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Coeus Experience 4/15/2007 to Today. Coeus SetupOperational CommitteeFingers Crossed: No News is Good NewsCoeus-help@umdnj.eduCampus CoordinatorsSystem Administrators (us)Analysis of Issues Presented through Coeus-help@umdnj.eduCoeus Phase 2

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    1. IST/BST Research Administration Systems Coeus Support Experiences Coeus Version 4.1.1 + UMD4.1.1 Enhancements Ed Castagna Programmer/Analyst

    2. Coeus Experience 4/15/2007 to Today Coeus Setup Operational Committee Fingers Crossed: No News is Good News Coeus-help@umdnj.edu Campus Coordinators System Administrators (us) Analysis of Issues Presented through Coeus-help@umdnj.edu Coeus Phase 2 Proposal Development Questions and Answers

    3. Coeus Setup Operational Committee Drawn From Office of Research Chairman from RWJMS Office of Research All Schools Represented by Delegates from Office of Research in 3 of the Largest Research Schools. Information Technology Building Linux/Tomcat Infrastructure through Internal Collaboration with IST/Academic Systems & Technology Building Coeus Infrastructure Our Group Therese McCarthy, Rom Elizes, Ed Castagna Project Management Our Group Finance Grants and Contracts Integration issues with Post-Awards. They are not users of the Phase 1 Implementation of Proposal Logs, Proposals, Awards.

    4. Fingers Crossed: No News is Good News Many Internal Organizations are apt to be vocal about misgivings. Proposal and Award Data is being kept on Coeus. Some Webforms generated requests to coeus-help are being processed regularly No Departmental Administrator Use of Coeus at this Point in time. These will be engaged during Phase 2 which includes: Proposal Development.

    5. coeus-help@umdnj.edu Coeus-help@umdnj.edu Campus Coordinators New Sponsors New Subcontractor Organizations How do I Application Specific Questions Resolved. System Administrators (us) New User Accounts (Only Office of Research Staff, Research Deans at this point in time) New Departments/Coeus Units Troubleshooting

    6. coeus-help@umdnj.edu Analysis of Issues Presented through Coeus-help@umdnj.edu 50* New Sponsors Campus Coordinator New users System Admin Point users to New User Request Web Form System Admin Update FAQ with issues as they arrive System Admin http://www2.umdnj.edu/orrasweb/faq.htm

    7. coeus-help@umdnj.edu

    8. coeus-help@umdnj.edu 2* Add a New Unit to the Unit Hierarchy System Admin Point users to New User Request Web Form System Admin Update FAQ with issues as they arrive. http://www2.umdnj.edu/orrasweb/faq.htm How do I use the system - refer to SOPs which have been developed for the individual Coeus Modules Campus Coordinator 3* Add a non-UMDNJ Person to the OSP$PERSON Table System Admin

    9. coeus-help@umdnj.edu Requests for Changes to the Application (Would like a webform created so that COEUS users can submit new sponsor requests/additions via a comon form) System Admin 3* Password Resets Individuals Can Reset their Password when forgotten by filling in a Webform to Reset their password End User Handling Year End Update of the Code tables for FY 2008 prompted by Steve Dowdy input System Admin Update Department Contacts found in Unit Hierarchy System Admin.

    10. coeus-help@umdnj.edu Clarification of use of reporting Pointed user toward Reports Documentation System Admin Upgrade Coeus with UMD4.1.1 Changes to Reports and local bugfix to 300 character limit in Proposal Log Comment System Admin. Grant Resubmission vs revision in 4.1- Campus Coordinator Questions about Fiscal Year Rollovers effect on newly generated Award Numbers System Admin

    11. coeus-help@umdnj.edu Bad desktop icons after reinstalling Coeus, there may be a need to cleanup desktop icons and rebuild them System Admin Maintain a list of web forms for the users to access, reference them within the SOPs http://www2.umdnj.edu/orrasweb/webforms.htm

    13. Coeus Phase 2 Proposal Development Coeus Phase 2 Sponsored by Central IT, Central Office of Research Same Sponsors as Phase 1 Steering Committee Includes the Operational Committee of Phase 1 Operational Committee Same Folks as Phase 1

    14. Coeus Phase 2 Proposal Development Coeus Phase 2 Overview High Level Achievements GAFA Automation Electronic Proposal Development LDAP or other Centralized Authentication Multi-Campus Implementation of Coeus Training !, oops thats TRAINING! Implementation Timeline Begin Soon Prototype Soon Implement Over the next year

    15. Thanks Questions & Answers castageg@umdnj.edu

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