Telework Policy Guide

1. Telework Policy Guide J1- Manpower and Personnel

2. Overview • References • Purpose • Definitions • Benefits • Challenges • Eligibility • Guidelines • Exercise

3. References • Section 359 of Public Law No. 106-346 • “Department of Transportation and related Agencies Appropriation Act 2001”, 23 Oct 2000 • DoDTelework Policy Guide for Civilian Employees, 22 Oct 2001 • DODI 1035.01 Telework Policy, 3 April 2007 • NGB J1 • All States Log Number P10-0007, 23 March 2010 • WING HRR 301-1, 1 April 2007 • www.telework.gov

4. Definitions • Telework • Means to an alternative work arrangement for employees to conduct all or some of their work away from the primary workplace. • Work location might be a residence, an office closer to the employee’s residence or another acceptable locations

5. Definitions • Regular or Recurring Telework • Work schedule where eligible employees regularly work at least one day per biweekly pay period at an alternative worksite. • Ad Hoc Telework • Telework performed at an alternative worksite on an occasional, one-time or irregular basis • Work-at-home Telework • Other Approved Worksites • Any other worksite funded by employee’s component

6. Benefits • Valuable management tool • Improve quality of life • Allows employees to balance their work lives with private and family responsibilities • Can enhance the National Guard’s efforts to recruit & retain high quality employees • Benefits our society • Cleaner air • Reduced energy consumption • Decreased traffic congestion

7. Challenges • Employee • Telework concerns • Operational adjustments • Technology requirements • Telework might jeopardize my chances for advancement. • I'm not sure I'll like working alone. • Can I really live up to my manager's expectations? • Will I be able to separate home and work?

8. Challenges • Supervisors • Although telework has been around for a while, there are still several misperceptions that have made some managers reluctant to approve a telework arrangement. • Once I allow my employee to telework, I will never see or hear from him/her again. • If I approve one telework agreement, I will have to let all my employees telework. • Telework stands in the way of effective teamwork. • Worker productivity will drop if I am not watching my employees every minute.

9. Supervisor Driven • Selection of Participants • Supervisors identify positions suitable for telework • Supervisors may select employees to participate voluntarily • Continued participation is not statutory or an automatic right • Supervisors may change, modify or terminate due to mission needs or other eligibility consideration at any time

10. Eligibility • Eligible Positions • Those involving tasks and work activities that are portable • Do not require employees being at a traditional work site • Conducive to supervisory oversight at the alternative worksite • Positions Not Eligible • Those involving tasks that are not portable • Require employee to have daily face-to-face contact with supervisor, colleagues, clients, general public • Require daily access to classified information • Trainee or entry level positions

11. Suitability • Demonstrated dependability & ability to handle responsibility • Proven record of high personal motivation • Ability to prioritize work effectively • Good time management skills • Proven/expected minimum performance rating of fully successful

12. Guidelines • Written Agreements • DD Form 2946 • Time and Attendance • Codes • TW: Telework Regular • TS: Telework Situational • TM: Telework Medical • Training-must be completed prior to submitting the DD Form 2946. Training can be found at the following link: • http://www.telework.gov/tools_and_resources/training/employees/index.aspx (for employees) • http://www.telework.gov/tools_and_resources/training/managers/index.aspx (for supervisors)

13. Questions