Farm Production and ConservationMission Area USDA, Financial Management Training Event Margo E. Erny, CFO FPAC May 21, 2018
What is FPAC? TheFarm Production and Conservation (FPAC) Mission Area delivers farm production, insurance, and conservation programs that support and strengthen the economic productivity of U.S. agriculture, ensure an abundant food supply, and improve the health of the nation’s agriculture lands and natural resources. Risk Management Agency Farm Service Agency Natural Resources Conservation Service FPAC Business Center
What is FPAC’s Geographic Presence? FPAC has programs in every county and has over 3,100 customer-facing offices. Employees are geographically dispersed in order tohelp producers with their safety net needs and enable farmers, ranchers, and forest managers to implementlocally-led, voluntary efforts that yield optimal conservation outcomes that sustain the natural resources, improve production, and enhance economic returns.
How has the USDA organizational structure changed Former USDA Organizational Structure • Office of the Secretary • Rural Development • Office of the Secretary • Food Safety and Inspection Service • Marketing and Regulatory Programs • Farm Production and Conservation • Natural Resources and Environment • Research, Education, and Economics • Trade • Food Nutrition and Consumer Services • Food Safety and Inspection Service • Marketing and Regulatory Programs • Farm and Foreign Agriculture Service • Research, Education, and Economics • Rural Development • Natural Resources and Environment New USDA Organizational Structure • Food Nutrition and Consumer Services
What is the FPAC Business Center? TheFPAC Business Center(FBC) is a “one-stop shop” for the FPAC agencies to obtain mission support services. Consolidating these services will streamline processes, improve mission support delivery, and allow FPAC agency staff to focus on continuing to provide best-in-class customer service and program delivery.
What areas comprise the FBC and who is the leadership team? Organizational structure as of 5.15.2018 The Secretary’s Memorandum authorized the Business Center on November 14, 2017, to provide Mission Area-wide enterprise solutions for information technology, financial management, human resources, procurement, property management, and other business and administrative processes. Bill Northey Under Secretary, Farm Production & Conservation Legend Position Officially Filled Robert Stephenson Chief Operating Officer (COO) and Executive Vice President (CCC) Other leaders in acting role *Alternating leadership role • Brian Garner, • Civil Rights and EEO Joy Harwood, Deputy COO for Enterprise Services and Secretary (CCC) Thomas Christensen Deputy COO for Business Services Leon Brooks/Ken Hill/Perry Thompson* Performance, Accountability, and Risk Margo Erny Financial Management Jeffrey Machelski Budget • Jack Welch • Appeals and Litigation Geno Bulzomi Grants and Agreements Darren Ash Information Technology • Kim Graham • Customer Experience • David Weschler • Homeland Security Melissa Drummond Human Resources Robert Haughton Management Services • Joy Harwood • Economic and Policy Analysis John Shea//Kaveh Sadeghzadeh* External Affairs Stephen Schaefer Acquisition and Procurement • Nell Fuller • Environmental Activities Communications (Public Affairs) Legislative Affairs
What is the FBC reorganization process? Analyze Transition & Implementation Design Complete In Progress Next Steps • Developed baseline understanding of current mission support structures and operating models • Conducted interviews with Agency leaders and mission support office directors • Identified key considerations and agency requirements for designing the FBC • Established working groups to develop proposals for the FBC offices • Developing proposals (business cases) for the 15 FBC functional offices with future state org charts, positions, and core functions • Conducting briefings to FPAC leadership groups • Identifying priority process improvement areas • Transition mission support employees to FBC • Begin and continue process improvement activities • Communicate and train employees on conducting business with the FBC offices
Who is involved in designing the FBC FPAC leadership and decision makers. Provides guidance, reviews, and approves FBC design process and new organization proposals (business cases). *Includes FPAC, Business Center, and Agency leadership • Executive Committee 1 • Contract Support • KEY 2 • Project Sponsor Rotating leads for the FBC function offices. Ensures business needs of respective area are met. *Includes representation from all three agencies • Customer Review Committee • Steering Committee • Working Groups • Executive Committee Member • Steering Committee Member • Customer Review Committee Member 4. 3 • Working Group • Member • Contract Support • * Representation only; number of icons does not indicate recommendation around number of participants per group Contractor support to coordinate and facilitate reorganization. Designated experts to develop FBC offices organizational structure proposals (business cases). Designated representatives to review and support FBC offices’ organizational design proposals (business cases). *Includes representatives for all three agencies – HQ, Regions, and State
What is the FBC design proposal (Business Case) review process? • Ensure compliance of proposed design principles and parameters, and assigned FTE ceiling. • Assess structure and grades for organizational consistency, efficiency, and effectiveness. • Ensure consistency with budgetary constraints and expectations. • Ensure focus on customer service and removing or minimizing burden on customers. • Confirm cross-functional dependencies, handoffs, and efficiencies are addressed effectively and consistently. • Ensure core and unique business needs of FSA, NRCS, RMA, and BC are met. • Identifies best practices that can improve the organization’s efficiency and effectiveness. • Provide feedback on how the proposed design achieves customer service delivery expectations and to identify potential improvements. • Ensure handoffs and dependencies between function and customers are addressed effectively and efficiently. • Formally review, modify, and approve the business case before adoption.
What are the FBC Design Principles? The Design Principles are the guide rails used in the design phase of the future state organization to help achieve consistency, set priorities, and manage expectations.
What are the FBC Design Principles? (cont.) The Design Principles are the guide rails used in the design phase of the future state organization to help achieve consistency, set priorities, and manage expectations.
How will FBC employees be transitioned ? • Opportunities to transition to new roles or build new skills • Opportunities to apply for new positions • Opportunities for relocation through promotion We've engaged the Office of Personnel Management (OPM), an objective experienced resource, to help us determine the most appropriate and least disruptive way to do this. We're just kicking off the planning process with OPM and will have a plan to share soon.
What does the FPAC reorganization mean for me? • \ • I perform Human Resources for FSA at the state level. • I am a Soil Conservationist working for NRCS at a field office.