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Federal Acquisition Services

Federal Acquisition Services. GSA Auctions ™ : Selling Federal Property. Deone McMillan Sales Program Manager Property Mgmt. Div. Atlanta, GA . Approved Personal Property Sales Centers. Federal Asset Sales. Federal Asset Sales. Implementation

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Federal Acquisition Services

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  1. Federal Acquisition Services GSA Auctions ™: Selling Federal Property Deone McMillan Sales Program ManagerProperty Mgmt. Div. Atlanta, GA

  2. Approved Personal Property Sales Centers Federal Asset Sales

  3. Federal Asset Sales Implementation • All Executive Branch agencies • Must use an approved Sales Center as their sales provider

  4. Federal Asset Sales GSA Auctions™ US General Services Administration, Federal Acquisition Service, Property Sales approved Sales Center • Full Service Provider • Online/Offline Sales • All Commodities • Nationwide Services • Value Added Services

  5. GSA Auctions® Sales Center Internet Auctions Sealed Bid Spot Bid Live Auctions Drop By Fixed Price Negotiated www.gsaauctions.gov GSA Auctions™…a GovSales.gov partner • The GSA Auctions™ Sales Center represents the entire breadth of the GSA personal property sales program including sales services for all commodities of personal property, through all authorized methods of sale such as:

  6. Preferred Sale Method • GSA Auctions™ • www.gsaauctions.gov • Registration & verification online • Featured items • Flat or Proxy bidding • Overtime features • Bid deposit option • Online Payment

  7. Federal Asset Sales GovSales.gov - Single Point of Entry for Citizens Displays all government assets available for sale Sales Portal Through Includes Real Property Personal Property Surplus Exchange sale Seized and Forfeited

  8. Federal Asset Sales

  9. Methods of Sale Methods of sale may include: • Fixed Price • Auctions • Internet Auction • Live Auction (Value Added Service) • Negotiated • Sealed Bid • Term Contract

  10. Goals: Maximize the value received from the sale of government assets Provide a single point of entry for citizens to find and purchase government assets Objectives: Maximize net proceeds from asset sales Make it easier for citizens and businesses to find and buy government assets Accelerate asset disposal cycle time Decrease agencies’ expenses related to sales Improve the personal property sales process Federal Asset Sales

  11. Methods of Sale What is a Fixed Price Sale? • Fixed Price (Cash and Carry) - At fixed-price sales (also referred to as "Retail"), we post the selling prices on the property and sell the items on a first-come basis.

  12. Methods of Sale 102-38.125—May we sell personal property at fixed prices to State agencies? Yes, before offering to the public, you may offer the property at fixed prices (through the State Agencies for Surplus Property) to any States, territories, possessions, political subdivisions thereof, or tax supported agencies therein.

  13. Methods of Sale What is a term contract? • A term contract is used when an the item to be sold is generated on a continuous basis. • Property is usually sold as scrap • Property may include electronics, iron & steel, or aluminum. • The sale is much like a sealed bid sale but includes a “term” length of time the contract will be in force.

  14. Methods of Sale What is a negotiated sale? • While it is the policy to sell property after publicly advertising for bids, when circumstances dictate, personal property may be sold by negotiation, subject to obtaining such competition as is feasible. • Invitations to bid are sent to a limited number of bidders. • Bids are evaluated • SCO requests “best and final offer” • Awards are usually made to the high bidder? • Payment and removal requirements are similar to internet sales

  15. Negotiated Sales 41 CFR Ch. 101-45.304-2 • Fair market value not in excess of $15,000 • Justification submitted to and approved by head of owning agency • Justification submitted to GSA for approval Criteria for sales • Re-advertising would serve no useful purpose • Time does not permit sale by advertised methods

  16. Fair Market Value • Fair Market Value to Federal Agencies • Exchange sale property is acquired from one federal agency to another federal agency. • Money usually is transferred from agency to agency by IPAC • FMV’s are done on SF122’s. • Memo to Finance with copy of SF122 with all signatures. • ALC’s for both agencies, acquiring and disposing agency

  17. Federal Asset Sales GSA • We want to remain your Sales Center… SALES

  18. Federal Acquisition Services GSA Auctions ™: Types of Sales Phar`is AllenPhD., DRM Sales Contracting OfficerProperty Mgmt. Div. Atlanta, GA

  19. ALE Categories of Property for Sale • Surplus Property • FMR Part 102-38 - Sale of Personal Property • Exchange/Sale Property • FMR Part 102-39 - Replacement of Personal Property Pursuant to the Exchange/sale Authority • Forfeited Property • FMR Part 102-41- Disposition of Seized, Forfeited, Voluntarily Abandoned, and Unclaimed Personal Property • Governing authority – 40 U.S.C. 503, 541 through 548, 571, 573 and 574

  20. Surplus Property – FMR Part 102-38 – Sale of Personal Property Property that survives utilization and donation Opportunity for the taxpayer to purchase surplus property Optimize return to the US Government

  21. Exchange/Sale Property – FMR Part 102-39 – Replacement of Personal Property Pursuant to the Exchange/sale Authority • A separate category of federal property • It’s not excess…… • Its functionality • is still required for use, • but it’s….. • Worn out • Obsolete

  22. Exchange/Sale Property – FMR Part 102-39 – Replacement of Personal Property Pursuant to the Exchange/sale Authority • Exchange/sale authority allows agencies to…. • “exchange or sell non-excess, non-surplus personal property and apply the exchange allowance or proceeds of sale in whole or in part payment for the acquisition of similar property”

  23. Agency Requirements • Completes SF126 for exchange/sale property not required for screening through GSAXcess®

  24. Agency Requirements Provide digital picture and detail description Provide Custodian for inspection and pickup • Coordinate with GSA on reserve/upsetprices

  25. Upset Prices/Time Frames • Upset price is the lowest price the agency is willing to accept • Revive Bid -If upset is not met (GSA • will contact you with highest bid) • Our time frames for online sales are usually 7 or 15 days

  26. Custodial Duties Provides the following: • Contact information • Property location • Inspection dates and times • Special requirements for removal Available during inspection and removal periods Accountable for the care and handling of property prior to its removal GSA does the rest!!

  27. On-line Sales • Secure internet site • Posting of items • Posting of photos • Featured items—listing and homepage • Maintenance of registered bidders • Electronic payment • Automated closing • Bid period extension • Registration verification engine • Collection of bid deposits • Off-line Sales • Advertising of sale event • Maintenance of specialized mailing lists • Printing and distribution of IFBs • Bid opening • Registration of bidders • Auctioneer • On-site Sales Contracting Officer • On-site collection of payments • Follow up collection of defaults/late payments GSA Does the Rest Basic Services Offered – Asset lotting guidance Sales preparation Channel management and selection Asset description and listing preparation assistance Preparation of award documents Contract awards Financial and property line item accountability Contract administration Collection and processing of bid deposits Collection and deposit of proceeds Distribution of proceeds

  28. Savings to the Agency • No cashier • No on-site Contracting Officer • No additional cost for sale site location • Reduces time and labor cost • Reduces storage fees

  29. Preferred Sale Method • www.gsaauctions.gov • Registration & verification online • Featured items • Flat or Proxy bidding • Overtime features • Bid deposit option • Online Payment

  30. What Can We Sell? • Aircraft and Aircraft Parts ( 5) • Boats and Marine Equipment ( 7) • Communication Equipment ( 25) • Computer Equipment and Accessories ( 119) • Construction Equipment ( 8) • Electrical and Electronic Equipment and Components ( 47) • Agricultural Equipment and Supplies ( 23) • Fire Trucks and Fire Fighting Equipment ( 3) • Furniture ( 62) • Hand Tools & Shop Equipment ( 16) • Household/Personal ( 21) • Industrial Machinery ( 30) • Jewelry & Exotic Collectibles ( 17) • Lab Equipment ( 25) • Medical, Dental, and Veterinary Equipment and Supplies ( 63) • Miscellaneous ( 78) • Motorcycles & Bicycles ( 7) • NASA Shuttle/Hubble ( 2) • Office Equipment and Supplies ( 25) • Photographic Equipment ( 12) • Trailers, Tractors and Manufactured Housing ( 58) • Real Estate ( 101) • Vehicles ( 124)

  31. Property Roll over into GSA SalesContracting Officer Request ConfirmationAgency Confirm Property AvailabilityContracting Officer Place Property on Sale

  32. Sale runs for 7 to 15 daysSale closes and CO sends successful bidder list to custodian with removal information2 Days to pay10 days to remove propertyDefault for non-payment/removal/reoffer Continue

  33. Preparing to Report Property You must determine… • The Condition and Value of the Property: • Abandonment and Destruction • Report for Disposal • The Property Type: • Non-Reimbursable/Excess Surplus • Reimbursable/Exchange Sale • Shuttle or Non-Shuttle items • The Federal Supply Class (FSC): • User Guide GSAXcess.gov

  34. Condition Codes • 1 New - Property which is in new condition or unused condition and can be used immediately without modifications or repairs. • 4 Usable - Property which shows some wear, but can be used without significant repair. • 7 Repairable - Property which is unusable in its current condition but can be economically repaired. • X Salvage - Property which has value in excess of its basic material content, but repair or rehabilitation is impractical and/or uneconomical. • S Scrap - Property which has no value except for its basic material content.

  35. Federal Supply Class (FSC) The Federal Supply Classification System permits the classification of all items used by the Federal Government. • Items are classified in a four-digit class • First two digits: group or major category of commodities • Last two digits: the class or the subdivision within a group • Groups cover a broad range of categories and are further broken down by classes.

  36. Describing Property Standardization Template for Property Descriptions • Vehicles • Miscellaneous Property • Generators • Heavy Equipment • Boats & Boat Motors • Trailers

  37. Describing Vehicles When reporting vehicles for disposal you must provide the: • Year of manufacture • Make – Name of manufacture • Model – Name of vehicle • Body Style - Sedan (4 door), Coupe (2 door), Pickup, Truck, Cab/Chassis

  38. Describing Vehicles • Vehicle Identification Number (VIN) • Mileage (can be estimated) • Number of Cylinders • Fuel Type – Gasoline or Diesel • Color

  39. Describing Vehicles Your description should also include: • Number of Doors • Transmission Type – Automatic (AT), Standard (ST) (can include 4 or 5 speed) • Options List - Air Conditioning (AC), Power Steering (PS), Power Brakes (PB), Etc. • Driveline – 4X2, 4X4, 6X6 • Tonnage – ¾ Ton, 2 Ton, 5 Ton • License or ID Number

  40. Describing Vehicles Condition codes 7, S and X should include as much information as possible. All repairs and deficiencies should be listed. • Is the vehicle operable or inoperable. • Repairs list should include problems with: • Mechanical – Engine, Transmission, Drive Train • Electrical - Heat and Air, Power Options • Cosmetic - Cracked Windshield, Paint, Interior • Accident/Frame Damage (may require salvage title) • Flood Damage (must be disclosed on title)

  41. Describing Vehicles Example: 2000 Ford F150 Regular Cab Pickup, VIN: 1F456123H12345687, Mi: 87,000, V8, Gasoline, Dark Blue, 2-DR, AT/AC/PS/PB/PDL/PW/CC. Repairs required but not limited to oil leak, air conditioner, flat tire, operable

  42. Describing Miscellaneous Property Descriptions for miscellaneous property should include: • Manufactures name • Model number • Serial Number/Part Number • Quantity • Other details such as color and size • Condition of property should indicate any known repairs or deficiencies such as parts that are missing or broken.

  43. Describing Miscellaneous Property Example: One lot consisting of: Computer, Laptop, Dell, Mdl: 456, est 5; Fax Machines, Brother, Mdl: 678, est 3; and Cell Phones, Nokia, Mdl: 6140, est 10. Repairs Required

  44. Describing Generators Generator descriptions should include all the information required for miscellaneous property… • Manufacture Name • Model Number • Serial Number • Quantity They will also include: • Fuel Type – Gasoline, Diesel • Kilowatts • Hours

  45. Describing Generators Example: One lot consisting of: Generators, Onan, mdl: 45G628,45KW, 23 hrs, Gasoline. Repairs Required, parts missing, battery missing, weathered stored outdoors

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