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Ensuring Equitable Services to Private Schools

Ensuring Equitable Services to Private Schools. The Hampton City Schools Model Virginia Department of Education 2013 Coordinators’ Academy July 31, 2013. Hampton City Schools (HCS) Timeline Overview January 2013-June 2014. Collaboration of HCS federal p rogram coordinators

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Ensuring Equitable Services to Private Schools

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  1. Ensuring Equitable Services to Private Schools The Hampton City Schools Model Virginia Department of Education 2013 Coordinators’ Academy July 31, 2013

  2. Hampton City Schools (HCS) Timeline OverviewJanuary 2013-June 2014 • Collaboration of HCS federal program coordinators • Meaningful consultation • Allocation of funds • Identification of eligible students • Utilization of a third-party service provider • Program assessment and review

  3. January - February • Collaboration of Title I-Part A, Title II-Part A, Title III-Part A, Title IV-Part B and Title VI-Part B • Federal program coordinators meet to review/update timeline, identify roles, set meeting dates for meaningful consultation, review/update methods of communication • Revise initial private school letter that outlines the compensatory programs offered and includes an invitation to attend an informational meeting • Review federal guidance and technical assistance provided by the Virginia Department of Education (VDOE)

  4. March • Finalize letter to private schools • Create and maintain a list of active private schools (Survey of Private Schools) • Virginia Council for Private Education • National Center for Education Statistics • Web Directory Search • Verizon Super Pages • Mail letters certified USPS

  5. April • Private School Compensatory Program informational meeting • Review of individual programs and purpose • Title I, Part A program service options • Materials • Extended-day services • Saturday programs • Counseling programs • Home tutoring, etc

  6. April • Collect Intent to Participate Form and enrollment data • Provide private schools with an informational letter and modified VA Free/Reduced Lunch application to disseminate to their families • Update Survey of Private Schools spreadsheet

  7. May - June • HCS Food Services assists with identification of private school students from low-income families residing in a Title I school attendance area • Allocate funds for equitable services by calculating the number of identified low-income students x per-pupil expenditure (PPE) • Use data to complete the Title I, Part A application

  8. July - August • Meet one-on-one to discuss: • Criteria used to identify students at risk of failing • Needs of the identified students (ie math, reading, etc) • Service Options Reviewed • Service delivery • Who • What • Where • When • How

  9. September - June • Program services begin • Meaningful consultation continues throughout the school year • Monthly/quarterly reports received from third-party contractor • Site visits by HCS Title I officials • Material inventory • Program assessment

  10. Example Private school: St. Mary Star of the SeaAllocated funds: $7,324.96 (8 students x $915.62 PPE)Number of identified students: 8Identification criteria: Title I referral form, classroom performance, grades, and interviews with parentsService provider: Non-Public Educational Services, Inc. (NESI)Type of Service: Supplemental reading and mathinstructionWhere – St. Mary Star of the Sea (Pull-Out Services)When – 1-3 times a week for 30-60 minute periodsHow – Extended day services, instructional materials, teacher professional development, parental involvement through a third-party contractor

  11. Third-party Contractor What a third-party contractor can provide: • Supplemental instruction to students • Professional development to teachers of identified students • Parent engagement activities • Monthly program/data analysis reports • End of the year assessment report

  12. Third-party Contractor What a third-party contractor is not responsible for (LEA responsibility): • Planning the Title I private school program • Speaking on behalf of the private or public school • Determining “meaningful consultation” • Providing the final program evaluation • Maintaining an on-going record of dialogue between all parties

  13. Review • Meaningful consultation/collaboration is established at the start of the planning process and dialogued throughout the entire school year. • Third-party contracts must include program specifics/deliverables that ensure the Title I program will be administered in compliance with all requirements. • The success of the Title I private school program is assessed at the end of the year by the private school officials and the LEA.

  14. Q and A

  15. Contacts Christie Hill Title I Compliance Supervisor 757-727-2021 chill1@hampton.k12.va.us Diane Greene 757-727-2020 HCS-dgreene@hampton.k12.va.us

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