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Personal Emergency Egress Plans - PEEPS

Personal Emergency Egress Plans - PEEPS. Clive Parkinson Director of Health, Safety & Environment. Health and Safety at Work Act. HSWA requires employers to provide: Safe means of access; Safe means of egress; This will include safe means of egress in the event of an emergency.

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Personal Emergency Egress Plans - PEEPS

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  1. Personal Emergency Egress Plans - PEEPS Clive Parkinson Director of Health, Safety & Environment

  2. Health and Safety at Work Act • HSWA requires employers to provide: • Safe means of access; • Safe means of egress; • This will include safe means of egress in the event of an emergency.

  3. Health and Safety at Work Act • Primary legislation (criminal law) • The Act is “absolute” . There is no “opt out” clause – compliance is not a matter of choice and MUST always be achieved in some form or other • However, the defence of “reasonably practicable” applies • Determined by cost / benefit analysis

  4. DDA • Secondary legislation (civil law) • Requirement on duty holders to make “reasonable adjustments” to prevent discrimination • “Reasonable adjustments” determined by cost benefit analysis • Where “reasonable adjustments” are ruled out by cost benefit analysis, claims against discrimination may be defended

  5. Emergency Egress Principles • Historically, emergency procedures have usually been generic • “On hearing the alarm, leave by the nearest available exit” • We need,then, to consider the capabilities of individuals • Risk Assessment or PEEP

  6. PEEPS – Who Needs Them? • Anyone who could have a problem escaping in an emergency • Temporarily impaired • Pregnancy, injuries (e.g. broken leg) • Permanently impaired • hearing, sight, ambulatory, cognitive • Others (children)

  7. PEEPS – Who Needs Them? • Before we can start we need a mechanism for identifying persons “at risk” • Staff • Students • Scheduled and unscheduled visitors • Contractors

  8. PEEP – Identifying Needs • Staff • Pre-employment questionnaire • Diversity “data base” • Management referral • Students • Admissions forms • Personal tutors

  9. PEEP – Identifying Needs • Scheduled Visitors / Contractors • Enquiries should be made by person they are visiting / working for • Unscheduled visitors • Generic fire & emergency procedures will apply – this may, in the short-term, mean exclusion from defined areas due to lack of escape

  10. PEEP – The Responsibilities • PEEP’s are no different to any other form of Risk Assessment • Staff / Students • School / Unit responsible for undertaking the PEEP (Dean / SAM / Line Manager) • Visitors / Contractors • Person being visited / worked for • Unit in control of area

  11. PEEP – When Do We Do it? • Existing Staff and Students • As soon as impaired ability to evacuate is “declared” or there are “reasonable grounds to suspect an impairment” then duties will exist under HSWA • New staff and students, visitors and contractors • New staff and students - preferably prior to taking up post or starting studies at the University or, alternatively, as soon as possible after arriving

  12. PEEP – How Do We Do it? • “Rehearsal” • Proforma – PEEP1 • Actively involve the impaired person • Identify and physically explore the escape routes available and confirm that these are usable • Identify possible escape strategies that do not require escape from the building • Identify any hazards that will prevent or restrict escape

  13. PEEP – How Do We Do it? • Consider all areas that you reasonably expect the assessed person to use • Cluster rooms • WC’s • Meeting Rooms • Offices • GTS • Residences • What times? 24 hours a day?

  14. PEEP – How Do We Do it? • Where necessary identify control measures that may be required to facilitate access • Relocate the activity • Structural changes or local repairs • Signs, adaptive technologies • Provision of refuges • Training – including for the assessed person • Record the significant findings (PEEP2)

  15. PEEP – What Next? • If changes required, the assessor will need to advise “landlord” (PEEP3), and: • monitor progress to ensure that the changes have been made • Keep assessed person up to date with progress • Ensure that once adjustments have been made that these have met the actual requirements of the PEEP

  16. PEEP – Continuous Improvement • Monitor the assessment • Make sure the PEEP remains relevant • Get feedback following alarm actuations and drills to gauge how successful our arrangements are • Review the assessment at least annually. This may be more frequent if the impairment condition changes.

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