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Using Ami Pro for OS/2

Using Ami Pro for OS/2

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Using Ami Pro for OS/2

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  1. Using Ami Pro for OS/2 Using Ami Pro 3 for OS/2

  2. Facilities and Fire Regulations • Note the location of the fire exits • Note the fire assembly point

  3. Course Assumptions • It is assumed that: • You are familiar with basic use of a PC, including the use of the keyboard • You should have a good working knowledge of OS/2 Yes, I’m on the right course! Knowledge of DOS or the OS/2 command line is not essential, but will be helpful

  4. Course Objectives • By the end of this course: • You should have a good grasp of the day-to-day issues involved in using Ami Pro for OS/2 • You will be able to format, proof and print documents • You be able to use the Help available within Ami Pro • You will be able to use advanced features including merge, tables and columns

  5. Structure of the Course • The course is a structured mixture of theory and practical hands-on sessions • Anything that you are not sure about - ASK • Anytime you want more information - ASK • Anytime you get stuck in the exercises - ASK REMEMBER. IT IS YOUR COURSE, THE MORE YOU GET INVOLVED THE MORE YOU WILL GET OUT OF IT

  6. A First Look at Ami Pro Using Ami Pro 3 for OS/2

  7. Starting Ami Pro • Start Ami Pro from the OS/2 Workplace Shell in one of the following ways: • Locate the OS/2 Workplace Shell and double click on the Ami Pro program object icon • Select Open from the Ami Pro program object pop-up menu • Double click on an Ami Pro datafile object and then open the document required • Drag and drop a datafile object onto the Ami Pro program object icon You can also start Ami Pro by typing AMIPRO and pressing Enter at the OS/2 Command Prompt

  8. The Ami Pro Screen Could you correctly label these arrows? It is very important that you are familiar with the components that make up the Ami Pro screen

  9. Opening a File • From the File drop down menu select Open • Or click on the ‘Open an existing file’ SmartIcon

  10. Entering Data • Just start typing! • Text is entered at the insertion point • The insertion point is automatically positioned at the top of the page innew documents • Ami Pro takes care of word wrapping and page breaks This is Easy!

  11. Saving Your Data as a File MEMORY DISK • When you save data createdin Ami Pro, you copy it from memory (ie RAM) to your hard disk and give it a file name • From the File drop down menu, select the Save command • Or click on the Save SmartIcon SAVING

  12. Saving Files With a Different File Name • From the File drop downmenu, select Save As • Allows you to keep the originalversion of the file and store the new version, in a different file • Useful if the original file is a ‘read-only’ file • i.e. a file you can read, but not modify IN MEMORY FILE ONE FILE ONE FILE TWO ON DISK ON DISK

  13. Closing a File • Closing a file means removing the file from memory • If the file has been saved and no modifications have been made since, the file will simply close • If you try to save a file that has been modified since the last time it was saved, or save a file that has not previously been saved, then you will be prompted to save your data as a file on disk

  14. Exiting Ami Pro • Removes Ami Pro from memory • You will need to restart Ami Pro • You will be prompted to save any unsaved data! So what is the difference between CLOSE and EXIT?

  15. Creating a New Document • By default, Ami Pro presents you with a new, empty document which allows you to start typing immediately • To create another new document • Select New from the File drop down menu

  16. The Ami Pro Drop Down Menus • Work in the same way as standard Windows drop down menus • Keyboard shortcuts use Alt+underlined letter It’s not as hard as it looks!

  17. SmartIcons • Used to aid productivity • Allow you to use shortcuts • Can be customized • Different sets of SmartIcons can be displayed

  18. The Ruler • Display can be toggled on or off • Allows you to set tabs, margins and indents • Allows you to create hanging indents easily • Allows column margins to be changed

  19. Status Bar Style Status Button • Located across the bottom of the Ami Pro screen Face Button Point Size Button Document Path Button (Toggle) Typing Mode Button SmartIcons Button Page Status and Page Arrows Button

  20. View Preferences • Select View from the Menu Bar • Full Page, Custom, Standard, Enlarged and Facing Pages • Layout Mode, Outline Mode and Draft Mode

  21. Using Help • Using Help can remind us of topics we have forgotten or help us to learn a new function • It can be invoked at any time by clicking on Help on the menu bar Wait! I’ll Help

  22. Canceling Actions • This function is also known as Undo • It can be set up in order to give you four levels of action cancellation OR Select the desired level of undo from the Undo levels drop down list

  23. Selection Techniques OR • Select text when you want to apply changes to it • You can select text using: The Keyboard The Mouse Tip: Using the keyboard to select text is often quicker than using the mouse! Take care that you only select the text you want to change, particularly if you are going to delete the selected text!

  24. Selection Techniques Using the Mouse • Use the following mouse shortcuts to select text: Select a word Double click with the left mouse buttonSelect multiple words Double click then dragSelect a sentence Press Ctrl and click in the sentenceSelect multiple sentences Press Ctrl double click on the first sentence and dragSelect a paragraph Press Ctrl and double click in the paragraphSelect multiple paragraphs Press Ctrl and double click in the paragraph and dragSelect a block of text Place the mouse pointer at the beginning of the text and click. Hold down Shift and click at the end of the text block

  25. Selection Techniques Using the Keyboard • Use the following keyboard shortcuts to select text: Shift+right arrow Selects one character to the right of the insertion point Shift+left arrow Selects one character to the left of the insertion point Shift+up arrow Selects the line before and above the insertion point Shift+down arrow Selects the line after and below the insertion point Shift+End Selects text from the insertion point to the end of the line Shift+Home Selects text from the insertion point ot the beginning of the line Shift+Ctrl+End Selects text from the insertion point to the end of the document Shift+Crl+Home Selects text from the insertion point to the beginning of the document

  26. File Management Using Ami Pro 3 for OS/2

  27. Managing Files File Management can be used to: Copy Move Rename Delete Change File Attributes Note: The Ami Pro File Manager only operates at file level, directories cannot be managed in this way

  28. Listing Files • From the File drop-down menu select the File Management command

  29. Listing Files in Different Directories • From the File drop-down menu, select the Change Directory command

  30. Selecting Files • You can use mouse or keyboard techniques to select files

  31. Copying Files • From the File drop-down menu, select the Copy command

  32. Moving Files • From the File drop-down menu select the Move command

  33. Renaming Files • From the File drop-down menu, select the Rename command

  34. Deleting Files • From the File drop down menu, select the Delete command Note: Be very careful when deleting files Be absolutely certain that neither you nor anyone else needs them!

  35. File Format Conversion • Files come in different formats • It is possible to use another application, save your work in that application and then use it in Ami Pro using File Format Conversion

  36. Formatting Text Using Ami Pro 3 for OS/2

  37. What is Text Formatting? Enables you to choose a look for your text You can display your text in bold, italic or underlined Change the color of text Change the font or typeface

  38. Basic Text Formatting • Basic text formatting techniques include: • Bold • Italics • Underlining • Capitalization • Use • Keyboard shortcuts • Toolbar icons • Drop-down menus

  39. Using the Font Dialog Box • Allows you to specify font type, size and color

  40. Applying Text Special Effects • From the Text drop-down menu, select the Special Effects command • Special effects include: • Superscript • Subscript • Double underline • Strike through • Overstrike character

  41. Using Fast Format • Allows text formatting information to be picked up from sample, selected text and applied to other text Text formatted like this can be picked up and the formatting transferred to other text FAST FORMAT Text formatted like this can be picked up and the formatting transferred to other text

  42. Formatting Paragraphs Using Ami Pro 3 for OS/2

  43. What is Paragraph Formatting? Determines how a paragraph will look when printed or displayed on the screen Application of formatting attributes such as alignment, indentation and line spacing

  44. Left or Right Alignment, Centering and Justifying Text • To align text you may use the drop-down menu • Or keyboard shortcuts • Or icons on the toolbar Keyboard shortcuts To Center text - Ctrl+E To align to left - Ctrl+L To align to right - Ctrl+R To justify - Ctrl+J

  45. Left and Right Indenting • Lines may be indented from the left or right margins: • Options include: • All • First • Rest • From right

  46. Line Spacing • Line spacing values may be easily varied • From the Text drop- down menu select the Spacing command • The default is a single line space Allows line spacing units to be set

  47. Types of Tab Within Ami Pro • You can specify five types of tab options: • Left • Right • Numeric • Center • Leader tabs

  48. Controlling Tabs Using the Ruler • From the View drop down menu, select the Show Ruler command The Ruler contains many controls to aid tab manipulation

  49. Controlling Tabs Using the Modify Page Layout Dialog Box • Select the required tab options

  50. Formatting Pages Using Ami Pro 3 for OS/2