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Missoula County Space Needs Plan

Missoula County Space Needs Plan. Planning Logistics Phasing Plan Schematic Designs Questions. Planning. Missoula County has engaged in planning efforts around space needs for county functions for the last decade.

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Missoula County Space Needs Plan

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  1. Missoula County Space Needs Plan Planning Logistics Phasing Plan Schematic Designs Questions

  2. Planning • Missoula County has engaged in planning efforts around space needs for county functions for the last decade. • The opportunity to purchase the admin building was the domino that made the planning come to fruition. • In July, 2010 County project staff, A&E Architects, and department heads met to develop program documents outlining functional requirements (e.g., conference rooms, offices, work stations) and anticipated growth in each department.

  3. Planning • Program documents were finalized and used as the foundation for developing schematic designs for newly renovated space. • County project staff have met weekly with A&E Architects and department personnel since November, 2010 to develop schematic designs that accurately reflect operational and functional requirements for each department.

  4. Planning • The space needs initiative is happening concurrently with a number of other county-wide initiatives (e.g., ECMS, CSA, adding the Health Department to the County network, ongoing renovations at the PHC offices, the FY2012 budget). • Please remember that every department is doing their best to accommodate a great deal of change at a variety of operational levels.

  5. Logistics • Selecting Offices • Furniture • Painting • Moving • Computers/Phones • Files • Scheduling Conference Rooms • Security • Mail Delivery • Information/Equipment Requests

  6. Phasing Plan • Phase 1 – Administration Building • Phase 2 – 1st Floor Annex, East Side 1st Floor Courthouse, Annex Basement, 4th Floor Annex • Phase 3 – 2nd Floor Annex, West Side 1st Floor Courthouse, West Side 2nd Floor Courthouse, Room 374 • Phase 4 – 3rd Floor Annex, 3rd Floor Courthouse • Phase 5 – Final Phase for 4th Floor Annex, Historic Courtroom

  7. Phasing • Phases 2, 3, and 4 are expected to take about 15 months each. • Phase 2 is expected to begin in September, 2011. Jan, 2013 - April, 2014 Phase 3 Sept – Nov, 2015 Phase 5 March - July, 2011 Admin. Bldg Phase 1 May, 2014 - Aug, 2015 Phase 4 Sept, 2011 - Dec, 2012 Phase 2

  8. Phase 1 • Minor renovations to admin building • Administrative functions move from the annex and courthouse to the admin building • Secure warehouse completed at detention center • Records center renovations completed to accommodate records management and public records research area

  9. Computer Training 9-1-1 Server Room File Storage Facilities Break OEM Records Management Phase 1: Basement

  10. Surveyor/ GIS Motor Vehicle/ Treasurer Financial Services Deli Central Stores Sheriff Dist Court Courtroom 1 Human Resources Phase 1: 1st Floor

  11. C&R/ Elections Justice Court Civil BCC Auditor Mediation District Court Courtrooms/Offices Clerk of Court Pro Se Phase 1: 2nd Floor

  12. Sheriff’s Department Justice Court District Court Courtroom DC Offices Room 374 District Court Offices Phase 1: 3rd Floor

  13. Information Services County Attorney’s Office Phase 1: 4th Floor

  14. Computer Training File Storage Break Room Central Stores Large Conference Room Phase 1: Admin - Basement

  15. Surveyor/ GIS Human Resources Telephone Services Facilities Auditor Phase 1: Admin – 1st Floor

  16. Commissioners’ Office Financial Services Information Services Phase 1: Admin – 2nd Floor

  17. Phase 2 • Motor Vehicle/Treasurer temporarily relocated to 2nd floor annex • Commissioners’ public meeting room temporarily relocated to room 374 • 9-1-1/EOC constructed in two sub-phases in annex basement • County Attorney’s expanded offices on 4th floor annex constructed to accommodate relocated staff in phases 3 and 4

  18. 9-1-1 OEM Director Server Room Servers Dispatch Training/ EOC Rooms Dispatchers Conference Mgrs. Storage OEM Mgrs. Lockers Basement after Phase 1 Basement: Phase 2a Basement: Phase 2b

  19. Commissioners’ Public Meeting Room Deli Motor Vehicle/ Treasurer Clerk & Recorder Elections Motor Vehicle Treasurer Deli Courtroom Mediation Pro Se Sheriff Dist Court 1st Floor: After Phase 1 1st Floor: Phase 2 Courtroom 1 Mediation Jury Rooms

  20. Temporary Motor Vehicle/Treasurer C&R/ Elections Justice Court Civil Atty. Temporary Co. Atty Support & Interns Mediation District Court Courtrooms/Offices Clerk of Court 2nd Floor: After Phase 1 2nd Floor: Phase 2 Pro Se 2nd Floor: Phase 2

  21. District Court Offices Sheriff’s Department Justice Court District Court Courtroom Room 374 Temporary BCC Meeting Room 3rd Floor: After Phase 1 3rd Floor: Phase 2

  22. County Attorney Construction & Temporary Offices for Relocated Employees County Attorney’s Office 4th Floor: After Phase 1 4th Floor: Phase 2

  23. Phase 3 • Justice Court Civil temporarily relocated to 2nd floor courthouse • Sheriff’s Office Warrants and Civil temporarily relocated to 4th floor annex • Holding cells temporarily relocated to courthouse basement • District Court courtrooms temporarily located in EOC, Commissioners’ public meeting room, Standing Master hearing room

  24. Temporary Courtroom OEM Director Servers Dispatch Training/ EOC Rooms Dispatchers Conference Storage Mgrs. Lockers Temporary Holding Cells Basement: After Phase 2 Basement: Phase 3

  25. Commissioners’ Public Meeting Room Temporary Courtroom & Commissioners’ Public Meeting Room Deli Clerk & Recorder Elections Motor Vehicle Treasurer Temporary Courtroom Courtroom Mediation Pro Se Sheriff Mediation Jury Rooms Dist Court Pro Se 1st Floor: After Phase 2 Mediation Jury Rooms Courtroom 1 Justice Court Civil 1st Floor: Phase 3

  26. Sheriff’s Department Clerk of Court Justice Court Civil Atty Ofc Mediation District Court Courtrooms/Offices Justice Court Courtrooms & Criminal Functions 2nd Floor: After Phase 2 2nd Floor: Phase 3 Vacant Justice Court Civil Temp 2nd Floor: Phase 2

  27. Vacant Vacant Sheriff’s Department Justice Court District Court Courtroom Dist Court Conf. Dist Court Offices Temporary BCC Meeting Room District Court Courtroom 3rd Floor: After Phase 2 3rd Floor: Phase 3 District Court Offices

  28. Temporary Offices for: District Court Dept. 1 Staff Specialty Court Staff Sheriff’s Civil & Warrants County Attorney’s Office 4th Floor: After Phase 2 4th Floor: Phase 3

  29. Phase 4 • Remaining District Court staff relocated to 4th floor annex • Holding cells remain temporarily relocated to courthouse basement • Two District Court courtrooms remain temporarily located in Commissioners’ public meeting room & Standing Master hearing room • Two District Court courtrooms permanently available on 3rd floor courthouse

  30. OEM Director Servers Dispatch Training/ EOC Rooms Dispatchers Conference Storage Mgrs. Lockers Temporary Courtroom OEM Director Dispatch Training & EOC Conference Storage Temporary Holding Cells Basement: After Phase 3 Basement: Phase 3

  31. Commissioners’ Public Meeting Room Temporary Courtroom & Commissioners’ Public Meeting Room Deli Clerk & Recorder Elections Motor Vehicle Treasurer Temporary Courtroom Mediation Jury Rooms Pro Se 1st Floor: After Phase 3 Mediation Jury Rooms Justice Court Civil 1st Floor: Phase 4

  32. Sheriff’s Department Clerk of Court Justice Court Courtrooms & Criminal Functions 2nd Floor: After Phase 3 2nd Floor: Phase 4 Specialty Court Temp Justice Court Civil Temp 2nd Floor: Phase 2

  33. District Court Offices, Courtrooms, Holding Cells Vacant Vacant Dist Court Conf. District Court Courtroom Dist Court Offices Temporary BCC Meeting Room District Court Courtroom 3rd Floor: After Phase 3 3rd Floor: Phase 4 District Court Offices District Court Offices

  34. Temporary Offices for: District Court Dept. 1 Staff Specialty Court Staff Sheriff’s Civil & Warrants Temporary Offices for: District Court Staff All Departments County Attorney’s Office 4th Floor: After Phase 3 4th Floor: Phase 4

  35. Phase 5 • Expanded County Attorney office space permanently available for County Attorney expansion • Technology and electronic upgrades to historic courtroom

  36. County Attorney’s Office 4th Floor: Phase 5

  37. Schematic Designs • Departments in the administration building: • Commissioners’ Office • Auditor • Human Resources • Facilities Management • Information Services • Telephone Services • Surveyor/GIS • Financial Services • Central Stores

  38. Schematic Designs • Departments in the courthouse and annex: • 911/EOC • Clerk & Recorder/Elections • Motor Vehicle/Treasurer • Sheriff’s Department • Justice Court • District Court • County Attorney

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