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New Principal Orientation for Budget and Allocation Services - July 2014

This document outlines the orientation for new principals regarding budget allocation services scheduled for July 21, 2014. Key points include the distribution timing of final allocation sheets based on October FTE counts, responsibility for overspending, and per pupil allocation amounts for elementary, middle, and high schools. The local school billing account and financial portal links offer resources for managing funds. It also provides contact details for budget coordinators and managers to assist schools in navigating financial services and procedures.

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New Principal Orientation for Budget and Allocation Services - July 2014

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  1. New Principal Orientation Budget Services July 21, 2014

  2. Allocation Sheets • Final Allocation Sheets will be distributed in November: • Based on the October FTE counts. • Use Allocation figures from the previous year when budgeting for school spending prior to Allocation Sheet distribution. • The Principal is responsible for refunding any amounts that are overspent.

  3. Allocation Sheet

  4. FY2015 • Allocation Highlights: • Per pupil allocation amount: • Elementary $32/FTE • Middle $40/FTE • High $48/FTE • Unused funds are not carried over to the following year. • Each school receives a base amount of School Focused Staff Development funds to begin the school year. • The local school billing account can be used to purchase items using the county purchase order system.

  5. Navigating the Portal • County funds can be viewed on the • Financial Portal at • http://finance.cobbk12.org/ • Save this page as a favorite on your computer.

  6. Financial Services Online Your personalized Financial Portal page:

  7. Financial Analysis Personalized Query Page:

  8. Financial Analysis Query Page • Charge Code Information • (a 6 block code by which any budget expenditure can be identified): • Fund - Identifies a sum of money as a specific resource, which is used for specific, authorized purposes. • Agency – Identifies the individual responsible for a group of accounts. • Organization – Identifies the purpose of the transaction and describes the activity for which a service or material is acquired. • Activity – Identifies specific activities and procedures designed to accomplish a predetermined objective. • Object – Identifies the nature and goal of an account or transaction describing the specific service or commodity obtained. • Reporting Category – Indicates the location/site where the purchased item or service will be located.

  9. Financial Analysis Query Page • Appropriation Unit • Accounts are grouped into Appropriation Units (e.g. Instructional Funds). • Administrators may cross spend funds contained in the various accounts within the Appropriation Unit. • As long as the entire Appropriation Unit is within budget limits, the system will accept additional expenditures to non-budgeted “zero-budget” or over-budget accounts.

  10. Budget Information • Allocation Manuals • FSU • Financial Services Online – Documentation & Procedures • General Financial Procedures Manual • Financial Services Online – Documentation & Procedures

  11. Contact Information • Budget Staff for Local Schools • Pamela Houston – Budget Coordinator/Elementary Schools • pamela.houston@cobbk12.org 770-426-3470 • Gina Wheeler – Budget Coordinator/Middle & High Schools • gina.wheeler@cobbk12.org 770-426-3312 • Kerry O’Malley – Budget Analyst/Special Schools & Grants • kerry.omalley@cobbk12.org 770-426-3319 • Becky Beck – Budget Manager • becky.beck@cobbk12.org 770-590-4552

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