Fiscal Year (FY) 2012National Training and Technical Assistance Cooperative Agreements (NCA)Non-Competing Continuation Progress Report (NCCPR)HRSA 5-U30-12-001 NCA TA Website: http://bphc.hrsa.gov/policiesregulations/continuation/NCA
FY 2012 NCA Non-Competing Continuation • Overview • Submission Process • Application Components • Budget (Form & Narrative) • Program Narrative Update • Important Reminders • Resources • TA Contacts
Overview • NCAs applying for non-competing continuation funding in FY 2012 must submit a progress report in the HRSA Electronic Handbooks (EHB). • Instructions for completing the progress report are available in EHB and on the NCA TA website. • Progress reports must be submitted in the EHB by 5 PM ET on April 13, 2012. • Progress reports may not exceed 40 pages or 5MB.
Submission Process • NCAs are required to submit a progress report in lieu of an application. • The progress report will be completed in HRSA’s Electronic Handbooks (EHB) only. • E-mail notification that the progress report is available for submission was sent on March 6 to NCA Project Directors and all individuals who have non-competing continuation edit and submit privileges in the EHB.
Forms • SF-PPR • SF-PPR-2 • Budget Information: Budget Details Form • Form 12: Organization Contacts • Project Work Plan Form • Performance Measures Form
Attachments Required • Attachment 1 – Program Narrative Update As Applicable • Attachment 2 – Staffing Plan • Attachment 3 – Position Descriptions for Key Personnel • Attachment 4 – Biographical Sketches for Key Personnel • Attachment 5 – Summary of Contracts/Agreements • Attachment 6 – Other Relevant Documents
Performance Progress Report Forms • Grantees are required to complete two Performance Progress Report (PPR) forms in EHB (SF-PPR & SF-PPR-2). • Specific instructions for completing these forms can be found in the NCA NCC User Guide available within EHB and on the NCA TA website.
Budget Presentation • A complete budget presentation includes the Budget Information: Budget Details Form and Budget Narrative (line item budget) attachment. • Specific instructions for preparing the budget presentation are on pages 8-10 of the NCA NCCPR Instructions. • Budget request must not exceed the recommended level of support found on line 13 of the most recent Notice of Award (NoA).
Budget Narrative The budget narrative must: • Cover the 12 month budget period from July 1, 2012 - June 30, 2013. • Describe each cost element and explain how each cost contributes to meeting the project’s objectives/goals. • Explain the amounts requested for each row in Section B: Budget Categories of the Budget Information: Budget Details Form. Note: Grantees will upload the budget narrative in the SF-PPR form in EHB.
Project Work Plan Form • Highlight the current status and/or describe any changes on the major T/TA key activities and/or deliverables in the Project Work Plan. • Provide an update for each objective in the Progress Report text box of the form. • Grantees may modify, add, or delete Goals*, Objectives, and Objective details. • Instructions for completing the Project Work Plan Form are available in Appendix A of the NCA NCCPR Instructions. *Additional goals only. Required goals cannot be edited.
Performance Measures Form • The Performance Measures Form will pre-populate with data from the most recently awarded NCA application. • Provide quantitative and qualitative updates in the Progress Towards Goal field for each performance measure. • Do not edit information pre-populated in the fields for the four required performance measures. For these measures, complete the Progress Towards Goal field and Comments field, as applicable. • Grantees may edit all data for additional performance measures and/or add new performance measures.
Required Performance Measures • National Grantee Satisfaction • Program Requirements T/TA • Performance Improvement T/TA • Program Development/Analysis T/TA • Refer to the BPHC 2011 grantee satisfaction survey score(s) for quantitative updates. • Detailed instructions are provided in Appendix B of the NCA NCCPR Instructions.
Program Narrative Update Attachment 1 • Address broad issues and changes that have impacted the community/target audience(s) served and the organization. • Discuss progress on the Project Work Plansince September 1, 2011.
Program Narrative Update (cont.) • Any significant progress/changes to the approved NCA project • Any significant changes or outcomes that occurred as a result of the T/TA activities • Any significant changes that occurred to linkages or partnerships. • Any significant updates to the staffing plan since the last NCA submission (e.g., new staff hired). • Any major expected changes to the proposed key activities for the upcoming budget period (July 1, 2012 – June 30, 2013). Note: Grantees should discuss any significant anticipated changes to their project work plan with their Project Officer prior to submission.
Important Reminders • Progress reports must be submitted in the EHB by 5 PM ET on April 13, 2012. • Progress reports may not exceed 40 pages or 5MB. • Failure to include all required documents may result in your progress report being considered incomplete or non-compliant. • Incomplete or non-compliant progress reports can lead to delays in the NoA and/or a reduction in funding.
Resources • NCA TA Website http://bphc.hrsa.gov/policiesregulations/continuation/NCA • Health Center Program http://bphc.hrsa.gov/
Technical Assistance Contacts Program related questions • Denise Nguyen: BPHCNCA@hrsa.gov or 301.594.4300 Budget related questions • Brian Feldman: firstname.lastname@example.org or 301.443.3190 Grants.gov related questions • email@example.com or 1.800.518.4726 EHB accounts and access questions • HRSA Contact Center: CallCenter@hrsa.gov or 877.464.4772 Electronic completion and submission questions • BPHC Helpline: BPHCHelpline@hrsa.gov or 877.974.2742
Question & Answer Session