T he CLAST after CLAST

1. The CLAST after CLAST February 4, 2010 Dr. Winnie Cooke AT Assistant Director for Testing University of Florida

2. The ITA’s Responsibilities • Notify students about the CLAS Requirement • Inform students of CLAST scores and alternative methods/waivers to meet requirements • Evaluate students’ eligibility for alternatives/waivers • Coordinate duplicate CLAST score requests • Initiate requests for Gatorlink accounts for non-ITA staff

3. ITA Resources • CLAST Historical Database Web Site • CLAST Historical Database Guide • DOE Contractor (UF) • Kimbley Standifer/Winnie Cooke • DOE Postsecondary Assessment Office • Danielle Boudreaux

4. Accessing the CLAST Database • Before you begin, you must have • UF ID • Gatorlink ID • Gatorlink password assigned by UF and must be changed within 7 days

5. Accessing the CLAST Database • Before you begin, you must have • UF ID assigned number (e.g., 1208 2344) • Gatorlink ID your name.college initials (e.g., jsmith.ucf) • Gatorlink password assigned by UF and must be changed within 7 days

6. To Get a Gatorlink Account • Provide the following to the UF-AT CLAST Coordinator (standik@ufl.edu): • user’s full name • position title • phone number • e-mail address • date of birth • Allow 10-12 business days for processing

7. Security Steps to CLAST Scores • Download and Install the UFL-VPN software: http://net-services.ufl.edu/provided_services/vpn/ • Click on the “Software” link. • Enter your Gatorlink ID and Password. • Download the appropriate software for your operating system and install.

8. Security Steps to CLAST Scores 5. Once the VPN is installed, it will be added to your list of program files. 6. Navigate over to the Gatorlink VPN Client to select it.

9. Security Steps to CLAST Scores (XP) 7. Windows XP will show the status of your connection in a small box. Click connect. 8. After clicking connect, you will be required to enter your Username and password. • gatorlink@ufl.edu/clast ex: wcooke@ufl.edu/clast • Note: you are using your assigned gatorlink id PLUS ‘@ufl.edu/clast’

10. Security Steps to CLAST Scores (Vista) • VISTA users will see a different screen option. The VPN may not show up under the Program Files. Icons will appear in the lower right corner of the screen. • Click the one which looks similar to a monitor.

11. Security Steps to CLAST Scores (Vista) • Highlight Gatorlink VPN and click Connect. NOTE: the screen is very different from Windows XP

12. Security Steps to CLAST Scores (VISTA) • UNCHECK: Save the Username and Password” option. A saved password makes it difficult to trouble shoot issues. • Click to add text and enter your USERNAME and PASSWORD. • Note: you are using your assigned Gatorlink ID PLUS ‘@ufl.edu/clast’. gatorlink@ufl.edu/clast ex: wcooke@ufl.edu/clast

13. Connecting to the Historical Database • Open your Web browser (after connecting to the UFL-VPN). • Enter https://clastreg.at. ufl.edu/history. (Add this address to your Favorites?) • Enter your Gatorlink ID and Password. Note: Do not add ‘@ufl.edu/clast’ this time!

14. Searching the Database • To display a student’s score: • Click on the “Student Score” link. • Last & first name are required if no CLAST ID is entered. • You may use wildcard “%” in non-numerical fields as needed.

15. Searching the Database Success!

16. Task Completed • Be sure to logout of the CLAST Historical Database • And disconnect from the VPN. (Your movement to other sites may be limited until you disconnect.)

17. Questions about the Database? • Specific questions from ITAs can be addressed to Kimbley Standifer, Academic Technology, at (352) 392-0371 ext. 245 • E-mail standik@ufl.edu

18. CLAST Historical Database Guide • Contains a short history of the CLAST • Outlines responsibilities for the Department, UF-AT, and ITAs • Contains all CLAST forms • Provides directions for downloading, installing and using UFL-VPN Software to access CLAST scores

19. Other Questions? • FACTA-L? • Specific questions from ITAs can be addressed to Kimbley Standifer, Academic Technology, at (352) 392-0371 ext. 245 • E-mail standik@ufl.edu