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Missoula County Space Needs Phasing Plan

Missoula County's comprehensive plan for addressing space needs, including logistics, phases, and department relocation details.

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Missoula County Space Needs Phasing Plan

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  1. Missoula County Space Needs Plan Planning Logistics Phasing Plan Schematic Designs Questions

  2. Planning • Missoula County has engaged in planning efforts around space needs for county functions for the last decade. • The opportunity to purchase the admin building was the domino that made the planning come to fruition. • In July, 2010 County project staff, A&E Architects, and department heads met to develop program documents outlining functional requirements (e.g., conference rooms, offices, work stations) and anticipated growth in each department.

  3. Planning • Program documents were finalized and used as the foundation for developing schematic designs for newly renovated space. • County project staff have met weekly with A&E Architects and department personnel since November, 2010 to develop schematic designs that accurately reflect operational and functional requirements for each department.

  4. Planning • The space needs initiative is happening concurrently with a number of other county-wide initiatives (e.g., ECMS, CSA, adding the Health Department to the County network, ongoing renovations at the PHC offices, the FY2012 budget). • Please remember that every department is doing their best to accommodate a great deal of change at a variety of operational levels.

  5. Logistics • Selecting Offices • Furniture • Painting • Moving • Computers/Phones • Files • Scheduling Conference Rooms • Security • Mail Delivery • Information/Equipment Requests

  6. Phasing Plan • Phase 1 – Administration Building • Phase 2 – 1st Floor Annex, East Side 1st Floor Courthouse, Annex Basement, 4th Floor Annex • Phase 3 – 2nd Floor Annex, West Side 1st Floor Courthouse, West Side 2nd Floor Courthouse, Room 374 • Phase 4 – 3rd Floor Annex, 3rd Floor Courthouse • Phase 5 – Final Phase for 4th Floor Annex, Historic Courtroom

  7. Phasing • Phases 2, 3, and 4 are expected to take about 15 months each. • Phase 2 is expected to begin in September, 2011. Jan, 2013 - April, 2014 Phase 3 Sept – Nov, 2015 Phase 5 March - July, 2011 Admin. Bldg Phase 1 May, 2014 - Aug, 2015 Phase 4 Sept, 2011 - Dec, 2012 Phase 2

  8. Phase 1 • Minor renovations to admin building • Administrative functions move from the annex and courthouse to the admin building • Secure warehouse completed at detention center • Records center renovations completed to accommodate records management and public records research area

  9. Computer Training 9-1-1 Server Room File Storage Facilities Break OEM Records Management Phase 1: Basement

  10. Surveyor/ GIS Motor Vehicle/ Treasurer Financial Services Deli Central Stores Sheriff Dist Court Courtroom 1 Human Resources Phase 1: 1st Floor

  11. C&R/ Elections Justice Court Civil BCC Auditor Mediation District Court Courtrooms/Offices Clerk of Court Pro Se Phase 1: 2nd Floor

  12. Sheriff’s Department Justice Court District Court Courtroom DC Offices Room 374 District Court Offices Phase 1: 3rd Floor

  13. Information Services County Attorney’s Office Phase 1: 4th Floor

  14. Computer Training File Storage Break Room Central Stores Large Conference Room Phase 1: Admin - Basement

  15. Surveyor/ GIS Human Resources Telephone Services Facilities Auditor Phase 1: Admin – 1st Floor

  16. Commissioners’ Office Financial Services Information Services Phase 1: Admin – 2nd Floor

  17. Phase 2 • Motor Vehicle/Treasurer temporarily relocated to 2nd floor annex • Commissioners’ public meeting room temporarily relocated to room 374 • 9-1-1/EOC constructed in two sub-phases in annex basement • County Attorney’s expanded offices on 4th floor annex constructed to accommodate relocated staff in phases 3 and 4

  18. 9-1-1 OEM Director Server Room Servers Dispatch Training/ EOC Rooms Dispatchers Conference Mgrs. Storage OEM Mgrs. Lockers Basement after Phase 1 Basement: Phase 2a Basement: Phase 2b

  19. Commissioners’ Public Meeting Room Deli Motor Vehicle/ Treasurer Clerk & Recorder Elections Motor Vehicle Treasurer Deli Courtroom Mediation Pro Se Sheriff Dist Court 1st Floor: After Phase 1 1st Floor: Phase 2 Courtroom 1 Mediation Jury Rooms

  20. Temporary Motor Vehicle/Treasurer C&R/ Elections Justice Court Civil Atty. Temporary Co. Atty Support & Interns Mediation District Court Courtrooms/Offices Clerk of Court 2nd Floor: After Phase 1 2nd Floor: Phase 2 Pro Se 2nd Floor: Phase 2

  21. District Court Offices Sheriff’s Department Justice Court District Court Courtroom Room 374 Temporary BCC Meeting Room 3rd Floor: After Phase 1 3rd Floor: Phase 2

  22. County Attorney Construction & Temporary Offices for Relocated Employees County Attorney’s Office 4th Floor: After Phase 1 4th Floor: Phase 2

  23. Phase 3 • Justice Court Civil temporarily relocated to 2nd floor courthouse • Sheriff’s Office Warrants and Civil temporarily relocated to 4th floor annex • Holding cells temporarily relocated to courthouse basement • District Court courtrooms temporarily located in EOC, Commissioners’ public meeting room, Standing Master hearing room

  24. Temporary Courtroom OEM Director Servers Dispatch Training/ EOC Rooms Dispatchers Conference Storage Mgrs. Lockers Temporary Holding Cells Basement: After Phase 2 Basement: Phase 3

  25. Commissioners’ Public Meeting Room Temporary Courtroom & Commissioners’ Public Meeting Room Deli Clerk & Recorder Elections Motor Vehicle Treasurer Temporary Courtroom Courtroom Mediation Pro Se Sheriff Mediation Jury Rooms Dist Court Pro Se 1st Floor: After Phase 2 Mediation Jury Rooms Courtroom 1 Justice Court Civil 1st Floor: Phase 3

  26. Sheriff’s Department Clerk of Court Justice Court Civil Atty Ofc Mediation District Court Courtrooms/Offices Justice Court Courtrooms & Criminal Functions 2nd Floor: After Phase 2 2nd Floor: Phase 3 Vacant Justice Court Civil Temp 2nd Floor: Phase 2

  27. Vacant Vacant Sheriff’s Department Justice Court District Court Courtroom Dist Court Conf. Dist Court Offices Temporary BCC Meeting Room District Court Courtroom 3rd Floor: After Phase 2 3rd Floor: Phase 3 District Court Offices

  28. Temporary Offices for: District Court Dept. 1 Staff Specialty Court Staff Sheriff’s Civil & Warrants County Attorney’s Office 4th Floor: After Phase 2 4th Floor: Phase 3

  29. Phase 4 • Remaining District Court staff relocated to 4th floor annex • Holding cells remain temporarily relocated to courthouse basement • Two District Court courtrooms remain temporarily located in Commissioners’ public meeting room & Standing Master hearing room • Two District Court courtrooms permanently available on 3rd floor courthouse

  30. OEM Director Servers Dispatch Training/ EOC Rooms Dispatchers Conference Storage Mgrs. Lockers Temporary Courtroom OEM Director Dispatch Training & EOC Conference Storage Temporary Holding Cells Basement: After Phase 3 Basement: Phase 3

  31. Commissioners’ Public Meeting Room Temporary Courtroom & Commissioners’ Public Meeting Room Deli Clerk & Recorder Elections Motor Vehicle Treasurer Temporary Courtroom Mediation Jury Rooms Pro Se 1st Floor: After Phase 3 Mediation Jury Rooms Justice Court Civil 1st Floor: Phase 4

  32. Sheriff’s Department Clerk of Court Justice Court Courtrooms & Criminal Functions 2nd Floor: After Phase 3 2nd Floor: Phase 4 Specialty Court Temp Justice Court Civil Temp 2nd Floor: Phase 2

  33. District Court Offices, Courtrooms, Holding Cells Vacant Vacant Dist Court Conf. District Court Courtroom Dist Court Offices Temporary BCC Meeting Room District Court Courtroom 3rd Floor: After Phase 3 3rd Floor: Phase 4 District Court Offices District Court Offices

  34. Temporary Offices for: District Court Dept. 1 Staff Specialty Court Staff Sheriff’s Civil & Warrants Temporary Offices for: District Court Staff All Departments County Attorney’s Office 4th Floor: After Phase 3 4th Floor: Phase 4

  35. Phase 5 • Expanded County Attorney office space permanently available for County Attorney expansion • Technology and electronic upgrades to historic courtroom

  36. County Attorney’s Office 4th Floor: Phase 5

  37. Schematic Designs • Departments in the administration building: • Commissioners’ Office • Auditor • Human Resources • Facilities Management • Information Services • Telephone Services • Surveyor/GIS • Financial Services • Central Stores

  38. Schematic Designs • Departments in the courthouse and annex: • 911/EOC • Clerk & Recorder/Elections • Motor Vehicle/Treasurer • Sheriff’s Department • Justice Court • District Court • County Attorney

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