Pennsylvania Information Management System (PIMS) The Use of PIMS to Accommodate Career and Technical Education (CTE) Da

1. Pennsylvania Information Management System (PIMS) The Use of PIMS to Accommodate Career and Technical Education (CTE) Data Needs June 7, 2012

2. Agenda • Assignment of Unique Student IDs (PAsecureID) • Overview of Perkins CTE Data Collection in PIMS • PIMS Data Submission Sources (LEAs and Other) • PIMS Reports Application - Data Quality Control Efforts • Using PIMS Data to Accommodate Perkins Accountability • Using PIMS Data to Support State Efforts Directed at Evaluating Local CTE Program Performance • Ongoing Improvement Efforts • Questions

3. Student ID Needed for PreK-12 and Postsecondary PIMS

4. Number of LEAs Providing CTE Data to PIMS CTE Program LEVELLEAsEnrollments • Secondary: 187 67,500 • Postsecondary: 29 89,500

5. PreK-12 PIMS Data Domains Populated by LEAs for Perkins Other (non-Perkins specific) data domains populated by LEAs relate to staff, subsidy data, discipline, enrollment status, program, and course information.

6. Other Selected Data Loaded / Matched to PreK-12 PIMS Approved School-Level CTE Programs (CATS Application) CIP-Industry Certification Relationships PAsecureID CTE Technical Assessment Results National Student Clearinghouse Data State Academic Assessment Results CTE Placement Survey Data

7. Postsecondary PIMS Data Domains NOTE: Perkins is a stand-alone collection in Postsecondary PIMS (distinct from other mandated postsecondary collections). .

8. Use of PIMS Reports Application for CTE Data • LEA-Level Data Submission Quality Control • Student-Level Data Errors (Mandatory Corrections) • Student-Level Data Warnings (Correct or Verify) • Reporting Year Aggregate Statistics (Review and Verification) • Aggregate Statistics (Current vs. Prior Year Review) • State-Level Data Quality Control (Communicate Invalid / Questionable / Incomplete Data to LEAs) • Identify / Track Errors in LEA CTE Data Submissions • Identify / Track LEA PIMS CTE Template Submissions • Data Extracts / Reports for Data QC Analysis (PDF, Excel, Delimited Formats) • State- / Consortia- / LEA- / School- / School-Program-Level Reports • Perkins Performance Indicators • Other Aggregate Statistics • Student-Level Extracts for Other Efforts / Applications

9. PIMS Reports Application - LEA CTE Data Quality Review SECONDARY

10. PIMS Reports Application - LEA CTE Data Quality Review POSTSECONDARY

11. Use of Perkins Accountability Performance Indicators • Onsite Compliance – Determining lowest performing consortia • Use indicator data and plan quality/timeliness • Bottom twenty percent of consortia receive onsite visits • Lowest third of twenty percent must join TAP (Technical Assistance Program)

12. Use of Perkins Accountability Performance Indicators • Technical Assistance Project (TAP) • Administrators • Pennsylvania Inspired Leadership on (a) academic achievement, (b) technical achievement, (c) special education (d) curriculum leadership and (e) standards aligned systems • Distinguished School Leaders—mentor for administrators • TCTW model of reform • Data workshops • Instructors • NOCTI pre-assessments and study guides • Professional Learning Communities for content areas to address integration of academics • Curriculum development including common core and 21st Century Skills • Literacy training

13. Perkins Accountability Connections to Pennsylvania’s Secondary CTE Program Approval Regulations and Process • PA Chapter 339 Program Approval Regulations - • Include comparisons between Perkins program-level indicators and Local Plan targets • Supported by Career and Technical Education Information System (CATS) - A Web-Based Secondary CTE Program Approval System

14. CATS Program Approval Application

15. Ongoing Improvement Efforts • Modify CTE Student Follow-Up Survey Process Goals: • Increase response rate for survey effort • Enhance available data needed for CTE program evaluation and improvement efforts Modifications: • Turn to direct communication from LEAs to students • Use PIMS and PIMS Reports Application to facilitate LEA involvement in survey process • Identify students targeted for survey • Identify student who have not responded • Provide response statistical reports

16. Historic Perkins CTE Follow-Up (FLP) Survey Approach PDE mails reminders to students to complete Web survey. LEAs Submit CTE Student Data Students to complete FLP Web survey. PDE PIMS PDE Web-Based FLP Application Survey Student Data Loaded

17. Modified Perkins CTE Follow-Up (FLP) Survey Approach LEAs notify students to complete Web survey. Response data feedback via PIMS Reports LEAs Submit CTE Student Data Students complete FLP Web survey. PDE PIMS PDE Web-Based FLP Application Student Response Data Transferred Survey Student Data Loaded

18. Other Ongoing Improvement Efforts • Implement eScholar EDEN Solution Module • Facilitate generation of EDEN files directly from PIMS • Implement PIMS Data Quality Engine • Allow LEAs to cleans data extracted from local student information systems prior to submitting to PIMS • Reduce need for LEA quality control reports

19. PIMS Information – www.education.state.pa.us

20. PIMS Information

21. PIMS Documents

22. Bureau of Career and Technical Education www.portal.state.pa.us/portal/server.pt/community/career technical_education/7335

23. PIMS CTE Data and Perkins Accountability Contacts Thank you for your attendance! PDE Information Contacts • Perkins Accountability System Administration Questions: Kevin Springman, Bureau of Career and Technical Education (BCTE), kspringman@pa.gov • PIMS CTE Data Collection and Reporting Questions: Steve Simchock, Division of Data Quality, ssimchock@pa.gov