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Project Name

General Guidelines: Keep words to a minimum - more detail can be added verbally Highlight changes from the last presentation where appropriate. Stick to recommended format where possible. Delete red instruction boxes when complete.

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Project Name

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  1. General Guidelines: • Keep words to a minimum - more detail can be added verbally • Highlight changes from the last presentation where appropriate. • Stick to recommended format where possible. • Delete red instruction boxes when complete. • More detailed instructions are in the Speaker Notes. Click on View / Notes Page to view. You can print the ‘Notes View’ by selecting File/Print, then select ‘Notes Page’ in the ‘Print What’ drop down. (To view template instructions – Save this template to project files, reopen and then select View, Notes Page. Delete this note prior to publishing) Project Name Steering Committee Meeting Project Manager: Project Manager Name Program Manager: Program Manager Name Project Sponsor: Project Sponsor Name

  2. Executive Summary Description Cost High level business objective Est. at Completion is the Actual Cost to date plus the estimated remaining cost for the work scheduled. Cost Variance is the ‘Project Budget’ minus the ‘Estimate at completion’ For ‘Current Phase’ update, please use standard PM phases (Opp Assessment, Initiating, Planning, Executing & Controlling, Closing) or Lifecycle Phases (e.g Software Development Lifecycle) Schedule Risks List the major risks to the project. To change status colors, highlight box and select Format/Borders. High level accomplishments so far

  3. Business Need

  4. Project Background

  5. Proposed Solution

  6. Business Benefits (Example) • Benefit 1. • Benefit 2.

  7. Project Costs (Example)

  8. Project ROI

  9. Project Organization Please keep same general format. Adjust boxes as necessary. Delete unneeded boxes. IT Mgmt Sponsor Steering Committee Program Manager Project Manager Business Team Database Apps CIS TSS CSS Infrastructure Documentation Warehouse Other Financial Other Purchasing Data Mgmt

  10. Project Schedule & Approach Double click the Visio Gantt chart to make changes. Please try to keep standard phases. List special milestones or variations as appropriate per project. Example - Other phases may be used depending on project

  11. Communications Management Plan (Example) Progress Updates SVP Update: 1:1 Monthly Exec. Staff Mtgs Monthly Extended Staff Mtgs Every 6 weeks Sr. Mgmt Staff Mtgs As Needed All-Hands Qtrly Qtrly Qtrly Learning All Formal training for roll-outs All Mentoring as needed Information Sharing Qtrly Qtrly Qtrly Open House Sessions “Hot Sheets” Bi-Mthly Bi-Mthly Bi-Mthly Bi-Mthly Bi-Mthly E-mails As Needed Website Update As Needed Posters As Needed June May Aug. Sept. Oct. Nov. Dec. Jan. ‘02 March April Feb.

  12. Key Risks and Issues (Example) Mitigation Risk • Too much change to department at one time • Change readiness assessment and structured communication plan • Confusion due to multiple initiatives • Structured communication plan across program • Centralized management, dedicated resources, realistic timeframes • Competition for resources with other projects

  13. Other (Example) Cost to Utilize Consultant for Project Management 4 consultants, 6 months => $XXX,000 Benefit Project will be done in 6 months instead of 12 months

  14. Steering Committee Members (Example) • Name • Name • Name • Name • Name • Name • Name

  15. Expectations of Steering Committee (Example) • Participate in all Steering Committee meetings • Take ownership of issues and resolve by assigned date • Commit resources in department as needed • Commit 2 - 4 hour per month • Assign one owner department to handle all changes

  16. Key Decisions to Be Made (Example)

  17. Next Steps (Example) • Revise budget based on decisions • Finalize make vs. buy decision • Create detailed change enablement plan

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