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Annual Report development Public Value Statements

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Annual Report development Public Value Statements

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  1. This presentation will begin 10 seconds after you begin the slideshow. To pause the presentation, right click your mouse and select pause. Right click and select resume to start at the slide where you paused. Annual Report developmentPublic Value Statements

  2. Refreshing Your MemoryAnnual Report developmentPublic Value Statements The Public Value Self-Directed Work Team

  3. Public Value Team – a self directed work group (before there were SDWG’s) • Cynthia Crawford, Family Financial Education Specialist and co-chair • Tony DeLong, Extension County Council Coordinator • Nellie Lamers, Family Financial Education Specialist • Ina Linville, Youth Program Director, 4-H Center for Youth Development • Vivian Mason, Family Financial Education Specialist • Karma Metzgar, Regional Director—Northwest Missouri Region and co-chair • Mark Stewart, Interim Regional Director—Central Missouri Region ------------------------------------ • Continuing appreciation to Sandy Stegall, – immediate past chair • Continuing appreciation to Candy Gable for her service to the team. PILD 2011

  4. I’m your host for the refresher Cynthia Crawford Family Financial Education Specialist

  5. Thanks to: • Mark Stewart and Vivian Mason for technical work on this refresher • Karma Metzgar for many of the slides

  6. Annual reports • Legal responsibility to produce • First document we pull out in times of financial stress and crisis • Communication tool with stakeholders • Tool to recruit • Extension council candidates • New faculty and staff to your office • A bigger paradigm for people that are familiar with only one aspect of Extension work • To respond to a people asking, “So, what do you do here?”

  7. Important? • Prepare your annual report as though it is the most important document coming out of your office this year. • It may be!

  8. Thanks • Many CPD’s have worked to improve county annual reports in recent years • CPD’s are at the mercy of faculty and staff submitting information • Well written • Submitting the important information and leaving out fluff • Digital pictures • Meet submission dates

  9. CriteriaHint - it’s not about you! • Is directed to stakeholders • Focuses on the outcomes that matter to the stakeholders • Uses the stakeholder’s language • Is free of jargon and empty words • Is believable • Is short • Is about a specific program • Doesn’t focus on the learning step • Doesn’t focus on the program’s private benefit • Does focus on the program’s public value • Tells us how non-participants—the greater community, state, world—benefit from the program • Makes the case for public funding

  10. Writing Triangle PILD 2011

  11. Family Financial Education via the Radio Saline County 2010 Annual Report, Cynthia Crawford PILD 2011

  12. If you like the format on the previous page… • Annual report template offered by the public value team can be downloaded in a Word file • http://extension.missouri.edu/saline • Then go to the bottom of the plans and reports page

  13. Precipitating positive change is no small accomplishment!

  14. 5 Levels of Evaluation Community Change/Public Value Improving people’s lives Behavior Change Knowledge Change Attitude Change Awareness

  15. Do you need evaluation data? • Absolutely for the outcomes and impact reported • Do you have to include all the data that you have? NO!

  16. It is easy to forget key things • Post your annual report on the county webpage as soon as it is completed • Include the Extension logo • Include the affirmative action statement • Pictures can be worth 1,000 words • The longer and wordier your report the less likely important people will wade through it • Proofread and spell check (spell check alone is not enough). Stakeholders remember we are an academic institution. • Put the county and the programming year on the cover • This is a report of highlights – not everything • Think about the first impression your report makes – print in color on quality paper…

  17. Public Value Defined as the value of a program to those who do did not participate in the program. Public Value When communicating with stakeholders, we must show why our programs are worthy of public funding. We must show how non-participants benefit from our programs in terms of environmental quality, lower cost to government, increased public safety or other impacts because participants put into practice what they learned. PILD 2011

  18. Our Mentor PILD 2011

  19. Creating Public Value PILD 2011

  20. PV Template When you support ____________ program, participants will _____________________         (changes) which leads to ______________________         (outcomes) which will benefit other community members by __________________________________________.      (public value) Source: Dr. Laura Kalambokidis, Univ. of MN PILD 2011

  21. Nutrition When you support MU Extension’s Stay Strong, Stay Healthy program, participants increase their physical activity. This behavior change leads to reduced risk of falls, heart disease and osteoporosis; decreased stress; and improved weight control and overall quality of life. These health benefits decrease the likelihood of a participant entering a nursing home, which costs on average $24,455 per year in Missouri. The money saved benefits others by providing more discretionary income to keep in circulation within the community.

  22. 4-H Life Programming When you support University of Missouri Extension’s 4-H LIFE program, children of offenders make healthier choices and get along better with others, thus saving taxpayers $56,885* per child by breaking the tough cycle of intergenerational incarceration. The 4-H LIFE Program served 326 youth and their families in 2008 for a projected savings of $18,544,510. * Includes $16,690 in juvenile delinquency costs and $40,195 adult crime costs. Source: Small and O’Connor, 2007.

  23. Watershed Festivals When you support MU Extension’s Watershed Festival program, Missouri citizens recognize the value of water protection and learn how they can make a difference in water quality and quantity. Participants become more active in litter prevention, stream clean-up and water conservation. The local community and everyone downstream benefits from a clean, healthy and adequate drinking water supply.

  24. Community Emergency Management When you support MU Extension's Community Emergency Management Program, communities, businesses, schools and residents reduce a community's disaster recovery period. This action saves lives and countless dollars in emergency recovery operations and avoids job loss. Additionally, the whole community builds a greater sense of cohesion.

  25. Are all the public value statements you need ready and waiting? • No – there is more work to be done. • The good news is that Missouri is recognized as the leading state in generating usable, workable, quality public value statements. • Ask for help – program directors, state specialists, regional directors and colleagues. • Think about synergy. Recently a state specialist and field faculty member spent one afternoon working on public value statements in that subject matter. With some help from the program director and public value team they now have a flexible system for generating multiple public value statements for each named program in the subject matter. • The toughest part is getting started. Be a catalyst in this effort!

  26. Ready to learn more about public values? http://extension.missouri.edu/staff/publicvalue/

  27. Public Value Team – a self directed work group (before there were SDWG’s) • Cynthia Crawford, Family Financial Education Specialist and co-chair • Tony DeLong, Extension County Council Coordinator • Nellie Lamers, Family Financial Education Specialist • Ina Linville, Youth Program Director, 4-H Center for Youth Development • Vivian Mason, Family Financial Education Specialist • Karma Metzgar, Regional Director—Northwest Missouri Region and co-chair • Mark Stewart, Interim Regional Director—Central Missouri Region ------------------------------------ • Continuing appreciation to Sandy Stegall, – immediate past chair • Continuing appreciation to Candy Gable for her service to the team. PILD 2011

  28. Thank you for all you do and best wishes for your continued success!The Public Value Team

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