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Unpacking Governance in California Community Colleges: A Guide for Medical Students

This overview from the ASCCC Leadership Institute offers essential insights for medical students exploring governance within California Community Colleges. Delivered at Hayes Mansion in June 2007, the session covers the roles of the Academic Senate for California Community Colleges (ASCCC) in representing and informing faculty. Analyze key components such as effective local senates, advocacy strategies, and the structure of governance bodies. Participate actively by attending plenary sessions and volunteering in committees to influence educational policies and practices.

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Unpacking Governance in California Community Colleges: A Guide for Medical Students

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  1. ASCCC 101 TAKE 2 AND CALL ME IN THE MORNING Leadership Institute Hayes Mansion, San Jose, CA June 15, 2007

  2. An Overview for Medical Students • Your Triage Team: • Lesley Kawaguchi • Phillip Maynard

  3. Merck Manual: The Session Binder • Anatomy of the Binder: • The Skeleton: Leadership Institute • The Muscle: Matters of Governance • The Soul: Effective Local Senates • The Heart: The ASCCC • The Head: The System Office

  4. Leadership Institute

  5. Matters of Governance -- Section 2

  6. Effective Local Senates --Section 3

  7. Your Local Senate Role • “rely primarily” and “mutually agree” • Board policies and administrative regulations

  8. Academic Senate for California Community Colleges -- Section 1

  9. The ASCCC • The ASCCC has two major roles: • Represent Faculty • Inform Faculty and any others • The ASCCC represents Faculty at all of the SO councils and committees, the BOG meetings, and many other legislative efforts. • Legislative advocacy is a critical role YOU can help with.

  10. The ASCCC • Is the Governance body representing ALL California Community College (CCC -- remember this) Faculty • Over 120 Member Senates • 14 elected Executive Committee members • Task Forces and Advisory Groups • Standing and Ad Hoc Committees • And would love to get you to step up and volunteer . . . .

  11. The ASCCC: We need volunteers • The ASCCC’s Standing and Ad Hoc Committees: • Each Committee has roughly 6 members, including a Chair. • The Chair is usually an ASCCC Exec Member. • Committees usually meet monthly, with some in-person meetings and the rest via CCCConfer. • The ASCCC Executive Committee meets in person monthly (but has lots of cross babble, e-mails, and phone conversations between meetings).

  12. The ASCCC • We need some things from you (blood donations always welcome): • Update your Senate Directory, Page 47. • Disseminate and/or fill out various surveys that the ASCCC sends out. • Fill out the nomination to serve form on Page 1.

  13. The ASCCC • The ASCCC informs Faculty and others via: • Senate Rostrum (articles accepted from anyone with no guarantees that they will be published) • President Updates • Legislative Alerts • The ASCCC Website (http://www.asccc.org) • Plenary Sessions • Senate Papers • Technical Assistance

  14. The ASCCC • The Disease: Acronym Abuse -- Page 131. • Think CCC (California Community Colleges) • Memorize this: You’ll be tested on early morning rounds tomorrow. • Feel free to stop any medical personnel anytime for acronym clarification • Remember, we’re here to save lives!

  15. The ASCCC: Plenary Sessions • The semi-annual Plenary Sessions are the means by which the body interacts with the ASCCC. • There are information sessions: Breakouts • Session breakouts are generally crafted by the ASCCC committees, but any good ideas will be considered. • Formal interaction: Resolutions • Informal interaction: Networking and Socializing • Keynote engagements: General Sessions

  16. The ASCCC: ResolutionsPage 39 • Resolutions • Can come from any faculty member. • Are voted upon by delegates at Plenary Sessions. • Are acted upon by the ASCCC Executive Committee and Standing Committees.

  17. The ASCCC: Your Role as a Delegate • Learn what you can about every resolution • Get input from your local Senate • Vote that input at Plenary Session • Carry the results and other info back to your local Senate • Share Rostrums and Updates locally • Attend breakouts, become informed, share information locally

  18. The ASCCC: Your role as a Delegate • Attend the new delegate breakout at Plenary Session • If you are not a delegate, volunteer to be an election teller at least once. • Attend the Area Meetings -- generally 2-3 weeks prior to Plenary • Colleges by Area are on Page 37 • Socialize with others and network, network, network

  19. The ASCCC: Why is this important? • Generally, all actions, research, positions, and activities are directed by the body through resolutions. • The resolutions are then carried out by the ASCCC Committees, the Officers, and the Executive Director.

  20. ASCCC Institutes • The ASCCC holds various Institutes based on resolutions: • Faculty Leadership Institute • Curriculum Institute • Vocational Faculty Leadership Institute • Teaching Institute • Accreditation Institute • SLO and Assessment Institute • Fall and Spring Plenary Sessions

  21. The System Office (CCCCO) -- Section 4

  22. The System Office (SO) • Similar model to local Board of Trustees: • Board of Governors (BOG) oversees Chancellor, Vice-Chancellors, and SO staff activities. • Consultation Council is an executive, all constituent body that advises the Chancellor.

  23. The System Office • Consultation exists due to Ed Code. • Consultation is in policy in Standing Orders of the BOG. • Implementation is laid out in the Executive Orders of the Chancellor • Consultation Council membership includes: Students, Faculty, CEOs, CIOs, CBOs, CSSOs, CHROs, org reps from 8 CCC organizations and the Chancellor.

  24. The System Office • Generally, nothing decided at Consultation Council is binding. • But full consensus items (eg., Math/ English requirement) tend to be well received by the BOG. • Academic and professional matters will rely primarily on the ASCCC input.

  25. The System Office • The System Office has several divisions: • Executive • Finance and Facilities Planning • Educational Services • Governmental Relations and External Affairs • Legal Affairs • Student Services • Technology, Research & Information Services

  26. The System Office • The Chancellor has 13 plus advisory committees: • The ASCCC has faculty reps on most of these.

  27. If you hit bumps in the road. . .

  28. Technical Assistance • Generally, the first level is to talk with the Area Rep, then the President if the Area Rep can’t solve your issue. • The next level is Technical Assistance, which requires all parties to agree and solicit it.

  29. Technical Assistance • The ASCCC and CCLC Presidents/ Designees will provide the assistance. • Assistance comes in 4 forms: • 1. Informational presentation • 2. Advisory assistance • 3. Issue resolution • 4. Special workshops and presentations

  30. Questions?

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