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Better Communication Through the Right Technology

Discover the power of Dropbox, Hangouts, and SignUp Genius in enhancing communication and collaboration. Dropbox enables seamless file sharing and management with shared folders, ensuring everyone always has access to the most current documents. Hangouts allows for real-time communication through text, audio, and video, perfect for team meetings and planning sessions. SignUp Genius simplifies the organization by allowing members to sign up for events at their convenience, with automated reminders for better participation. Explore these tools to boost your group interaction and efficiency.

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Better Communication Through the Right Technology

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  1. Better Communication Through the Right Technology Jan Goldstein Michelle Simpson

  2. What is Dropbox? • Dropbox shared folders let you collaborate on a set of files. • When someone joins a shared folder, the folder appears inside their Dropbox, and syncs to their computers automatically.

  3. Dropbox • Dropbox has space to save files and pictures • Owner - The person who saves the file in Dropbox • The Owner can keep the file private but read the file on any computer, tablet or smart phone • The Owner can share the file with specific people and they can read the file anywhere

  4. Advantages • There is only one file • Therefore it is always the most recent or accurate file • The file can only be seen by people the owner wants to share with • The owner can share different files with different groups or people • The file can be accessed anywhere

  5. Access • Dropbox.com • Save on Dropbox like on your computer. • Save individual files, photos or folders • Upload anything saved on any computer • Access from anything that can get the internet: computer, tablet, phone, etc.

  6. Why Use Dropbox for WRJ? • Anything you want members to be able to look at any time • Agendas, minutes, balance sheets, other paperwork • Historical documents • Logos, pictures • Menus (Seder example)

  7. Why NOT use Dropbox ? • Limited space • People not comfortable with computers • Documents that should not be seen by the whole group • Keep a separate folder with different access

  8. Overview of Social Media • Almost everyone is using some form of social media. So should our Sisterhoods. • Stay connected • Build community • Encourage and Promote

  9. Continue • LinkedIn – My skills include donut eating • Pinterest– Here’s a donut recipe • Lastfm – Now listening to “donuts” • Google+ - I’m a google employee who eats donuts • Klout – I am so influential when it comes to donuts

  10. Types of Social Media • Twitter – I’m eating a donut • Facebook – I like donuts • Foursquare – This is where I eat donuts • Instagram – Here’s a vintage photo of my donut • YouTube – Hear and watch me eating my donut

  11. Google Hangouts Michelle Simpson

  12. What is Hangouts • Free • Communication means • Links Computers, Androids and Apple products • Allows text, audio and video sharing • Up to 10 connections in one session - Hangout

  13. Why use Hangouts • Committee meetings • Planning meetings • Engaging someone who cannot travel to you • Unforeseen – weather • Quick check point • Share an idea or preview something

  14. What Do You Need • Computer/tablet • Webcam • Microphone • Free Gmail+ account • Smartphone • Free App (Apple or Android)

  15. How to Hangout Great site for step by step instructions and features • Create a Hangout • Chat – share pictures • Host a “Party” – get together/meeting • Broadcast “Party” – share • Hangouts on the Go – mobile apps http://www.wikihow.com/Use-Google%2B-Hangouts

  16. How to get to Hangouts • Computer/tablet

  17. SignUp Genius Michelle Simpson

  18. What is SignUp Genius • Free • Saves Time for Group Organizers! • EASY: Set it up and let your members sign up at their convenience • FLEXIBLE: Sign up creators can also sign people up themselves • EFFICIENT: Store an address book of your group for future sign ups • POWERFUL: Export your sign up data to a spreadsheet for use offline • SMART: Automated email reminders make sure no one forgets • HELPFUL: Send emails to those who signed up or those who didn't

  19. What is SignUp Genius • Saves Time for Group Organizers! • SIMPLE: See who has signed up so far and what's available • CONVENIENT: Sign up 24-7 at your convenience from home • INTEGRATED: Add responsibilities to your computer calendar or phone • FLEXIBLE: Add/edit/swap your responsibility easily if plans change • SMART: Get email or text reminders or view your personal calendar • SOCIAL: Easily share your involvement on Facebook or Pinterest

  20. When to use SignUp Genius • Meetings/Dinners/Go See It • Fundraiser • Wish list • Service Project/Event

  21. What Do you Need • Computer/tablet • Smartphone • Free App (Apple or Android)

  22. How to use SignUp Genius • Build a custom sign up (5-20 min) • Invite your group • People sign up online • Reminder emails sent http://www.signupgenius.com/videos

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