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13 th UN/CEFACT Plenary Geneva, 14-16 May 2007

13 th UN/CEFACT Plenary Geneva, 14-16 May 2007. UN/CEFACT Forum Report Forum Management Group Chair: Mike Doran Vice-Chair: Anders Grangard. Agenda. Progress since the 12th UN/CEFACT Plenary Focusing on Delivery 9th UN/CEFACT Forum - New Delhi 10th UN/CEFACT Forum - Dublin

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13 th UN/CEFACT Plenary Geneva, 14-16 May 2007

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  1. 13th UN/CEFACT Plenary Geneva, 14-16 May 2007 UN/CEFACT Forum Report Forum Management Group Chair: Mike Doran Vice-Chair: Anders Grangard

  2. Agenda • Progress since the 12th UN/CEFACT Plenary • Focusing on Delivery • 9th UN/CEFACT Forum - New Delhi • 10th UN/CEFACT Forum - Dublin • Future Challenges • Reports from the Permanent Groups 13th UN/CEFACT Plenary

  3. Progress since the 12th Plenary What did we say we would do? • Focus on delivering UN/CEFACT products & services • Complete the ODP • Deliver a cohesive UN/CEFACT Website presence • Complete Forum Project Portfolio information, including dependencies & timelines • Align & prioritise POW projects with the UN/CEFACT Integrated Strategy 13th UN/CEFACT Plenary

  4. Progress since the 12th Plenary What did we say we would do? • Prepare requests for extra budgetary resources, including due diligence process in project proposal management • Improve communication, coordination & synergy between Working Groups • Support virtual collaboration & engage external stakeholders • Adopt approved Code of Conduct 13th UN/CEFACT Plenary

  5. Focusing on Delivery What have we done? • Open Development Process (ODP) updated & submitted to the Plenary for approval • FORUM Workflow & Procedures being further refined in order to improve cooperation between the Permanent Groups • Project Portfolio (> 80 projects) reviewed & priorities for 2007/2008 identified, including timelines & dependencies • Mapping to the Programme of Work & “Buy-Ship-Pay” model under way • Tool for following project progress developed by TMG 13th UN/CEFACT Plenary

  6. Focusing on Delivery What have we done? • Procedure for Extra Budgetary projects agreed with UNECE • Trade Facilitation Guide Project launched - funded by Sida, Sweden • UNeDocs funded largely by SITPRO, UK • UNeDocs Gap Analysis - funded by Norstella, Norway 13th UN/CEFACT Plenary

  7. Focusing on Delivery What have we done? • Improved cooperation with Standards Development Organizations (SDOs): • UNECE IEC/ISO/ITU MoU MG • UNECE-WCO MoU • UN/CEFACT-OASIS Cooperation Agreement • SDOs working with CEFACT include: GS1,OAGi,SWIFT, ACORD,CIDX… • Improved Forum management through: • Bi-weekly conference calls • Minutes circulated to all Permanent Groups • F2F meetings at UN/CEFACT Forums - tactical • Extended Bureau Meetings (Bureau + FMG) - strategic • Interactive Website to facilitate Forum’s development work - implemented 13th UN/CEFACT Plenary

  8. Focusing on Delivery New deliverables • Cross Industry Invoice Schemas • eTendering Schemas • Core Component Libraries • UNeDocs Business Requirements Specification • More in the pipeline……. New initiatives • UN/CEFACT Registry Implementation • Cross Border Reference Data Model • eProcurement • ITAIDE (IT for Adoption & Intelligent Design for eGovt) 13th UN/CEFACT Plenary

  9. 9th UN/CEFACT Forum 2-6 Oct 2006 - New Delhi, India Organized by : Department of Commerce, Ministry of Commerce & Industry Government of India Co-hosts:

  10. The 9th UN/CEFACT Forum • Exceptional support from the Government of India - Minister of State, Department of Commerce - Commerce Secretary, Member Secretary of the Indian Planning Commission, Director General, National Informatics Centre • 250 participants from Africa, Asia Pacific,Europe & North America • Very successful UNeDocs Capacity Building Workshop • Excellent hosts & organization - led by Tahseen Khan • Elections of UN/CEFACT Forum officers held 13th UN/CEFACT Plenary

  11. 10th UN/CEFACT FORUM March 26-30 2007 Dublin, Ireland Forum Host & Supporting Sponsors: 13th UN/CEFACT Plenary

  12. The 10th UN/CEFACT Forum • The Forum was hosted by CP3 Group and Forfas, and had the shortest lead time of any Forum to date. The Forum organization was excellent. • The Irish Minister for the Information Society opened the Forum and there was excellent support from the Irish Government and Business Sector. • 230 participants from all continents attended. • Very successful Trade Facilitation Open Session was held during which it was announced that Ireland would develop a Single Window. 13th UN/CEFACT Plenary

  13. UN/CEFACT FORUM Web Sitehttp://www.uncefactforum.org/MEETINGS/index.htm

  14. Future Challenges Accelerating Delivery - We have in place: a mandate, strategy, programme of work, IPR policy & a development process (ODP). What we now need are: • UN/CEFACT Priority Projects • Market driven/Stakeholder requirements • Resources - Human & Financial • Human - Right skill sets to match priority tasks • Financial - UN/CEFACT needs funding • Improve Forum meeting logistics • Capacity Building Programme • Based on what UN/CEFACT can deliver 13th UN/CEFACT Plenary

  15. Future Challenges The UNECE Executive Committee will review in October 2007: • All PG Mandates & TORs which terminate in 2007 • Under UN rules, there are no Permanent Groups • PGs can be extended for two years at a time • To obtain extensions each PG will have to provide serious justification • This means that each PG will have to show its POW, what it has achieved in terms of deliverables, future plans & deliverables over the next two years.UN/CEFACT will have to report back every year. 13th UN/CEFACT Plenary

  16. TBG ReportInternational Trade and Business Processes Group Chair: Jean-Luc Champion (Belgium) Vice-Chair: Pat Toufar (USA)

  17. TBG’s Mandate • The purpose of the TBG is to be responsible for the simplification of international trade procedures, business and governmental process analysis, and best practices, using the UN/CEFACT Modeling Methodology, where appropriate, to support the development of trade facilitation & e-Business standards. 13th UN/CEFACT Plenary

  18. TBG Summary • Typical Forum attendance - 150 experts within 16 Working Groups • Consistent, continuing participation however is less than 50% • Many participants are sponsored by companies, trade associations and national governments but in all cases are expected to contribute as individual subject matter experts • Since the last UN/CEFACT Plenary, International Trade and Business Processes Groups met during the 9th and 10th UN/CEFACT Forums • Also to progress work forward, TBG Work Groups conducted numerous face to face interim meetings and more than 100 internet conferences and conference calls • UN/CEFACT Forums facilitate collaborative meetings with Permanent Groups and Cross domain meetings with TBG Groups 13th UN/CEFACT Plenary

  19. TBG Working Groups • TBG Working Groups can be categorized into three general areas: • Buy - Ship – Pay • Independent Domain • Cross Domain

  20. Buy – Ship - Pay • Working Groups • Develop the core work contributing to the deliverables of Trade Facilitation • Business Process Models cover Procurement through Payment • Contribute to the Core Components Libraries • From these libraries UN/CEFACT builds syntax neutral e-Business standards • Deliverables developed for UN/CEFACT Registry

  21. Independant Domains • Working Groups • Industry centric work content • Incorporates reusable Buy-Ship-Pay content • Contributes domain specific content to the Core Components Libraries • An example of the independent domain business area is Travel, Tourism and Leisure

  22. Cross Domains • Working Groups • Harmonisation of Business Process Models from Buy-Ship-Pay and Independent Domains • Harmonisation of syntax neutral Core Components from Domain Groups and External Liaisons

  23. TBG Working Groups • UN/EDIFACT Data Maintenance Requests reviewed by respective TBGs prior to approval and publishing in directory libraries • Most TBG Groups working in concert with industry and government organisations develop cross industry business process models and identify data requirements for their respective domains • Work Groups collaborate with each other on Cross Domain projects • Enable Trade Facilitation for Governments, Industries and Companies by providing consistent harmonised e-Business standards

  24. Buy – Ship - Pay • Working Groups within Buy-Ship-Pay • Supply Chain • UNeDocs and Digital Paper • Transportation • Customs • Finance • Insurance • Agriculture • eGovernment • International Trade Procedures

  25. Independent Domains • Working Groups within Independent Domains • Architecture, Engineering and Construction • Travel, Tourism and Leisure • Accounting and Audit • Environmental

  26. Cross Domains • Working Groups within Cross Domains • Business Process Analysis • Core Component Harmonisation

  27. Buy – Ship - Pay • In the following slides are explanations of each groups purpose and programme of work • Working Groups within Buy – Ship - Pay • Supply Chain • UNeDocs and Digital Paper • Transportation • Customs • Finance • Insurance • Agriculture • eGovernment • International Trade Facilitation

  28. Supply Chain & eProcurement Purpose • Supply chain and e-Procurement covers the Purchasing, Material Management and Payment areas Programme of Work • Cross Industry Invoice XML Schema Released • Material Safety Data Sheet • Cross Industry Remittance Advice • Cross Industry Scheduling Process • Cross Industry Delivery/Despatch and Receipt Advice • Cross Industry Supply and Order Status • Cross Industry Quotation • eCatalogue Product Data • Market Research/Information Process 13th UN/CEFACT Plenary

  29. Cross Industry Invoice(CII) • Cross Industry Invoice development deliberately broad in design • Intended as an “in all contexts” Schema • Collected and harmonised many industry specific business requirements • Developed the “CII’ including the harmonised requirements of two or more industry specific data requirements • Intended to be used as the basis for a “sector specific context” invoice schema • Automotive Industry contextualization underway • Can be used in current form as validation mechanism for XML instances from any sector • Customization of the schema is at the discretion of the trading partners • Will be refined based on alignment work underway between Supply Chain and UBL • UN/CEFACT looking at defining format for “Implementation Guides” for schema to help in understanding 13th UN/CEFACT Plenary

  30. UNeDocs and Digital Paper Purpose • Develop standards and best practice for the migration from paper to paperless trade in international supply chains Programme of Work • UNeDocs • Contribution to Cross Border Reference Data Model (CBRDM) • Clickable Contracts 13th UN/CEFACT Plenary

  31. Transportation and Logistics Purpose • Develop the eBusiness standards for Logistics planning and Transport. This covers operational movements of goods, administrative and governmental requirements and safety and security of freight movements. Programme of Work • Collaborate on UNeDocs harmonisation • Complete business requirements for IFTM International Forwarding Multimodal Transport • Priorities for next business requirements: Booking, WayBill, Transport Status, Manifest 13th UN/CEFACT Plenary

  32. Customs Purpose • Collaborate with World Customs Organisation (WCO) covering Business to Government (B2G), Government to Government (G2G) and Business to Business (B2B) requirements in cross border transactions. Programme of Work • Cross Border Reference Data Model (CBRDM) 13th UN/CEFACT Plenary

  33. Insurance Purpose • Global and cross sector, within the functional area of insurance business which includes the complete cycle of policy production, placement, claims, risk management and accounts between customers of insurance companies, the insurance companies and their agents and insurance brokers. It includes domestic and international environments, insurance and reinsurance, single company policies and co-insurance. Programme of Work • Contribution of Data Dictionary • Development of Insurance specific Core Components 13th UN/CEFACT Plenary

  34. Finance Purpose • Be responsible within the financial services area for the simplification of international trade procedures, business and governmental process analysis, and optimization of all information exchange standards. Programme of Work • Cross Domain Collaboration on Invoicing, Remittance Advice and Accounting Token • Continue development with SWIFT and ISO Technical Committee 68 • Convergence with the International Standard UNIFI, Business Process Catalogue & Data (ISO 20022) and UN/CEFACT methodologies 13th UN/CEFACT Plenary

  35. Agriculture Purpose • Develop and maintain Business Process Models, the Business Transaction Models, the semantics and the contents in a syntax neutral way that fulfil the requirements of the Agro – Food communities Programme of Work • E-Certification Project • eDAPLOS project 13th UN/CEFACT Plenary

  36. eGovernment Purpose • Develop and maintain business scenarios and business transactions to facilitate the electronic delivery of services to citizens, businesses and government organizations. Programme of Work • Common eGovernment data model development • Investigate interest in Greenhouse Gas emission and Carbon Trading transactions (GHGCT) processes and standards • eArchiving 13th UN/CEFACT Plenary

  37. International Trade Procedures Purpose • Analyze, simplify, harmonize and align public and private sector practices, procedures and information flows relating to international trade transactions both in goods and related services. Programme of Work • Development of new UNCEFACT Recommendations Nos. 34 and 35 • Revision of existing UN CEFACT Recommendations Nos. 6, 11 and 12 • Exploring use of UNCEFACT standards for coding Single Transport Contract 13th UN/CEFACT Plenary

  38. SELLER GOODS PAY BUY SHIP BUYER PAYMENT INTERNATIONAL SUPPLY CHAIN UN CEFACT TRADE FACILITATION 13th UN/CEFACT Plenary

  39. Port Operator Frontier Post AdvisingBank Customs Health Authority Agent Freight Forwarder Importer Exporter Licensing Authorities Carrier Inspection Agencies Issuing Bank Consulate UN CEFACT International Trade Is Complex 13th UN/CEFACT Plenary

  40. BUY SHIP PAY Prepare For Export Prepare For Import Export Transport Import INVOLVES • Commercial • Procedures • Establish Sales Contract • Order Goods • Advise On Delivery • Request Payment • Transport • Procedures • Establish Transport Contract • Collect,Transport and Deliver Goods • Provide Waybills, Goods Receipts Status reports • Regulatory • Procudures • Obtain Import/Export Licences • Provide Customs Declarations • Provide Cargo Declaration • Apply Trade Security Procedures • Clear Goods for Export/Import • Financial Procedures • Provide Credit Rating • Provide Insurance • Provide Credit • Execute Payment • Issue Statements UN CEFACT SUPPLY CHAIN REFERENCE MODEL UN CEFACT 13th UN/CEFACT Plenary

  41. UN CEFACT Applying UN/CEFACT Standards Step-by-Step approach Single Window UNeDocs + WCO DM = CBRDM Cross Border Data Exchange UNTDED, Core Component Library, UN LOCODE and code lists, UNeDocs, Rec 34 National Data Harmonization Document Simplification and Standardization UN Layout Key, Master Document, UNTDED, TF Toolkit and Forms Repository Business/Political Process Collaboration Between Trader and Government (UN/CEFACT Rec. 4, Rec. 18), International Supply Chain Reference model, Unified Modeling Methodology, Global Facilitation Partnership for Trade and Transport (GFP), Audit Methodology Process Analysis and Simplification 13th UN/CEFACT Plenary

  42. UN CEFACT Single Window Approach FROM TO One-stop solution offering official control with trade facilitation 13th UN/CEFACT Plenary

  43. Single Window • Recommendation 33 – Single Window Recommendation and Guidelines • Recommendation 34 – Data Harmonization (under development) • Recommendation 35 – Single Window Legal Framework (under development) 13th UN/CEFACT Plenary

  44. Trade Facilitation Guide • Funded by the Swedish International Development Agency (Sida) • Managed by UN/CEFACT International Trade Procedures Working Group – Project Management Team • Project will establish an institutional reference group consisting of the Global Facilitation Partnership (GFP) core members (WCO, UNCTAD, UNIDO, ICC, World Bank) • Project will also establish a country reference group consisting of representatives from target countries 13th UN/CEFACT Plenary

  45. Objectives • Assist developing and transition economies to develop and implement national and regional trade facilitation strategies based on international standards and recommendations • Assist countries in trade facilitation implementation issues related to discussions at the World Trade Organisation (WTO) 13th UN/CEFACT Plenary

  46. Main Components • A comprehensive, modular, Guide to Trade Facilitation Implementation • Case Studies on Trade Facilitation Implementation (to be integrated into the Guide) • Training Material for both trainers and participants to complement the Guide • A Pilot Workshop to test the effectiveness of the Guide and related material • A Website and CDROM version of the Guide and related material. 13th UN/CEFACT Plenary

  47. ACTION DEADLINE DATE Expression of interest put on internet 13.02.2007 Request for Proposals Document dispatch to vendors 16.03.2007 Consolidated responses to questions to be sent to the vendors 24.04.2007 Deadline submission of Bids at 10:00 22.05.2007 Public opening Room AR at 11:00 22.05.2007 Technical Evaluation of Proposals by Project Management Team 4-6.06.2007 UNOG combined Technical & Commercial evaluation 10.07.2007 Contract to the lowest acceptable bidder 13.07.2007 Draft Guide completed December 2007 Pilot Workshop February 2008 Future Workshops (5) 2008 Time Frame for Delivery 13th UN/CEFACT Plenary

  48. Independent Domains • Working Groups within Independent Domains • Architecture, Engineering and Construction • Travel, Tourism and Leisure • Accounting and Audit • Environmental

  49. Architecture, Engineering & Construction Purpose • Responsable to coordinate and propose new developments and maintenance in the area of Architecture, Engineering and Construction Industry (AEC). Programme of Work • eTendering for Construction Release Candidate Schema Released • // ODP step 6: the implementation verification for two different existing systems in Japan was successfully completed and another has been successfully completed by Korea. Further reviews by India, and European Countries (Germany, France and United Kingdom) will be made. • Project Schedule and Cost Performance Management to be released with CCL 07A in June. • Contract Financial Execution Management in progress 13th UN/CEFACT Plenary

  50. Travel, Tourism & Leisure Purpose • To support and promote international business activities related to the exchange of travel industry data. Programme of Work • Small Scaled Lodging House data requirements included in CCL 06B • Develop Core Components for documenting the business data in travel, tourism and leisure business functionality. 13th UN/CEFACT Plenary

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