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Attendance Training

Attendance Training. Teachers and Support Staff 8-7-09. THANK YOU. Thank You so much for your desire to help make CHS a success. Without the combined efforts of everyone it would not be possible. We are a team working together to help run a very important step in a students life.

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Attendance Training

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  1. Attendance Training Teachers and Support Staff 8-7-09

  2. THANK YOU • Thank You so much for your desire to help make CHS a success. Without the combined efforts of everyone it would not be possible. We are a team working together to help run a very important step in a students life. • This manual is a guide line to help us perform our jobs in the most professional way possible.

  3. Attendance Staff Positions • Attendance Administrator • Attendance Secretary • Attendance Secretary- Trunency • Attendance Secretary- Data Entry • Parent Volunteers

  4. Communication • Adium • Required list of personnel • Alert attendance office if not in your room.

  5. E-mail • Relay information to attendance relating to students failure to attend school. • Inform one another of any information regarding students to help teachers and support staff help each student perform the best they can at CHS.

  6. Hall PassREQUIRED • Clip Board • Data Sheet filled in Limit Student dismissal from class

  7. Intercom • Dismissal from class • Will Call into room with the intercom • NO calls into rooms during testing times. • NO release of students until end of the period during testing times. • Auto dialer message to call home to alert parents of testing times and guidelines. • Exception -In an emergency Will use Adium to contact teacher for dismissal of student. • Watch for students using cell phones to alert parents they are finished with the exam.

  8. White Button • White button in classroom • Push this button in an emergency • Contact is the main office

  9. Admission Slips • Yellow slip • Admits Student to class • Return to the attendance office • Used when student is late to school • Late to class

  10. Check out Pass • Students wishing to sign out early • Present a note from guardian to the attendance office first thing in the morning. • Attendance verifies the note and write a check out pass. • Student picks up the pass before dismissal time, to present to the teacher for dismissal. • Student brings the pass to attendance for dismissal and signs out.

  11. Substitute Teachers Send attendance down on attendance form after each period.

  12. Coding • PARENT NOTES • All absences/ tardiness/ early dismissals are UNEXCUSED until appropriate verification is presented to the attendance office. • All verifications should be delivered within 2 days. • 5 PN are allowed per semester. • All EXCUSED/UNEXCUSED absences count toward the requirements of exemption testing.

  13. Entering Data • Enter attendance in the first few minutes of class. • Never ADD or CHANGE data that is already posted. • Alert attendance office with e-mail/ Adium of any possible error. Attendance will change it.

  14. CODES • Blank-Present • U-Unexcused • A-Excused • C-Tardy to class • L-Tardy to school-Excused • M-Tardy to school-Unexcused • S-Suspended • I-In school Suspension • F-Field Trip • D-Early dismissal-Unexcused/E-Excused • H- Homebound

  15. Field Trips • All Field Trips are REQUIRED to be requested through administration/approved and then will be forwarded to attendance office for posting. • If Field Trip is canceled/ Rescheduled please alert Attendance office. • If students do not attend field trip please alert attendance office ASAP

  16. Computer Problems • Please contact Technology personnel via website • www.putnamcountyschools.com • Technology @ Innovation • eworkOrders • Turn in Manual Attendance • Use a fellow workers computer to fill out order.

  17. Truancy Referral • Guide lines-Fill out form • Please notify attendance office if you know a student will be out more than 2 days-via email. • Notify attendance if a student is out 5 consecutive days or out frequently with unexcused absences or tardys.

  18. THANK YOU • If you have any questions or comments. • Please contact the Attendance Office #2109

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