Georgia Department Of Education & Abraham Baldwin Agricultural College: Working Together to Meet the Needs of Migra

1. Georgia Department Of Education&Abraham Baldwin Agricultural College:Working Together to Meet the Needs of Migrant Students in Consortium LEAs

2. YOU – Local Educational Agency Success is a Team Effort Piedmont Migrant Office Southern Pine Migrant Office Georgia Migrant Education Program Live Oak Migrant Office Israel Cortez GaDOE Regional Coordinator/Consortium Liaison Southern Pine MEA jcortez@doe.k12.ga.us Office (229) 546-3248 Vonda Doss Fenn ABAC Consortium Coordinator vfenn@abac.edu Office (229) 391-4880 Cell (229) 326-4650 Rita Merrifield rmerrifield@abac.edu (229) 392-0668 Thalia Escobedo tescobedo@abac.edu (229) 392-0882 Alma Young ayoung@abac.edu (229) 392-1416

3. The purpose of the MEP in Georgia (and the United States) is to ensure that migrant children fully benefit from the same free public education provided to all children and that the unmet education-related needs resulting from their migrant lifestyle are met.

4. WHAT IS THE MIGRANT EDUCATION PROGRAM (MEP) ? A federal program that provides supplemental educational services to eligible migrant children and is designed to “support high quality educational programs for migratory children to help reduce the educational disruptions and other problems that result from repeated moves.”

5. Georgia MEP Structure

6. TOGETHER, LEAs & MEP Consortium will meet the Educational Needs of the Migrant Students in Georgia!

7. What makes a child eligible for the Migrant Education Program? • A migrant child must have moved within the past 36 months across state or school district lines to enable the child, the child's guardian or a member of the child's family to obtain temporary or seasonal employment in an agricultural or fishing activity.

8. Eligibility continued… A migratory child includes youth who themselves are migratory workers or spouses of migratory workers. The program serves children and youth ages 3 through 21who have not graduated from high school or earned a General Education Diploma.

9. IDENTIFICATION AND RECRUITMENT A child/youth in a consortium member district is usually identified and recruited by a regional recruiter or a consortium specialist who travels throughout a region locating migratory children. All regional recruiters and consortium specialists are trained to complete Certificates of Eligibility (COEs) and to assist in the identification and recruitment process. It is imperative that consortium member district migrant contacts actively assist the regional recruiters and consortium specialists as they request access to district enrollment, academic, and other student records. All specialists have been trained in FERPA and work with confidential information on a daily basis.

10. OCCUPATIONAL SURVEY FORM • Each school and district in Georgia must use the “GaDOE Occupational Surveys” during registration. This document is found at http://www.gadoe.org/School-Improvement/Federal-Programs/Pages/Migrant-Education-Program-Helpful-Links.aspx • The Occupational Survey Form should be filled out by parents at the time of school registration. • When parents indicate both “yes” and place a check by one or more of boxes 1-7, the form must be sent to your regional migrant office. • All Occupational Survey Forms should be made readily available for review by consortium specialists and regional recruiters.

11. SO WHAT IS THE GEORGIA MIGRANT EDUCATION PROGRAM CONSORTIUM? How does it benefit LEAs and ultimately the migrant students?

12. MIGRANT STUDENT PROFILE IN GEORGIA* The Average Migrant Student in Georgia is: • Priority for Service • Twelve years old • In the 7th grade • Hispanic • Male • Enrolls at the beginning of the school year • Averages two (2) qualifying moves per year • Withdraws from school in March • Is tested and is coded EL • Scores below proficiency in both reading and math * Based on results of the 2008 Georgia MEP Comprehensive Needs Assessment Report

13. SOME KEY ELEMENTS OF MIGRANT PROGRAMS Identification and Recruitment (ID&R) of eligible migrant students Identification of Priority for Service (PFS) students who are most at-risk by definition Decrease the academic achievement gap between migrant students and non-migrant students. Create Implementation Plans for academic support services Coordination of services (academic, community, outreach, social, etc.) for migrant students. Increase academic and support opportunities for out of school youth and drop-outs.

14. MEP Services The Consortium is the link between migrant families, school systems, and community resources to help assure that all eligible migrant childrenbetween the ages of 3 through 21are receiving appropriate supplemental services to reach their full academic potential. • School Readiness • Elementary • Middle School • High School • Out-of-School Youth/ Drop-outs

15. Consortium Specialists and LEAs work together to … Monitor student progress • Review and obtain student data for MEP reports- • PFS reports* • Monitor migrant student grades and report cards • Analyze student transcripts for educational needs

16. *Priority for Service (PFS) PFS Identification Form Specialists will periodically contact your LEA in order to obtain documentation to determine if a migrant student is PFS. The form, once initiated, must be submitted to GaDOE’s regional MEA offices within 2 weeks for verification of the designation. Please make sure that your school staff know the importance of allowing consortium specialists to have access to needed student data to determine PFS. It impacts $$$ for MEP services.

17. Consortium Specialist and LEAs work together to … Provide educational and support services to eligible preschoolers, K-12 students, out-of-school youth, and drop-outs via tutors and/or supplemental educational opportunities • Design Implementation Plan(s) for eligible students through the online IP submission process • Hire tutors, provide educational materials, research and make available educational opportunities to further enhance students’ education experience

18. Consortium Specialist and LEAs work together to … Provide Technical Support • Review/Screen all MEP occupational survey forms • Provide directions for accessing information on the DOE Portal (Current Enrollment Reports, PFS Reports, Three Year Old lists, End of Eligibility Reports, Supplemental Services Reports)

19. Consortium Specialist and LEAs work together to … Assist with Recruitment • Assist with implementation and monitoring of local identification and recruitment process (as indicated on the LEA’s CLIP) • Follow-up on Occupational surveys

20. Consortium Specialist and LEAs work together to … Compile Comprehensive Needs Assessment (CNA) for Consortium • Local student data will be requested in order to analyze, review and identify unique needs of all MEP participants

21. Consortium Specialist and LEAs work together to … Conduct Local PAC Meetings to Engage Migrant Parents • Collect parental input to improve, design and evaluate MEP services • Provide support for parents to attend regional and state PAC meetings (ABAC/Consortium staff)

22. LEAs Contribution to the Consortium … • Maintain student information • Allow GaDOE and ABAC migrant staff to meet with school personnel to adequately monitor student progress (grades, testing data, transcripts, etc.) • Private school list and initial contact

23. LEA’s Responsibilities to the Consortium… • Send official letters to the migrant parents informing them about their Migrant Education Program End Of Eligibility (EOE). • Hand out “Occupational Surveys” to ALL students enrolling in the LEA

24. LEA’s Responsibilities to the Consortium continued… • Provide input into CNA • Provide location for MEP PAC meetings as needed and/or include a focus of migrant students in your PAC meetings. • Attend MEP training as schedule allows – not required, but encouraged

25. A DISTRICT WITH NO ELIGIBLE MIGRANT CHILDREN TODAY MAY IDENTIFY ONE TOMORROW….. ARE YOU READY?

26. The district migrant contact and team look within the school system and in the community to see what is available in order to help migrant students with: • Academic Areas of Concern: • School Readiness • Reading • Math/Science • High School Graduation/GED

27. AS A TEAM, THEY ALSO SEEK MIGRANT EDUCATION PROGRAM SUPPORT SERVICES • Health Services Assistance or Referrals: (emergency medical, dental, vision, nutritional) in collaboration with appropriate support agencies; • Referral to Social Services Programs; and • Outreach to Parents: to improve parental awareness of educational information and encourage involvement in their child’s education.

28. TOGETHER THEY CREATE ACADEMIC IMPLEMENTATION PLANS (IP) IP’s define an academic support for migrant students. They record: • The unmet academic needs of migrant students; • The achievement gap with other students; • What needs to be done to close that gap; • What academic gains are expected; • Where the desired local services are located; and • Who will help provide them.

29. DISTRICTS ARE REQUIRED TO IDENTIFY, RECRUIT, AND SERVE OUT-OF-SCHOOL MIGRANT YOUTH… until those youth reach their 22nd birthday. WHAT IS YOUR PLAN? • GED Program Referrals (HEP @ ABAC)? • Reading Materials (Bilingual Dictionaries)? • Computer Programs (Rosetta Stone etc.)? • English Classes? • Other Educational/Social/Medical Referrals?

30. FAMILY ASSISTANCE School Readiness: Training can be provided for parents, such as the EXITO program, which shows parents how to teach their Pre-Schoolers basic skills.

31. SUPPLEMENT VS. SUPPLANT • The federal supplement, not supplant provision is intended to ensure that services provided under Title I, Part C are used to supplement (increase the level of services) and not supplant (replace) services that would otherwise be provided to participating migrant students with state and local funds if MEP funds were not available. • Any program activity required by state law, State Board of Education (SBOE) rule, or local board policy may not be funded with MEP funds. • State or local funds may not be decreased or diverted for other uses merely because of the availability of MEP funds. • The district must maintain documentation for the consortium that clearly demonstrates the supplementary nature of MEP funds. This must include documentation that the activity, as well as the funds, are supplemental.

32. REQUE$TING DOLLAR$ TO $ERVECON$ORTIUM DISTRICT MIGRANT CHILDREN AND YOUTH • Supplemental services are provided using Title I Part C (Migrant) Federal monies that are in a consortium “pot” and are shared. • Consortium district contacts, in collaboration with the consortium specialists, identify the needs of the district’s eligible migrant students (Ages 3-21 who can be in-school, pre-school, or out-of-school youth). • A request is made through the consortium specialist to the ABAC consortium coordinator for specific services (tutoring, emergency medical, books, etc.). • The request will be reviewed and a response will come back to the district in a timely manner.

33. The Georgia Migrant Education Program CONSORTIUM is here to guide you through all the all the activities that are necessary in order to meet the needs of your migrant students: Recruiting, Implementation Plans, Data Reports, Supplemental Services, Cross-Functional Team Monitoring, PAC Meetings, Summer Supplemental Services and MUCH MORE! We are on the job all year long! Fear Not: Your consortium specialist will be there to guide you.

34. Bottom Line for Consortium District Migrant Contacts District Contact + Consortium Specialist = Success for Migrant Students

35. Questions?

36. MORE INFORMATION AND RESOURCES • GA DOE MEP website with links to other resources: http://public.doe.k12.ga.us/ci_iap_migrant.aspx • National Migrant Education Information & Resources:www.escort.org • Opportunities for Success for OSY: www.osymigrant.org • NCLB: required documents in multiple languages www.transact.com • U.S. Dept. of Education, Office of Migrant Education: http://www2.ed.gov/about/offices/list/oese/ome/index.html • Migrant Farmworkers Harvest of Hope Foundation: www.harvestofhope.net

37. YOU – Local Educational Agency Success is a Team Effort Piedmont Migrant Office Southern Pine Migrant Office Georgia Migrant Education Program Live Oak Migrant Office Israel Cortez GaDOE Regional Coordinator/Consortium Liaison Southern Pine MEA jcortez@doe.k12.ga.us Office (229) 546-3248 Vonda Doss Fenn ABAC Consortium Coordinator vfenn@abac.edu Office (229) 391-4880 Cell (229) 326-4650 Rita Merrifield rmerrifield@abac.edu (229) 392-0668 Thalia Escobedo tescobedo@abac.edu (229) 392-0882 Alma Young ayoung@abac.edu (229) 392-1416