencies

  4. What is EDEN? • Education Data Exchange Network – launched November 2004 • Used by SEAs to submit state, district and school level data to USED • Organized into Data Groups, Categories and File Specifications • Data Framework and other documentation available at http:www.ed.gov/edfacts

  5. Performance Data at ED: A Recent History • PBDMI • The Performance Based Data Management Initiative (PBDMI) began in 2003 with the challenge of building a central repository and unified supply chain for USDOE’s K-12 educational data. It concluded in September 2005. • EDEN: • PBDMI Created the Educational Data Exchange Network (EDEN): • Functional system used to collect data from all states • Collection began with 2003-2004 school year • 2006-2007 collection began in January, currently merging with NCES/CCD • EDFacts: • The way ED utilizes data • Analysis and Reporting tools for data across programs • Available to all states on the data they submit

  6. What is EDFacts? • Data reporting tool launched in Spring 2006 • Accessible to ED Program Offices and one user per SEA • Current EDFacts data organized into 6 areas: • Submission Status Reports • Special Education Programs 618 Tables • Charter School Reports • Consolidated State Performance Report data • Education Community Profiles • Internal Grants (GAPS) Data* * ED access only

  7. Policy/Program/Information Office Partnerships • Goal: Build new partnerships that will allow programs, through utilization of the information technology tools brought forward, to expand their own expertise and help set better policy

  8. Promoting Data Culture Change at States and at ED • Systems Development • Information Technology initiatives are building unit-level record systems • States: student level longitudinal systems • ED: school level “snapshot” systems • Placement is critical • States: EDEN/EDFacts coordinator is often in information office • ED: EDFacts is in the policy office

  9. State Data Submissions

  10. State Data Submissions

  11. Key Challenges • State capability to collect and report data • Overcoming historic process • Stability of LEA – State – Federal data definitions • Protecting against users deriving faulty assumptions from the data

  12. Core Issue: Data Definitions • Programs at USED are accustomed to asking questions of program experts • Transition to leverage data systems in place at SEAs has not been made • EDFacts Data Groups are defined at the aggregate in plain English • There does not exist a USED recognized student level K-12 data standard

  13. Example: Questions from the Consolidated State Performance Report • CSPR: “Please provide the number of students who were eligible to receive supplemental educational services under section 116 of Title I during the 2005-2006 school year” • CSPR: “Total Number and Percentage of all students identified as LEP at Basic or Level 1 on the state’s English language proficiency (ELP) assessment” • CSPR: “Number of McKinney-Vento subgrantees reporting ‘Eligibility for homeless services’ as a barrier”

  14. Example: An EDFacts Data Group • #578: Supplemental Services - Eligible to Receive Services: • The unduplicated number of students who were eligible to receive supplemental educational services under section 1116 of Title I, Part A during the school year.

  15. Current Activities • Every state is developing or planning to develop a statewide longitudinal student data system (as evidenced by SLDS grant applications received) • NCES has engaged the Schools Interoperability Framework Association to develop a generic K-12 school and district data model • EDFacts team is examining ways to utilize the student-level definitions within the SIF v2.0 data schema to ensure cross-state data consistency

  16. Axiology Logical Theory OWL Conceptual Model Semantic Interoperability UML RDF/S Topic Map ER Model Thesarus Structural Interoperability DB Schema, XML Schema Taxonomy Relational Model,XML Vocabulary Glossary Syntactic Interoperability Controlled Vocabulary List Adapted from Daconta, Orbst, and Smith (2003) Stages of Interoperability Where is P-20 education on this line, and where should we be?

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