Welcome Workshop # 2 2013 Senior Promotion Workshop Series

1. Barbara Stubbs, Professional Development Program Director, DFCM Lynn Wilson, Chair, DFCM Cynthia Whitehead, Vice Chair Education, DFCM Marie Leverman, Academic Appointments Coordinator, DFCM Christianne Green, Academic Appointments and HRIS Assistant, DFCM Welcome Workshop # 2 2013 Senior Promotion Workshop Series

2. CONFIDENTIALITY The first rule of Senior Promotions….. The second rule of Senior Promotions …..

3. Workshops # 1 - # 2 - # 3 Overview TODAY

4. Workshops # 3 – Update: • CANCEL TUESDAY MARCH 12 2013 • (workshop # 3) • The new date will be after the pre-applications are reviewed by the DFCM Senior Promotions Committee ( set for early April) • Workshop # 3 will be scheduled in late April • A list serve announcement will be sent out and you will receive an email from Marie confirming all details

5. Workshop # 2 Agenda (in your binder) PowerPoint Presentation PowerPoint Presentation Tab 5 Group Activity PowerPoint Presentation

6. Goal of the Workshop • To help you look at the work you are engaged in and evaluate the scholarly potential • To help you feel (more) confident and motivated in your ability to apply for promotion • Promotion to: Assistant Professor  Associate Professor  Full Professor

7. Objectives At the end of this session participants will understand: • The components of a WebCV • The Dos and Don’ts in preparing an application dossier • The promotion process (timelines) • The required documents for a senior promotion pre-application

8. In Your Binder You Have: • Senior Promotion Timeline 2013-2014 • Senior Promotion Criteria Chart • Manual for Academic Promotion • Workshop # 1 - # 2 - # 3 Proposed Agendas • Mainpro-M1 Credits • Senior Promotion Pre-Application Package • Senior Promotion Application Dossier

9. Guest Speaker Welcome…. Arum I. Gotlieb MDCM, FRCPC • Interim Vice Dean, Graduate and Life Sciences EducationSenior Academic Advisor to the DeanActing Vice Dean, Graduate and Life Sciences Education • Professor, Department of Laboratory Medicine and Pathobiology, University of TorontoStaff Pathologist, Laboratory Medicine Program, University Health NetworkSenior Scientist, Cell and Molecular Biology, Toronto General Research Institute, University Health Network Dr Gotlieb’s Presentation

10. Break Time 10 Minute Stretch

11. CV Format (WebCV) Workshop # 2Senior Promotion Workshop Series Dr Cynthia Whitehead Reference: Manual for Academic Promotion Revised: June 2012 Reference Page 26 - 4.1 Curriculum Vitae URL: http://www.facmed.utoronto.ca/staff/appointment.htm

12. The University Policy: • The University Policy stresses that the fullest possible documentation should be made available to the Committee. • The preparation of the curriculum vitae is the responsibility of the candidate. • The format of the curriculum vitae should be as outlined in the Manual for Academic Promotion: Reference Page 26 - 4.1 Curriculum Vitae

13. WebCV in the DFCM: • The senior promotion pre-applications are reviewed by the DFCM Senior Promotions Committee. • Candidates that are “ready to move forward” in the application process will automatically qualify for the WebCV program

14. 2: Biographical Informationin reverse chronological order i.e. most recent first BIOGRAPHICAL INFORMATION 1. Education | Degrees • Degree/year/institution/specialty • Postgraduate, Research and Specialty Training • Qualifications, Certifications and Licenses 2. Employment | Career and Activities Present appointment • Rank and year appointed • Previous appointments • Rank and year appointed • All cross appointments • Number of years in each appointment • Date of award of tenure, if applicable • List of all research and teaching appointments held and other relevant experiences, giving dates and institutions 3. Honours and Awards • Appointments of distinguished councils • Awards (Research/Teaching/Student | Trainee) 4. Professional Affiliations and Activities • Editor of journal, academic organizations • Professional Associations • Administrative Activities • Peer Review Activities • Other Research and Professional Activities • Innovations and Development in Teaching and Education

15. 3: Academic Historyin reverse chronological order i.e. most recent first ACADEMIC ACTIVITIES 1. Research Statement: Name, subject(s) of interest and activity (see Section 3.1.3). 2. Research Awards: Types of grants, contracts, fellowships held during the past five years including: name of agency, date of award and duration, project title, total amount of award. List collaborators according to their contributions. • Patents awarded and applied for since date of last promotion (see Section 3.1.3).

16. 4: Publicationsin reverse chronological order i.e. most recent first PUBLICATIONS • Most significant publications • Peer-reviewed • Non Peer-reviewed publications • Submitted publications Each list of publications should be subdivided into works published or accepted for publication, and works submitted for publication. For each peer-reviewed publication, indicate CLEARLY the level of contribution of the candidate. Categorization of publication as follow will serve reviewers in assessing a candidate’s role: • Senior responsible author • Principal author • Co-principal author • Collaborator List the FIVE most significant publications since last publication, providing a brief description of each publication to the field. All authors should be indicated in the order in which they appear in the publication followed by title, journal, volume #, inclusive page #(s) and year. Include editors, publisher and place of publication.

17. 5: Presentation And Special Lecturesin reverse chronological order i.e. most recent first PRESENTATIONS AND LECTURES International 1. Peer reviewed PAPERS/POSTERS/ABSTRACTS presented at meetings and symposiums (list dates, locations) 2. Invited lectures listed separately from papers presented See Section 3.1.3 for further detail 3. Other (Media Appearances, etc…) National • Same categories as for International Provincial/Regional • Same categories as for International Local • Same categories as for International

18. 6: Teaching And Design TEACHING AND DESIGN • Indicate CLEARLY, in each case for undergraduate, graduate, postgraduate and CE courses taught, whether there was major responsibility for design of a course, and the number of hours of direct teaching • Clinical and research supervision may be included, but should be clearly indicated as such • Summary of teaching evaluations and letters from current and former students and from faculty colleagues

19. 7: Graduate Student Thesis Supervision • Research supervision: list student name, thesis or research project title, dates of supervision and your role • Indicate whether primary or secondary supervisor or committee member • Master and doctoral students: name, theses, topic, dates, including period of supervision • Postdoctoral fellows: names, topic, dates

20. Group Activity • Introductions • Discuss: • CV format • Areas of excellence/ competence • 5 publications • Q&A • Allow 45 minutes

21. 5 Minute Break

22. Dos and DON’TS Workshop # 2Senior Promotion Workshop Series Dr Lynn Wilson

23. DOs (General) • Meet with your Chief or Division Head to determine if you are ready for promotion • Book an appointment with Lynn and Marie soon • Pay full attention to the Manual for Academic Promotions • Give yourself adequate time to prepare your application • Request administrative support from your local site Chief of FCM • Review promotion applications of individuals • Use central DFCM resources – UG, PG, library, Marie Leverman • Choose your CPA, teaching & education, research categories very carefully • Consider asking for peer letters (note distinction from referees)

24. DOs (CV) • Ensure your CV is in the recommended format - WebCV • Suggest “perfecting” WebCV first • WebCV divides your presentations into “invited”, “peer-reviewed” and “other”, and indicate if they are: • Local/provincial • National • International • Consider reviewing your chosen teaching & education, research and creative professional activity (CPA) categories on WebCV with a senior mentor, eg. member of the DFCM Senior Promotions Committee

25. DOs (Other) • Summarize your Teaching Effectiveness Scores and other evaluations • Use the data summary tables provided in your application dossier (mandated by the Decanal Promotions Committee)

26. DON’Ts • Throw out anything! • Ask friends and recent collaborators to act as internal or external referees • Reference: Manual for Academic Promotion, 4.3.1, Page 29 • Worry that a referee doesn’t know you personally – his/her job is to objectively evaluate your work • Approach referees directly • You supply names • DFCM asks them

27. Closing Comments … Your Take home message…. Dr Barbara Stubbs

28. Take Home Messages At this point, you should have made arrangements to: Meet with your Chief/Division Director to determine your readiness for promotion Meet with Dr Lynn Wilson Start to: • Update your CV • Identity 5 pieces of work that your are particularly proud of Friendly Reminder: • Deadline for the pre-application is April 2 2013

29. Any Questions?

30. Evaluations iclickers will be handed out

31. Please wait for instructions….. Power “ON” your clicker Wait for instructions please……..

32. Please wait for instructions….. Do you have an iclicker in your hand? • A – Yes • B – No • C – What is an iclicker? • D – This is fun! • E – I do not understand… TESTQUESTION

33. Testing – one, two, three Does your iclicker have a green power light? • A – Yes • B – No • C – What is an iclicker? • D – This is fun! • E – I do not understand… TESTQUESTION

34. A real question ….. Upon completing Workshop # 2, I have a better understanding of the senior promotion process: • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

35. A real question ….. I have a better understanding of the components of a CV and their importance in applying for a senior promotion: • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

36. A real question ….. The group activity to discuss the WebCV was valuable: • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

37. A real question ….. I found the DOs & DON’TS presentation to be helpful in preparing for a senior promotion: • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

38. A real question ….. I found the presentation by Dr Gotlieb to be informative and helpful in going forward in the senior promotion process: • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

39. A real question ….. I plan on applying for a senior promotion in the near future (one – two years): • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

40. A real question ….. I plan on submitting a pre-application for this academic year (by April 2 2013): • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

41. A real question ….. Overall, I found the workshop to be: • A – Very informative and helpful • B – Somewhat informative and helpful • C – Okay • D – Just Okay • E – Won’t come again

42. See you at Workshop # 3! Power “OFF” your clicker Please leave on the table …….. Thank you.

43. Comment Cards….please complete Comment cards have been placed on the table: • Please let us know how this workshop will make a different to you in the future? • Any suggestions for next year?