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Efficient Index Management for CJA Attorneys Using ISYS Search Software

The ISYS Search Software Personal Edition is a powerful tool for CJA attorneys that streamlines the process of creating, maintaining, and searching indices. This comprehensive guide outlines the steps to efficiently create new indices, select index types and file directories, and set update schedules. Learn to optimize your index with options to compensate for OCR errors, remove duplicates, and refine your search results. The software’s intuitive interface allows you to quickly open indices, perform quick searches, and preview documents, improving your overall productivity in legal research.

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Efficient Index Management for CJA Attorneys Using ISYS Search Software

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Presentation Transcript

  1. ISYS Search Software Personal Edition for CJA Attorneys

  2. Using ISYS • Creating Indices • Maintaining Indices • Searching Indices

  3. Creating Indices • Create A New Index

  4. Creating Indices • Select Index Type

  5. Creating Indices • Select Index Sub-type

  6. Creating Indices • Select Files/Folders That You Want Indexed

  7. Creating Indices • Add Directories As Needed

  8. Creating Indices • Name The Index

  9. Creating Indices • Select Types Of Files To Be Indexed

  10. Creating Indices • Set Update Schedule

  11. Creating Indices • Pick Location For Index Files

  12. Creating Indices • Confirm And Create Index

  13. Creating Indices • Index Creation Status

  14. Maintaining Indices • ToolsActive Index • Update • Include documents added after creation of index • Reindex • Takes longer, but more thorough than updating

  15. Maintaining Indices • Index Options • Compensate for OCR errors • Looks for misspellings and words that could have been misread by OCR software • De-duplicate documents • Removes documents that are exact copies of others in the index

  16. Searching Indices • Open Index/Indices • Catalog • Disk Directory

  17. Searching Indices • Quick Search

  18. Searching Indices • Menu-Assisted Query

  19. Searching Indices • Enter Additional Search Terms If Needed

  20. Searching Indices • Results

  21. Searching Indices • Narrow Results By Date Modified • Drag markers to set beginning and end dates

  22. Searching Indices • Select Documents By Relevance • Document appears in previewer

  23. Searching Indices • Preview Document • Search terms are highlighted

  24. Searching Indices • Refine Results

  25. Searching Indices • Number Of Matches

  26. Narrowing Your Search • Refining Results

  27. Narrowing Your Search • Query Within Results

  28. Narrowing Your Search • Filtering

  29. Index Files • Files Created By ISYS • These will be in the folder you selected in step 7 of the index creation process (where you chose to store the index)

  30. Questions?

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