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BUTUAN GLOBAL FORUM, INC. (BGForum, Inc.)

BUTUAN GLOBAL FORUM, INC. (BGForum, Inc.). VISION. A community-based civil society organization which will enable Butuanons all over the world to help in the upliftment and betterment of Butuanon communities. Mission.

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BUTUAN GLOBAL FORUM, INC. (BGForum, Inc.)

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  1. BUTUAN GLOBAL FORUM, INC. (BGForum, Inc.)

  2. VISION A community-based civil society organization which will enable Butuanons all over the world to help in the upliftment and betterment of Butuanon communities

  3. Mission • To protect and conserve the environment in Butuan for the enjoyment of its natural resources by present and future generations of Butuanons and their visitors  • To leverage the natural beauty, historical legacy and cultural heritage of Butuan for the sustainable operation of eco-tourism sites and systems as a way of life in Butuanon communities • To provide deserving Butuanons with suitable opportunities for livelihood and enterprise development to improve the quality of their lives.

  4. Butuan Global Forum, Inc. (BGForum, Inc.) ANNUAL GENERAL MEMBERSHIP MEETING 2009 May 19, 2009 Carmen Room, Almont Inland Resort Hotel J. C. Aquino Avenue, Butuan City

  5. BUTUAN GLOBAL FORUM, INC. (BGForum, Inc.)BGForum Business Center, Urios Gym J. C. Aquino Avenue,  Butuan City Telephone No. (6385) 341-9555 * Cell Phone No. +639178192420 NOTICE OF ANNUAL GENERAL MEMBERSHIP MEETING

  6. May 4, 2009   Dear Incorporator-Member, Chapter Member and Committee Member: Please be informed  that pursuant to Article II, Sections 1 and 5 of our By-Laws, the annual general membership meeting of  BUTUAN GLOBAL FORUM, INC. (“BGForum, Inc.”)  will be held on May 19, 2009 (Tuesday) at 2:30 p.m. at the Carmen Room, Almont Inland Resort Hotel, J. C. Aquino Avenue, Butuan City, to take up matters included in the attached Agenda, and such other matters as may properly come before the said meeting.  This membership meeting will be conducted via electronic means with members who cannot be physically present in Butuan. They will be considered to be in attendance through their participation by way of chat session or teleconference call. Those who cannot personally attend or participate electronically at the said membership meeting may accomplish the attached PROXY FORM by indicating the name of the ATTORNEY- IN-FACT therein and submitting the accomplished PROXY FORM by mail, email or delivery to the Corporate Secretary prior to or at the start of the Annual Membership Meeting.  Validation of the proxies will be done before the meeting is called to order for the purpose of determining the presence of a quorum.  Thank you. JORGE B. NAVARRA                                                                     Corporate Secretary

  7. AGENDA 1.    Call to Order         2.    Proof of service or waiver of the required notice of the meeting            3.    Proof of the presence of a quorum         4.    Reading and approval of the minutes of the previous general membership meeting         5.    Taking up any unfinished business from the last membership meeting         6.    Report of the Chairperson or President, or in either one’s absence, his/her  duly-designated corporate officer         7.    Election of the Trustees for the ensuing year         8.    Other matters

  8. Article II. - Meetings of Members Section  1.  Annual Meetings  -  The annual meetings of the members shall be held on May 19 of each year, unless otherwise set by the Board of Trustees who shall also fix the time and place. The annual meetings of the members may be held at any place even outside the place where the principal office of the Foundation is located: provided that proper notice shall be sent to all members indicating the date, time and place of the meeting; provided, further, that the place of the annual meeting shall be located within the Philippines; and provided, finally, that attendance and participation of members may be allowed through electronic means by Internet chat, audio/video connection or teleconference call.

  9. Article II. - Meetings of Members(Continued) Section 3.  Notices  -  Notices of the time and place of annual and special meetings of the members shall be given by personal delivery, or by special or regular mail, or by FAX or by email,  at least two (2) weeks before the date set for such meeting. The notice of every special meeting shall state briefly the purpose or purposes of the meeting. A written waiver of required notice may be filed by a member at the start of any regular or special meeting of the members.  

  10. Article II. - Meetings of Members(Continued) Section 4.  Quorum  -  A quorum for any meeting of the members shall consist of twenty-five percent (25%) of the number of members who are eligible to vote and a simple majority of such quorum may decide any question at the meeting, except those matters where the Corporation Code requires the affirmative vote of a greater proportion.

  11. Article II. - Meetings of Members(Continued) Section 6.  Voting Proxy  -  Each member shall be entitled to one vote, and he/she may vote either in person or by proxy which shall be in writing and filed with the Secretary of the association before the scheduled meeting. A proxy may be used only once, and must be renewed or extended in order to be recognized for validation at the next meeting of the members.  

  12. 1.    Call to Order 2.  Proof of service or waiver of the required notice of the meeting WAIVER AND CONSENT The undersigned member of BUTUAN GLOBAL FORUM, INC. (“BGForum, Inc.) do hereby waive notice of the time, place and purpose of the ANNUAL  GENERAL MEMBERSHIP MEETING to be held at the Carmen Function Room, Almont Inland Resort Hotel, J. C. Aquino Avenue,. Butuan City, or in any alternative venue to be announced, on May 19, 2009 (Tuesday) at 2:30 P.M. or for any adjournments or postponements thereof.           The undersigned further waives all the requirements of the laws of the Philippines, both as to notice and any publication thereof, and consents to the transaction of any and all business as may come before said meeting.                    

  13. AGENDA 3.    Proof of the presence of a quorum 4.    Reading and approval of the minutes of the previous general membership meeting BUTUAN GLOBAL FORUM, INC.    (BGForum, Inc.) MINUTES OF THE ANNUAL GENERAL MEMBERSHIP MEETING  LAST YEAR - MAY 19, 2008  3:00 P.M. TO 6:00 P.M.  AT THE CARMEN ROOM ALMONT INLAND RESORT, BUTUAN CITY ____________ _________ _________ ____

  14. AGENDA 3. Proof of the presence of a quorum Physical count of voting members present b. Validation of proxies

  15. MINUTES OF THE 2008 ANNUAL GENERAL MEMBERSHIP MEETING 1.  In the absence of the Chairperson and the President, the next highest ranking officer present, Secretary Jody B. Navarra, was designated Presiding Officer. The meeting was called to order at 4:10 P.M.  2.  It was moved and seconded that the requirement of prior notice of the meeting be formally waived by those present. The motion was unanimously approved with no objections. 3.  A quorum for the membership meeting was declared with the physical presence and attendance by proxy of a majority of the members, way above the 25% requirement of our By-Laws. 

  16. MINUTES OF THE 2008 ANNUAL GENERAL MEMBERSHIP MEETING(Continued) 4. Upon motion duly made and seconded, the reading of the minutes of the previous membership was dispensed with. It was, however, noted that the minutes of the 2007 annual general membership meeting had already been approved and ratified in subsequent membership meetings prior to the 2008 annual general membership meeting. 5. The management report to be rendered by the Chairperson or the President was submitted by incorporating the chapter and committee reports, as follows:  Chapter Reports      a.  Butuan Chapter postponed its election of officers for 2008-2009 which could not be scheduled in the absence of the Liaison Trustee for Butuan, JojoSorrera-Ty.      b.  Metro Manila Chapter will submit its chapter report at the next meeting although the Board receives monthly reports.

  17. MINUTES OF THE 2008 ANNUAL GENERAL MEMBERSHIP MEETING(Continued) Committee Reports     a.  Eco-tourism Committee - R. J. Villanueva reported on the committee’s participation in the Department of Tourism (DOT) GREET program to develop and assist tourism entrepreneurs at the grass roots level. This collaboration with DOT resulted in the operationalization of “kayak” and snorkeling businesses in Masao-Lumbocan and Vinapor, respectively.     b.  Enterprise Development Committee - Toto A. Guillen reported on the various programs and projects sponsored and co-sponsored by the committee, specifically the seminars on “Family Financial Planning”, “Management of Family-Run Business”, and “Estate Planning”. The BGForum Business Center has continued the “Computer Literacy” program,with over 100 graduates thus far and increasing by the month.

  18. MINUTES OF THE 2008 ANNUAL GENERAL MEMBERSHIP MEETING(Continued) c.  Education Committee - Fr. John C. U. Young reported on the continuing efforts of the committee to develop modules for the education of Butuan’s citizens, particularly the youth, in inculcating core values of civic spirit and promoting practices in environmental protection, heritage conservation, tourist-friendly community systems, and financial literacy/early discipline. These educational modules will be taught in schools and later adapted for application at the village levels. d.  Heritage Committee – Greg P. Hontiveros reported on the committee’s intensified pursuit of the early resolution of the “First Mass” issue and the focused campaign for the timely repairs of the Balanghai Shrine. The Metro Manila Chapter had withdrawn from its involvement in the beautification of the Butuan Museum grounds, upon advice of the Heritage Committee on the legal problems that may affect the project. e.  Environment Committee – Jurgenne H. Primavera reported on the conduct of seminars for students. She suggested by email that the committee be re-organized to give a primordial role to Butuan-based officers and members. 

  19. MINUTES OF THE 2008 ANNUAL GENERAL MEMBERSHIP MEETING(Continued) 6.   After the management report was approved by the body, the Nomination and Election Committee chaired by Tony M. Montalban presided over the election of trustees. Following the process of nomination, the following were elected as members of the Board of Trustees for the ensuing year or until their successors will have been elected and duly-qualified: Laurice Guillen-FeleoJurgetteAlviola-Honculada Cora Tan-MangondayaJurgenneHonculada-Primavera JojoSorrera-Ty Toto A. Guillen                             Greg P.  Hontiveros Jimmy F. ItaoJijil A. Jimenez Jody B. Navarra                               R. J.Villanueva

  20. MINUTES OF THE 2008 ANNUAL GENERAL MEMBERSHIP MEETING(Continued) 7.   Upon their election, the trustees present, having established a quorum (6 board members present), proceeded with the organizational board meeting and elected the following officers to serve for the current 2008-2009 term: Laurice Guillen-Feleo    -    Chairperson Jijil A. Jimenez    -    President Jody B. Navarra    -    Secretary JojoSorrera-Ty    -    Treasurer

  21. MINUTES OF THE 2008 ANNUAL GENERAL MEMBERSHIP MEETING(Continued) 8.   The following program committees were constituted with their respective chairpersons and co-chairs: ENVIRONMENT COMMITTEE  -    JurgenneHonculada-Primavera Chairperson ECO-TOURISM COMMITTEE     -    R. J. Villanueva Chairperson HERITAGE COMMITTEE - Greg P. Hontiveros Chairperson   Tony F. Cabrera, Co-Chair EDUCATION COMMITTEE        -     Fr. John C. U. Young Chairperson JurgetteAlviola-Honculada Co-Chair ENTERPRISE DEVELOPMENT   -    Toto A. Guillen                        COMMITTEE Chairperson

  22. MINUTES OF THE 2008ANNUAL GENERAL MEMBERSHIP MEETING(Continued) The chairpersons of BGForum’s standing committees were re-appointed for another term: FINANCE COMMITTEE        -   JojoSorrera-Ty Chairperson AUDIT COMMITTEE            -  Danny A. Duncano Chairperson MEMBERSHIP COMMITTEE -   Jody B. Navarra Chairperson                                                 Jimmy F. Itao for Metro Manila JojoSorrera-Ty for Butuan

  23. MINUTES OF THE 2008 ANNUAL GENERAL MEMBERSHIP MEETING(Continued) The Committee Chairpersons were  fully-authorized to organize their committees, designate or add Co-Chairs, and in their capacity as COOs of their mini-NGOs, operate their respective organizations with full autonomy and in coordination with BGForum committees/chapters, provided the committee's general work programs are first approved by the Board of Trustees.   

  24. MINUTES OF THE 2008 ANNUAL GENERAL MEMBERSHIP MEETING(Continued) 9.   The general membership meeting and the organizational board meeting for the year 2008 were adjourned at 6:15 P.M.

  25. AGENDA 5.    Taking up any unfinished business from the last membership meeting 6.    Report of the Chairperson or President, or in either one’s absence, his/her  duly-designated corporate officer CHAPTER REPORTS A. METRO MANILA CHAPTER B. BUTUAN CHAPTER

  26. Please refer to printed hand-outs: 1. Metro Manila Chapter President’s Annual Report at the Chapter’s General Membership Meeting last April 18, 2009. 2. Metro Manila Chapter President’s Farewell Speech at the same Chapter Membership Meeting.

  27. AGENDA COMMITTEE REPORTS A. HERITAGE COMMITTEE B. ENVIRONMENT COMMITTEE C. ECO-TOURISM COMMITTEE D. ENTERPRISE DEVELOPMENT COMMITTEE E. EDUCATION COMMITTEE

  28. AGENDA 1.    Call to Order 2.    Proof of service or waiver of the required notice of the meeting 3.    Proof of the presence of a quorum 4.    Reading and approval of the minutes of the previous general membership meeting 5.    Taking up any unfinished business from the last membership meeting 6.    Report of the Chairperson or President, or in either one’s absence, his/her  duly-designated corporate officer 7.  Election of the Trustees for the ensuing year

  29. NOMINATION & ELECTION COMMITTEE(NOMELEC)Dr. ANTONIO M. MONTALBAN, M.D.   -  Chairperson

  30. Article III - Board of Trustees Section 1.  Board Role and Composition -    The Board of Trustees shall be responsible for overall policy and direction of the association, and may delegate responsibility for day-to-day operations to the association’s Chairperson or President, and assign particular areas of continuing concerns to specific committees.  The Board of Trustees shall decide and act as a collegial body, and individual trustees shall have no authority to decide and act on matters that require Board approval.

  31. Article III. - Board of Trustees (Continued) Section 2. Qualifications of Trustees and Disqualifications -  The trustees to be elected must be of legal age and members in good standing of the association. No member convicted by final judgment of a criminal offense punishable by imprisonment for a period exceeding six (6) years, or a violation of the Corporation Code of the Philippines committed within five (5) years prior to the date of his/her election or appointment, shall qualify as a trustee or officer.

  32. Article III. - Board of Trustees (Continued) Section 3. Term of Office of Trustees –     All Board members shall serve one-year terms, and may be eligible for re-election.  However, no trustee can be re-elected by the voting members to serve for more than six (6) consecutive terms. 

  33. Article III. - Board of Trustees (Continued) Section 4.    Election of Trustees - The Nomination & Election Committee appointed by the members during a regular or special membership meeting shall be responsible for the conduct of honest, orderly and peaceful elections for members of the Board of Trustees; for the promulgation of nomination and elections rules and regulations to be approved by the Board; and for the strict compliance with the following mandates:

  34. Article III. - Board of TrusteesSection 4.    Election of Trustees -(Continued) a.   Nominating a slate of members who are eligible to stand as candidates for election to the Board -     The nominees shall be presented during the circulation of notices for the membership meeting during which the elections are to be held.   b.   Validating voters’ eligibility and recognizing proxies presented by the Secretary at the meeting where elections are to be held -    All members, not otherwise disqualified, will be eligible to vote for   nominees for board members, regardless of the voters’ place of residence.  The election will be conducted by way of written ballots which may be submitted in person, by proxy or thru mail, FAX or email in accordance with the election procedures established by Nomination & Election Committee and approved by the Board of Trustees.   c.   Canvassing the ballots and and proclaiming the duly-elected board members -  The ballots cast will be counted and canvassed immediately after the close of voting. The nominees receiving the largest number of votes in the election shall be elected to the full term as board members.   

  35. Article IV. - Officers Section 1.Corporate Officers -  The corporate officers of the association shall be the Chairperson of the Board, President, Corporate Secretary and Treasurer. They shall be elected by the Board of Trustees from among themselves. The Board may combine compatible offices in a single person. Additional corporate officer positions may be created by the Board.    Section 2.  Term of Office of Corporate Officers  - All officers of the association shall hold office for one year , or until their successors are duly elected and qualified. 

  36. 2008-2009 BOARD OF TRUSTEES Laurice Guillen-Feleo -  Chairperson Angelo A. Jimenez  -  PresidentJorge B. Navarra  - Secretary  Josefe Sorrera-Ty  - TreasurerWinston A. Guillen Jurgenne Honculada-PrimaveraJurgette Alviola-Honculada Gregorio P. Hontiveros Gamaliel F. Itao Corazon Tan-MangondayaRenato Jose C. Villanueva

  37. EXECUTIVE COMMITTEE LAURICE A. GUILLEN    Chairperson ATTY. JIJIL A. JIMENEZ President JODY B. NAVARRA   Secretary  ATTY. JOJO SORRERA-TY, C.P.A. - Treasurer TOTO A. GUILLEN (First Half of Term) GREG P. HONTIVEROS (Second Half)

  38. BGForum  METRO MANILA CHAPTER 2009-2010 EXECUTIVE COUNCIL MEMBERS: (Chapter Board of Directors) CORAZON TAN-MANGONDAYA   -   Chapter President RUBY NATIVIDAD CALO-FORTUN  -  Vice President  NOEMI PINO-RIVERA -  Chapter Secretary HAZEL ROSALES DYSANGCO -  Assistant Secretary JOAN FABIO-SAKAI -  Chapter Treasurer EDGAR BERNALES SERRANO – Chapter Auditor    KATHLEEN D. DORICO - Public Relations Officer JOAN FABIO-SAKAI  -  Auditor  ESTRELLA ROSALES-DYSANGCO - Ways and Means   Committee Chair METRO MANILA CHAPTER HAS 152 REGISTERED MEMBERS  (2009 Chapter Elections held on April 18, 2009)

  39. BGForum BUTUAN CHAPTER EXECUTIVE COUNCIL MEMBERS (Board of Directors) WINSTON A. GUILLEN  -  Chapter President DR. RJ VILLANUEVA, M.D.  -  Chapter Secretary ENGR. EDGAR PADILLA  -  Chapter Treasurer BUTUAN CHAPTER HAD 25 CHARTER MEMBERS  DURING ITS INCEPTION (NO ELECTIONS HELD SINCE THE CHAPTER’S ORGANIZATION IN MAY, 2006)

  40. ENVIRONMENT COMMITTEE ATTY. VINCENT C. FORTUN, B.S. Forestry – Chairman DR. JURGENNE HONCULADA-PRIMAVERA, Ph.D.   -  Co-Chairperson FORESTER BENJIE T. LASAM - Vice Chairman Members REV. FR. ELY O. AYATON DR. PATRICIA ROSALES-BAUMSTARK, Ph.D. ENGR. FRANKLIN G. CALO JUN M. GALERO ENGR. EGO MALLONGA JESUS B. NAVARRA VINCENT F. PIENCENAVES RUTH ALVIOLA-POSADAS ENGR. EDDIE T. SANCHEZ

  41. ECO-TOURISM COMMITTEE DR. RENATO JOSE C. VILLANUEVA, M.D.  -  Chairperson Members MARK C. ALDEA DR. FERDINAND M. AMANTE, JR., M.D. MARY JEAN A. CAMARIN LEO P. GERONA REBECCA J. GONZAGA ATTY. GLOCELITO JAYMA CATHY MENDIOLA ROQUESA S. PALMES JERICHO QUINONES LETTY DE LA CRUZ-TAN SAMUEL B. TIOAQUEN DEPARTMENT OF TOURISM - CARAGA REGIONAL OFFICE RED CROSS - BUTUAN CHAPTER

  42. ENTERPRISE DEVELOPMENT COMMITTEE TOTO A. GUILLEN  -  Chairperson Members ENGR. JERRY ALFANTE CHERYL P. CAMACHO DR. TERESITA G. CAMACHO, D.B.A. NANCY LAPUT CARIN ENGR. LEONCIO T. CUBILLAS, JR. MAY MONTALBAN-ESTACIO        AGNES GOGO REV. FR. LEONARDO GUIRITAN DR. ARNOLD F. ITAO, Ph.D. JOVENAL F. LAZAGA LISBETH C. LLORENTE MA. CORAZON TAN-MANGONDAYA ENGR. ROLAND MIRANDE ENGR. EDGAR T. PADILLA BRIX S. PAGARAN GRACE LAO PLAZA  ANJI BAJARO-RESURRECCION  

  43. HERITAGE COMMITTEE GREG P. HONTIVEROS  -  Chairperson ENGR. TONY F. CABRERA  -  Co-Chair Members REV. FR. ELY O. AYATON ROCKY S. FLORES, C.P.A. MONA N. GUZMAN, C.P.A. ATTY. JEHOVENN A. HONCULADA OWEN S. JAEN AGING ELUMBA-MARQUEZ JEAN FLORES-NAVARRA THERSY MONTALBAN-RODRIGUEZ COLLEEN TORRALBA

  44. EDUCATION COMMITTEE REV. FR. JOHN CHRISTIAN U. YOUNG  -  Chairperson JURGETTE ALVIOLA-HONCULADA   -  Co-Chair Members LYNDON T. BUQUE ALMA A. ELEAZAR CHERYL P. CAMACHO DR. ARNOLD F. ITAO. Ph.D. MYRNA ALBERCA-OLSEN DR. MA. LOURDES BERNADETTE V. SANCHEZ, Ph.D. MA. ELISA ROSARIO O. VELOSO 

  45. FINANCE COMMITTEE ATTY. JOJO SORRERA-TY, C.P.A.-  Chairperson ENGR. JIMMY F. ITAO   -  Co-Chair  MEMBERSHIP COMMITTEE JODY B. NAVARRA  -  Chairperson ENGR. JIMMY F. ITAO  -  Liaison Trustee for Metro Manila ATTY. JOJO SORRERA-TY, C.P.A.  -  Liaison Trustee for Butuan/Agusan NOMINATION & ELECTION COMMITTEE (NOMELEC) Dr. ANTONIO M. MONTALBAN, M.D .  -  Chairperson

  46. AUDIT COMMITTEE DANNY A. DUNCANO, C.P.A.   -  Chairperson Members ARNEL JUDE VILLANUEVA, C.P.A. RODOLFO MAQUILING, C.P.A.

  47. QUALIFIED FOR NOMINATION (Incorporators, Chapter Officers and Committee Officers) TET V. ARRIOLA TONY F. CABRERA DANNY A. DUNCANO KATHLEEN D. DORICO ESTRELLA ROSALES-DYSANGCO HAZEL ROSALES-DYSANGCO LAURICE GUILLEN-FELEO RUBY NATIVIDAD C. FORTUN  VINCENT C. FORTUN WINSTON A. GUILLEN JURGETTE ALVIOLA-HONCULADA GREGORIO P. HONTIVEROS GAMALIEL F. ITAO  ANGELO A. JIMENEZ BENJIE T. LASAM ANTONIO M. MONTALBAN JEAN FLORES-NAVARRA JORGE B. NAVARRA EDGAR T. PADILLA JURGENNEE HONCULADA-PRIMAVERA NOEMI PINO-RIVERA JOAN FABIO-SAKAI EDGAR B. SERRANO JOSEFE SORRERA-TY RENATO JOSE C. VILLANUEVA FR. JOHN C. U. YOUNG • (IN ALPHABETICAL ORDER BASED ON LAST NAME)

  48. Election of Officers Acceptance Speech and Turn-Over ADJOURNMENT

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