EMA2 & Tempus Info Day Ljubljana , 07.12.2012

1. EMA2 & Tempus Info Day Ljubljana, 07.12.2012 • EMA2 • Project Management and organization of the partnership

2. OVERVIEW • Erasmus Mundus Programme • JoinEU-SEE – Western Balkan Lot • „Evolution“, partners, aims • Methodology • JoinEU-SEE managementstructure & tools • Recommendations

3. The Erasmus Mundus Programme 1 programme – 3 actions • Action 1: Joint programmes • Erasmus Mundus Master Programmes (EMMP) • Erasmus Mundus Joint Doctorates (EMJD) • Action 2: Partnerships • Former External Cooperation Windows • Mobility at all levels • Action 3: Promotion projects • To increase the attractiveness of Europe as an educational destination

4. WHY ERASMUS MUNDUS ACTION 2? • Advancinginternationalizationofhighereducation • Buildingupnewcooperationlinks with European andthird-country partners • Consolidatingandexpandingexistingcooperation • Openingupnewregionsforcooperation • Puttingyourinstitution „on themap“ foracademiccommunity in third-country regions • Spin-offprojects/activities • Transferofknow-howandexpertise

5. JoinEU-SEE Western Balkan Lot Go abroad, break new ground! www.joineusee.eu

6. JoinEU-SEE – the „evolution“ JoinEU-SEE I - IV 2009 – project proposal approved for funding under EMECW 2010 2011 Subsequent project proposals approved for funding under EMA2 2012 Changes in consortium composition Learning process

7. JoinEU-SEE IV Partners Lot 6: Albania, Bosnia & Herzegovina, FYROM, Kosovo, Montenegro, Serbia South-Eastern Europe – strategic focus in teaching and research at the University of Graz  experience in working with partners from the region

8. AIMS of JoinEU-SEE • Facilitating the mutual enrichment of societies • Promoting the academic mobility of excellent students, academics and researchers • Enhancing the international co-operation capacity of partner universities by sharing good practice and knowledge in the organization of mobility programmes • Outcomes • active institution-based academic mobility network • pool of well-trained students and staff • improved education and training opportunities for individuals from vulnerable and disadvantaged groups • increased cooperation with partners • increased teaching and research capacity of the partner universities • synergies with partner projects

9. METHODOLOGY

10. JoinEU-SEE Management structure Web platform/ intranet Meetings

11. Steering Committee Selection Committee

12. JoinEU-SEE Management structure • Structurerepresenting a multilateral networkofuniversitesimplementingmobilityflowsthat operates on two levels: • global structural level • Coordination Team in Graz • Joint-coordinator in Sarajevo • Quality Assurance team • Steering and Selection Committee • local operative level • Local Management Teams at the partner universities

13. Project managementstructure GLOBAL STRUCTURAL LEVEL  establishedattheUniversity of Graz • Responsiblefortheimplementationandcoordinationoftheproject • Channels communicationbetweenthepartnershipandtheEducation, Audiovisual and Culture Executive Agency (EACEA) establishedattheUniversity of Sarajevo • Supports activities for the other partners and associates in the region • Assists the Coordination Team in the implementation of the project Coordination Team (CT) Joint-coordinator (JC)

14. Project managementstructure GLOBAL STRUCTURAL LEVEL Quality Assurance Team • Composition • Chair: Joint-Coordinator • Vice-Chair: CoordinationTeam • + 6 members: 3 EU + 3 WB partners • Responsibilities • Definition andimplementationofthequalityassurancepolicyoftheproject • Follow-upandevaluationof • Academic performanceofthegrantees • Implementation anddevelopmentoftheproject

15. Project managementstructure GLOBAL STRUCTURAL LEVEL SteeringandSelectionCommittee  Includes ALL partneruniversities • Decisionmaking > Majorityprinciple • Chair: Coordination Team • Vice-Chair: Joint-Coordinator • Face-to-face meetings • Establishescommonrulesandstandards • Definesthepolicyofthepartnershipas a whole • Terms andconditionsofthecallforproposals • Definition ofselectionprocedure • Ultimate allocationofthescholarships

16. Project managementstructure LOCAL OPERATIVE LEVEL Local Management Teams:establishedateverypartneruniversity • Work accordingtointernalregulationsandneeds • Includeacademicand administrative staff • Responsibleforlocalvisibilityanddissemination • Responsiblefortheimplementationofthemobilityflows

17. MANAGEMENT TOOLS DetailedMemorandum of Understanding roles & responsibilities promotionstrategy communicationstrategy standardsandcriteriaforapplicationandselection QA mechanisms studentservices financialmanagement Student/Scholar agreement Online applicationtool & selectionplatform SteeringCommitteemeetings Web platform/intranet

18. PROMOTION STRATEGY Homepage

19. PROMOTION STRATEGY • Printedpromotion material • Posters • Flyers • Folders • Promotion andawarenessraisingevents in third-country region

20. Online Application for a scholarship Online application manual/tutorial  download from the homepage

21. Selection procedure

22. RECOGNITION – a centralissue • Awareness raising & transfer of know-how •  RECOGNITION TOOLS • Conference, Ljubljana 2010 – Recognition of Study Periods Abroad •  co-organized by Uni Graz • Recognition workshops

23. ESSENTIALS • Knowyourpartnersandtheregion/countriescoveredbythelot • Draw up a comprehensivepartnershipagreement/ Memorandum of Understanding detailingthe different parties‘ rightsandobligationsaswellasmanagementprocedures • Facilitatecommunicationandimplementationofactivitiesthroughonline tools(e.g. database, intranet, online application) • Find a balancebetweencoordinating/monitoringandpartnerautonomy • Ensuretransparencyofandinvolvementof all partners in decisionmakingprocesses

24. QUESTIONS, COMMENTS?

25. THANK YOU FOR YOUR ATTENTION