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Organizational Structure and Responsibilities Across National and Facility Management Teams

This document outlines the formal organizational structure of the management teams at HQ in Finland and London, delineating tasks and responsibilities of National Directors and Facility Managers. It covers strategic planning, marketing, human resource management, and legal issues, specifying the roles of various teams involved in facility management. Key tasks include developing new facilities, negotiating with governments, recruitment, and supporting employee needs. The focus is on coordination between national directors and their support teams to ensure effective management and operational efficiency.

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Organizational Structure and Responsibilities Across National and Facility Management Teams

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  1. Organizational Structure By Vera Haataja Dominik Pieniak Jean-Olivier Pilon

  2. Agenda Formal Structure HQ Finland National Directors Facility Managers Support teams

  3. HQ London HQ Finland National Director Finland National Director Russia National Director Baltic FM FM FM FM FM FM FA’s FA’s FA’s FA’s FA’s FA’s

  4. HQ Finland Tasks Strategic planning (ex: develop the vision) International marketing Financing and accounting Human resource management Research and development Report to the HQ in UK Support and consultation for their national directors

  5. Human Resources Management Recruitment Job design, development and description Training Compensation planning Develop parameters to measure performance of the employees Coordinating communications Answer the inquiries of employees (special demands, conflict solving, support…) Plan the needs of employees

  6. National Director Finland FM FM FM

  7. National Director Finland FM FM FM Marketing Outsourcing Planning and Building Legal Issues

  8. National Director Finland FM FM FM Marketing Outsourcing Planning and Building Legal Issues

  9. Tasks of Nationals Directors - Planning and building new facilities, - Expend existing facilities, - Negotiation with governments, - National marketing, - Transform the company values in national standards, Manage the support team, Report to headquarter in Finland.

  10. Tasks of Facilities Managers Manage the real estate, Local marketing, Manage the Facilities Assistants, Outsourcing, Report to the National Director, Work with the support teams.

  11. The Facility Assistants Event Management Control the work of outsourced companies Every day work (accounting, problem solving) Report to facility manager

  12. Support Teams Specialized National Wide Support Facility Managers Small Report to National Director

  13. Teams Marketing: Develop Marketing Strategy Support implementation

  14. Teams Outsourcing: Establish contacts with different companies Prepare contracts Crises management

  15. Teams Planning and building: Searching new potential areas for facilities Develop new area Support expansion of existing facilities

  16. Teams Legal Issues Support Facility Managers in all questions on laws and regulations

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