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School Emergency Operations Planning

School Emergency Operations Planning. SESSION NINE: NEXT STEPS FOR THE EOP. School Board Approval.

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School Emergency Operations Planning

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  1. School Emergency Operations Planning SESSION NINE: NEXT STEPS FOR THE EOP

  2. School Board Approval • As you are all finishing up work on your emergency operations plans for your district remember your Emergency Operations Plan is to remain confidential and to be discussed in closed session prior to board approval. Iowa Code section 280.30 - High-quality School Building Emergency Operations Plans states, “The plan shall be confidential and shall not be a public record subject to disclosure under chapter 22.” If someone were to ask you for a copy of your plan, you are legally authorized to deny them access to your plan. Below is the code reference to explain the reason to hold a closed session and a sample motion provided by IASB. • Under Iowa Code, Chapter 21.5, the reason for holding a closed session must be announced and entered in the minutes. The reason must be for one of the reasons specified in the law. The following is a sample motion for having a closed session: • “I move that we hold a closed session as authorized by section 21.5(1)(a) of the open meetings law to review or discuss records which are required or authorized to be kept confidential.” • What if our plan did not get approved prior to the June 30 deadline?

  3. Communicating Your EOP - Internally • As you move into next school year, consider how you will communicate your plan with the district staff. • I encourage you to include all substitute staff utilized throughout the district. • Having the staff participate in a simple exercise this fall will assist in communicating your plan. Inviting a couple Board members for this exercise may provide additional support.

  4. Communicating Your EOP - Externally Parent EOP • Does not contain the details of your plan. • Encourages parents and families to develop a plan for before, during, and after an incident.

  5. Communicating Your EOP - Externally What parents should do to prepare for a school emergency Examples: • Be sure your child’s emergency contact information is correct. Notify your child’s school promptly if this information changes. • Identify who is authorized to pick up your child if there is a school or community emergency. Make sure anyone identified as an emergency contact is listed on your child’s student emergency information card to avoid your child going with the wrong person. • Talk with your child about the importance of remaining calm and following instructions in the event of an emergency. • Have your child practice his or her full name, address, and phone numbers in order to contact you or other authorized adult in the event of an emergency. • Develop a family emergency response plan.

  6. Communicating Your EOP - Externally What to do during a school emergency Examples: • Provide information to encourage desired actions such as: • Do not call the school. • Do not come to the school. • Understand the mechanism for obtaining accurate, updated emergency information. • Location of reunification site(s). • Local media outlet info.

  7. Communicating Your EOP - Externally What to do following a school emergency Examples: It is important to provide emotional support to a child in the aftermath of a crisis situation. • Watch for clues that your child might want to talk, but understand that not all children will want or need to talk about these events. Some children may not express their concerns verbally. • Be aware of signs that children might be in distress, e.g., changes in behavior, anxiety, sleep problems, acting out, problems at school or with academic work.

  8. Communicating Your EOP - Externally Include a glossary of terms in your communication to parents: • Evacuation • Reunification • Shelter in Place • Lockdown • Lockout

  9. Implementing Your EOP • Your plan should not be considered complete and put on a shelf. This is a fluid and always changing document. • There is an exercise library located on the Emergency Operations Planning link on the Department website for you to use as you review your plan. • What does an exercise look like?

  10. Exercising Your Plan

  11. Sample Exercise #1 Time: Early September It is a sunny and warm 80 degree morning. The forecasted temperature for the day is 90 degrees and the wind is blowing slightly from the south. Inject Set One 9:00 a.m. – Just after the beginning of the school day a 15-year-old female student reports to school nurse with shortness of breath with audible wheeze, symptoms consistent with an asthma attack. The school nurse is familiar with the student and her medical history, which includes asthma, and begins to assist the student with her prescribed medications as she has done multiple times in the past for the student. 9:10 a.m. – Two more students present to the school nurse with skin, irritation, and difficulty breathing. The school nurse is not familiar with these two students and has no past medical history on file indicating breathing problems or any other chronic medical conditions. 9:15 a.m. – Three more students are met by the school principal as they are attempting to go to the school nurse’s office for assistance. All three students are reporting the same symptoms as the other students.

  12. Sample Exercise #1 • How do you obtain situational awareness? • Do you call 911? • Are staff and students notified at this time? • What other actions might you take at this time?

  13. Sample Exercise #2 April 9, 2019 9:00am Inject Set One • It is a few days before homecoming; students and staff are preparing for a pep rally for your school’s sports team. • Decorations are being put up in the auditorium, and the band is practicing outside on the sports field. • A student notifies a teacher that, while at a sandwich shop, she overheard an individual making threatening remarks against the school. • What do you do with the information you received from the student?

  14. Sample Exercise #2 Inject Set Two Two hours later, an unidentified individual enters Anytown High Schooland begins firing into classrooms on the first floor • How does your school issue warnings, alerts, and other emergency messaging? • How will you determine which action you take? (Run, Hide, Fight)

  15. Moving Forward Iowa Code 280.30(2) The board of directors of a school district and the authorities in charge of each accredited nonpublic school shall require that at least once per school year an emergency operations drill based on the emergency operations plan be conducted in each individual school building in which students are educated. The board and authorities shall determine which school personnel participate in the drill and whether students or local law enforcement agencies participate in the drill. The drill may include but is not limited to a table top exercise, walk-through, partial drill, or full drill.

  16. Question and Technical Support • Send all questions to: • Rob Olsen • rob.olsen@iowa.gov • 515-281-4743 • To request technical support for your team prior to June 30: • Jane Colacecchi • jane@jhcassociates.com • 515-491-6088

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