1 / 7

Year End Calendar

This document outlines the year-end financial procedures for June 30, 2013, concerning encumbrances and payments. It clarifies that payroll encumbrances are not permitted for general funds, while non-general fund encumbrances are allowed. Key dates for pre-approval and disbursement processes are provided, alongside relevant guidelines for clearing balances and handling encumbrances. The document emphasizes the importance of having all financial eDocs in the "IN ACTION LIST APPROVE" status and provides instructions for managing various financial transactions, including reclassification of expenses.

savea
Télécharger la présentation

Year End Calendar

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Year End Calendar June 30, 2013

  2. Encumbrances • NO PAYROLL ENCUMBRANCES • NON PAYROLL ENCUMBRANCES • GENERAL FUNDS – NOT ALLOWED • NON GENERAL FUNDS - ALLOWED

  3. Payments and Others • General Funds • PREQ Creation (incl contract pmts) 6/11/2013 By Disbursing • PREQ Approval (incl contract pmts) 6/13/2013 Approved by FAs • DV 6/13/2013 To Disbursing • Non General Funds • PREQ Creation (incl contract pmts) 6/19/2013 By Disbursing • PREQ Approval (incl contract pmts) 6/21/2013 Approved by FAs • DV 6/21/2013 To Disbursing • IDO Disencumbrance(via PE eDoc) 6/27/2013 Approved by FAs • Payments for Equipment • Last Day 6/14/2013 UH & RCUH

  4. Journal Entries • ALL FUNDS 6/21/2013 • Status must be “IN ACTION LIST APPROVE” for GALC/ORS/PFMO • EDOCS INCLUDE • DI (Distribution of Income and Expense • GEC (General Error Correction) • IB (Internal Billing) • SB (Service Billing) • ST (Salary Expense Transfer) • TF (Transfer of Funds)

  5. Clearing (Continuation) Account Balances • Balances must be cleared by 6/21/2013

  6. Reclass of RCUH advances (7232) • Expenditures incurred thru May 6/05/2013 • Expenditures incurred in June 6/21/2013 • Edoc status must be “IN ACTION LIST APPROVE” for GALC/PFMO • RCUH payments should not be made after 6/14/2013 so that reclassifications to proper expense codes can be done by 6/21/2013.

  7. Auto Disapproval of Selected eDocs • Kuali process to ensure clean cut-off of fiscal year data. • Includes all financial eDocs in “ENROUTE” status • Include Asset Maintenance eDocs • “ENROUTE” status – DISAPPROVE • “SAVED” status – DISAPPROVE • Exclude procurement related eDocs • PO (Purchase Order) • POA (Purchase Order Amend)

More Related