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Dealer Pre-Qualification Information Session

Dealer Pre-Qualification Information Session. WELCOME!. Dealer Pre-Qualification Information Session. Vehicle Purchasing Process. MiDEAL = Michigan Delivering Extended Agreements Locally Voluntary program that allows local units of government to buy off of State contracts.

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Dealer Pre-Qualification Information Session

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  1. Dealer Pre-Qualification Information Session

  2. WELCOME! Dealer Pre-Qualification Information Session

  3. Vehicle Purchasing Process

  4. MiDEAL =Michigan Delivering ExtendedAgreements Locally Voluntary program that allows local units of government to buy off of State contracts MiDEAL Program www.michigan.gov/mideal • Townships • Cities & Villages • Counties • Road Commissions • Non-profit Hospitals • Colleges • Universities • School Districts • Typical contract = 1 vendor + 1 customer • MiDEAL contract = 1 vendor + 800 customers

  5. Background - State Vehicle Contracts

  6. Vehicle Purchasing Process

  7. Previous – • 3 year contracts • A lot of paperwork • Not flexible New – • Pre-qualify dealers • Quarterly bidding • Pricing for 1 model year (with option to “roll-over”) • Flexible to add new models • Delivery fee of $2.00 per mile (No free delivery) Vehicle Purchasing Process

  8. Timeline May 14th: • Pre-Qualification RFP released on Bid4Michigan.com • Interested dealers must read the document thoroughly May 14 - 24th: Question and Answer Period • Submit questions via e-mail ONLY to Laura Gyorkos at gyorkosL@michigan.gov • Phone calls not accepted Dealer Pre-Qualification Process

  9. Timeline On or before June 1st • The State will post Questions and Answers on Bid4Michigan.com June 1st– 7th • Check Bid4Michigan.com for answers to questions received during Q & A period • Dealers to complete RFP response • Allow days for mail/courier response (Due on June 10th) Dealer Pre-Qualification Process

  10. Timeline On or before JUNE 10th at 3:00 p.m. • SUBMIT HARDCOPY RESPONSE ON TIME! (To the appropriate address) • $1,000 cashier’s check is required • Use checklist • Follow Instructions on Bid4Michigan.com for registration • Allow ample time for mail and/or courier • LATE RESPONSES ARE NOT ACCEPTED!! Dealer Pre-Qualification Process

  11. Timeline June 10th – July 12th State Evaluation Process: • Dealers evaluated on a Pass/Fail basis • Maximum of 10 dealers per manufacturer • Dealers agree to the terms and conditions July 12th - 23rd • Notice to dealers of pre-qualification status • Pre-Qualified dealers receive contract for signature August 4th: • Contracts are executed with Pre-Qualified dealers Dealer Pre-Qualification Process

  12. Prior to Sept 1st: Microsoft Office Suite for Excel Access to scanner Ability to Scan and save documents Technology Requirements

  13. Quarterly Bid Schedule (Price only)

  14. Timeline Sept 1st: Pricing bid released on Bid4Michigan.com Download and save blank pricing spreadsheet Sept 1st – 22nd: Review Specification Book for options Enter in pricing in electronic format (using Excel) Enter in discount for options on spreadsheet Complete and scan truck questionnaire forms Scan vehicle order confirmation sheets Quarterly Bids

  15. Timeline On or before Sept 22ndat 3:00 p.m. SUBMIT YOUR PRICING BIDS! Refer to electronic submittal instructions on Bid4Michigan Allow time to navigate on Bid4Michigan.com! Bid4Michigan.com will not accept late bids! Submit completed pricing Excel spreadsheet Submit scanned truck questionnaire forms Submit scanned vehicle order confirmation sheets Quarterly Bids

  16. Timeline Sept 22nd – 30th State Evaluation Process: Combination of meeting specifications and lowest price of the vehicle Options will be based on dealer invoice from Kelley Blue Book (Consistent with current contracts) Delivery fee will not be evaluated – maximum of $2.00 per mile for Mideal members The State reserves the right to award by region if deemed in the best interest of the State Quarterly Bids

  17. Timeline Oct 1st: Publish pricing schedule (excel spreadsheet) with awarded dealers. Quarterly pricing is a change notice to dealer’s contract. Pricing is valid for one model year with option to “roll-over” for additional model years. Model year is defined as the current model year at the time of the bid release. Dealers are obligated to provide the vehicle at the bid price as long as that model year is produced. Quarterly Bids

  18. The question and answer period is from: May 14 -24, 2010. You can submit your questions in writing to: Laura Gyorkos: gyorkosL@michigan.gov Questions

  19. Register Online: (This is new for everyone – even dealers with current contracts) By May 14th www.Bid4Michigan.com • Optional fee for e-mail notifications or check website yourself for free • THIS IS WHERE ALL BID INFORMATION WILL BE POSTED!! • No longer using any other website to post bid solicitations • Posting of Request for Proposal (RFP) for Pre-qualification --Questionnaire for Dealers • Posting of Request for Quote (RFQ) for quarterly vehicle pricing bids • Use instructional hand-out for reference after today’s session • Keep records of passwords for future access • Helpdesk available (800) 677-1997 The Request for Proposal (RFP) for Pre-Qualification will be released on Bid4Michigan.com on Friday, May 14th Preparation Steps

  20. By July 1st: Register as a vendor with the State of MI (Dealers with current contracts don’t need to worry about this step) www.michigan.gov/BuyMichiganFirst -Click on “Vendor Information” on left side of screen -Registration required in order to receive payment -All dealers must be EFT compliant -2 Week process -Keep records of passwords for future access -Help Desk Available (888) 734-9749 Preparation Steps

  21. Register as a Vendor

  22. Dealer Pre-Qualification Process • Current contracts expiring 9/30/10 • Pre-qualification cycle only every 5-7 years • Pre-qualification responses will be submitted hardcopy • Quarterly Pricing Bids • Available only for Pre-qualified dealers • Electronic response (Excel) submitted via Bid4Michigan.com • Pricing good for one model year with option to “roll-over” • Delivery fee is capped at $2.00 per mile • Register On-line • http://www.michigan.gov/buymichiganfirst • www.Bid4Michigan.com Vehicle Program Summary

  23. Dealer Checklist

  24. Dealer Checklist

  25. THANK YOU!

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