Collaborative Behavioral Health Care Program

1. Collaborative Behavioral Health Care Program Bidder’s Conference March 21, 2017

2. Department of Children and Families (DCF) • Created in July 2006 • First Cabinet-level Department devoted exclusively to serving and safeguarding children and families • Ensure the safety, well-being and success of children, youth, families and communities

3. Department of Children and Families (DCF) Four Major Operating Divisions:

4. Child Protection and Permanency (CP&P) • Formerly the Division of Youth and Family Services (DYFS) • Investigates allegations of child abuse and neglect and addresses child welfare concerns • Child Abuse Hotline (State Central Registry) operates 24-hours a day, 7-days a week.

5. Child Protection and Permanency (CP&P) 46 Local Offices 9 Area Offices *As of November 1, 2014, there will be nine (9) areas offices

6. Children’s System of Care (CSOC) • DCF's Children's System of Care, CSOC, (formerly the Division of Child Behavioral Health Services) serves children and adolescents with emotional and behavioral health care challenges and their families; and children with developmental and intellectual disabilities and their families. • PerformCare, the Administrative Service Organization (ASO) for Children's System of Care, is the single point of access for Children’s System of Care services.

7. Family and Community Partnerships • DCF's Family and Community Partnerships (FCP) promotes the health, well-being and personal safety of New Jersey's children and families by working together with parents, caregivers, organizations and communities to ensure an effective network of proven support services, public education and community advocacy to prevent maltreatment. • Offices include: • The Office of Early Childhood Services • The Office of School-Linked Services • The Office of Family Support Services • The Office of Domestic Violence Services

8. Women • The New Jersey Division on Women (DOW) is a pioneering state agency that advances public discussion of issues critical to the women of New Jersey and provides leadership in the formulation of public policy in the development, coordination and evaluation of programs and services for women. DOW evaluates the effectiveness of program implementation and plans for the development of new programs and services.

9. Collaborative Behavioral Health CareProgram Background • Pediatric primary care is ideally provided within a patient’s medical home. The medical home model promotes care that is: accessible, continuous, comprehensive, collaborative, compassionate, culturally competent, and family‐centered. • PCPs practicing within the medical home model have an important role in identifying and accessing care for children, youth, and young adults with behavioral health disorders.

10. Collaborative Behavioral Health CareProgram Background • Collaborative partnerships are crucial to integrating behavioral health into pediatric primary care and improving access to timely and appropriate behavioral health. • Successful partnerships are characterized by effective collaboration, communication, and coordination between mental health clinicians and PCPs in consultation with children, youth, young adults, and their families.

11. Program Overview • The Collaborative Behavioral Health Care Program will implement a best practice collaborative care model between primary care physicians and child mental health and substance use disorder specialists in order to provide for the timely screening, assessment, diagnosis, and treatment of behavioral health disorders of children, youth, and young adults served by the program.

12. Program Overview • In 2014, DCF established the first Collaborative Mental Health Care Pilot Program. A vendor was selected through the competitive bidding process to establish two hubs to serve the Monmouth/Ocean and Burlington/Camden regions. In 2015, funding was made available to expand the Pilot program to two additional hubs to serve the Atlantic/Cape May/Cumberland/Salem and Mercer/Middlesex regions. • In February 2017 Governor Christie announced the availability of state funding to expand the “Collaborative Behavioral Health Care Program” in fiscal year 2018.

13. Program Overview • This Request for Proposals seeks to expand the program statewide by establishing five (5) additional hubs in the following five (5) regions: • Bergen County • Essex County • Hunterdon, Somerset, Sussex, and Warren Counties • Morris and Passaic Counties • Union and Hudson Counties • One “hub” shall be established in each region. • Applicants may propose to serve more than one region. However, a separate proposal must be submitted for each region the applicant proposes to serve.

14. Program Overview

15. Services to be Funded • Universal screening of children, youth, and young adults for behavioral health disorders • Timely access to psychiatric consultation for PCPs with urgent requests for consultation receiving a same-day response and all requests receiving a response in no more than 72 hours • Timely patient access to direct psychiatric evaluation, when indicated, with urgent requests receiving services within services within two weeks and all requests receiving services within four weeks • Care coordination to support fluidity of referral, engagement with specialty care at the appropriate levels of care, and collaborative treatment planning • Practitioner enrollment and support, including best practice education and a web portal to support program implementation and operation • Collaboration with systems partners, including the CSOC Contracted Systems Administrator (CSA) and Care Management Organizations (CMOs), private third-party payers, and treatment/service providers • Data collection and reporting • Program evaluation

16. Funding Information • For the purpose of this initiative, the Department will make available up to $2,777,775 once the state budget is approved for fiscal year 2018. • Up to $555,555 in funding is available to support each regional hub. Applicants may propose to serve more than one region. However, a separate proposal must be submitted for each region the applicant proposes to serve. • Contract renewals will be dependent upon performance and compliance. It is intended that the contract term will be for 12 months subject to appropriation.

17. Funding Information • NOTE! Indirect costs shall be no more than 8% of the total project budget.

18. RFP Correction • There is an error on page 22 of the RFP. The sentence in the budget narrative section should read: “All costs associated with the completion of the project must be clearly delineated, and the budget narrative must clearly articulate budget items, including a description of miscellaneous expenses or “other” items.” • There is NO minimum budget requirement for evaluation activities.

19. RFP Inquiries Deadline for inquiries: March 20, 2017 by 12:00 pm Email: DCFASKRFP@dcf.state.nj.us

20. RFP Submission Deadline for receipt of proposals: April 12, 2017 by 12:00 PM Proposal narrative page limit (change from RFP): Twenty-five (25) pages

21. Questions