CIHR Doctoral Awards 2013

1. CIHR Doctoral Awards 2013 Dr. Patricia MacKenzie Associate Professor, School of Social Work patmack@uvic.ca

2. Changes to competition deadline and number of targeted awards • The CIHR Doctoral Research Awards (DRA) competition deadline will be changing effective for the Fall 2013 competition. The new application deadline will be October 1st(rather than October 15). • Starting this year, CIHR is “rebalancing” its distribution between Doctoral Research Awards and Master’s Awards within the Canada Graduate Scholarship program. Under this program CIHR is expected to fund 400 Doctoral Awards (approximately 133 new 3-year awards per year) and 400 Master’s Awards (400 new 1-year awards per year).

3. CIHR Funding is for: all areas of health research, including biomedical, clinical, health services and policy, and social, cultural, environmental and population health. GOAL - recognition and funding to students early in their academic research career, providing them with an opportunity to gain research experience and…. To provide a reliable supply of highly skilled and qualified researchers.

4. There are two doctoral award programs administered through a single application: 1. The Frederick Banting and Charles Best Canada Graduate Scholarships Doctoral Awards (CGS-D) program provides special recognition and support to students who are pursuing a doctoral degree in a health-related field in Canada. 2. The Doctoral Foreign Study Award (DFSA) provides special recognition and support to students who are pursuing a doctoral degree in a health-related field abroad. • Candidates apply to the CIHR Doctoral Research Awards competition and top-ranked candidates are awarded a CGS-D or DFSA depending on the proposed location of research. Both awards are of equivalent value. • All candidates are expected to have an exceptionally high potential for future research achievement and productivity.

5. Available Funds It is anticipated that approximately $14 million over three years will be available for the CGS-D competition. It is anticipated that approximately $1.05 million over three years will be available for the DFSA competition, enough to fund approximately 10 awards. • Trainee stipend: $30,000 per annum. • Research allowance: $5,000 per annum.

6. CIHR doctoral – important dates Competition 201310MDR Application Deadline  2013-10-01   Anticipated Notice of Decision  2014-04-15   Funding Start Date  2014-05-01*   https://www.researchnet-recherchenet.ca/rnr16/srch.do?all=1&search=true&org=CIHR&sort=program&masterList=true&view=currentOpps&fodAgency=CIHR&fodLanguage=E

7. The short story • A. The cash - Doctoral degree funding is $22,000 - $35,000/yr. • B. How to Get it: 1. You will apply online and submit your electronic application directly to CIHR for an opportunity to be funded with a Doctoral Research Award (DRA) or a Canada Graduate Scholarship (CGS) Doctoral Research Award. 2. There is no university pre-selection process 3. Students will need to get three University of Victoria signatures on their application; • the Department Chair/Director, • The Faculty of Graduate Studies, and • the Office of Research Services.   • Applicants should bring the Signature of Institution Paid form, the Application Details pages and their Research Project Summary to the Graduate Studies office when seeking a signature.  • *Allow yourself 3-5 business days to gather all signatures in order to avoid missing the CIHR submission deadline.

8. A word about Specific Research Areas • The CGS-D and the DFSA programs will fund applications in any area of health research. • Additional funds are available, in specific research areas, to support Doctoral Research Award applications that are not funded through either the CGS-D or the DFSA.

9. CIHR Research Priority Areas • Aboriginal Research Methodologies* • Amyotrophic Lateral Sclerosis • Drug Safety and Effectiveness • HIV/AIDS • Ionizing Radiation - Medical Uses and Health Effects • Knowledge Translation* • Psychosocial Research Parkinson's Disease • Research in First Nations, Métis and/or Inuit Health

10. Objectives - Doctoral Research Award Priority Announcement (Specific Research Areas) The specific funding opportunity is to offer additional sources of funding for highly rated applications that are relevant to specific CIHR research priority areas and mandates. Example: Aboriginal Research Methodologies (DAR) • The CIHR Institute of Aboriginal Peoples' Health (IAPH) recognizes that understanding and applying the Indigenous determinants of health will lead to broader, lasting health outcomes. Further, interventions to improve health behaviours and outcomes need to include Indigenous context and ways of knowing. Engagement of Indigenous peoples and communities is critical to successful implementation of existing and developing knowledge. To this end, IAPH will provide funding for applications that are determined to be relevant to increasing the scientific methodologies underpinning Indigenous Knowledge. • More information on the research priorities of CIHR- IAPH can be found on their website.

11. Specific requirements for this Priority category The maximum amount awarded for a single award is $36,000 per annum ($30,000 stipend and $6,000 research allowance) for up to three (3) years. The annual research allowance includes a $1,000 supplement to be used to cover the costs of attending research meetings hosted/designated by IAPH. Requires the completion of a “Relevance Form”. • Within the Relevance Form, applicants must demonstrate: • how their aboriginal lived experience will enhance their approach to research; and • a relationship with a First Nations, Métis or Inuit community or organization. • The award must be held in Canada. Awardees must submit a final report within six (6) months of the end of the award. Successful applicants may be required to actively participate in IAPH activities, such research meetings hosted/designated by IAPH. Be advised that applicants that are deemed relevant to this priority announcement, but that are funded through the open Doctoral Research Award program or another priority announcement will also receive an annual $1,000 supplement to the research allowance to cover the costs of attending research meetings hosted/designated by IAPH.

12. Another Priority - Knowledge Translation (KDR) Knowledge Translation (KT) at CIHR will provide funding for applications that are determined to be relevant to the following research priority areas described below: KT Science (the determinants of knowledge use and effective methods of promoting the uptake of knowledge): • Increase understanding of the theory and practice of KT. • Develop tools/measures to evaluate the effectiveness/impact of KT practices/interventions. KT Practice (Moving research into action) • Increase the uptake/application of knowledge to bridge a knowledge to action gap. • Increase the understanding of knowledge application. The purpose of this funding opportunity is to advance KT (synthesis, dissemination, exchange and ethically sound application of knowledge). It is expected that this targeted investment will lead to a better understanding of concepts, theories and practices that underlie effective KT in order to improve the health of Canadian, provide more effective health services and products and strengthen the health care system. For more information on KT at CIHR, please see About KT.

13. B. Prizes ( Supplements) in CIHR Research Priority Areas • Anne Martin-Matthews Prize of Excellence • Douglas Kinsella Award for Research in Bioethics • Jonathan Lomas KT Doctoral Research Award Supplement

14. Eligibility – general requirements • The program is open to Canadian citizens and permanent residents of Canada at the time of application. • The Nominated Principal Applicant must be a trainee; • At least one project participant, other than the Nominated Principal Applicant must be a supervisor; • You may also choose one additional supervisor (who must meet the same requirements as those of the primary supervisor).

15. Eligibility cont’d Only those students engaged in full-time doctoral research training (research training is defined as a minimum of 30 hours/week dedicated to research and course work) in a graduate school are eligible for support. The maximum duration of award funding from all federal sources to undertake graduate studies is four years, including at the Master's level. The only exception is in the case of a Health Professional funded through the CIHR Fellowship award program. Individuals who hold or have held a doctoral award from a federal source for a term of three years are not eligible to apply. Individuals eligible to apply to the Vanier Canada Graduate Scholarships program or the Banting Postdoctoral Fellowships program may also submit an application to the Doctoral Research Award program.

16. Vanier Canada Graduate Scholarships • This program supports… world-class doctoral students. Canadian and international students are eligible to be nominated for a Vanier CGS at a Canadian university • Applications are initiated in one of two ways. Either: • the candidate informs the Faculty of Graduate Studies at the selected university of their intent to apply to the Vanier CGS competition; or • the university initiates the nomination process by contacting the candidate. • Applications are prepared by the candidate and submitted to the university by the nominating university’s internal deadline (set in ResearchNet by the nominating university) • The nominating university performs its internal candidate-selection process. • The nominating university forwards recommended nominations to the appropriate federal granting agencies by late 2013 • .

17. Eligibility cont’d 2 As of the application deadline, all candidates must have completed a minimumof 12 months of graduate study at the Master's or PhD level and there are also regulations about the maximum time that the candidate has been enrolled in a graduate program by the application date. The regulations are:..

18. Eligibility - time

19. Eligibility –some small details • In evaluating the amount of time a candidate has been registered in a PhD program, two sessions of part-time study will count as one session of full-time study. All previous studies at the graduate level, regardless of discipline, either course-based or research-based, will be included in this evaluation (which will be based on the official transcripts provided). • If the candidate is registered in a master's degree program and subsequently transfers to a doctoral degree program, the months in the doctoral program will be calculated starting from the first academic session in which the candidate officially transferred to their doctoral program.

20. How to Apply – Getting Ready Before you begin Applicants and their supervisor(s) must make sure they have the following • a ResearchNet account • a CIHR PIN in ResearchNet • a Common CV account Applicants and their supervisor(s) should each only have one ResearchNet account. If you have already accessed ResearchNet, do not register for a new account.

21. How to Apply – using Research Net Applications must be prepared, finalized and submitted by applicants using ResearchNet. • Any other information that exceed the character limits, or is not required, will be removed from the application prior to peer review. Applicants must preview all components of their application to ensure its completeness. Applications must be submitted prior to the deadline posted on ResearchNet. CIHR cannot legally accept an application until “Consent and Submit Application” section is completed on ResearchNet.

22. The Doctoral Research Award application 1. Complete the Common CV • CIHR Nominated Principal Applicants and their supervisor(s) must choose an Academic CV template. Common CVs (CCV) are required regardless of the citizenship of the applicant and supervisors. To produce a Common CV: • Go to the Common CV website and "Login". • Under "CV", select "Funding", then select CIHR from the dropdown and click "Next". Select the appropriate CV type (CIHR Academic) then click "Next". • Enter all the relevant and necessary data and click on "Done". A validation will automatically be performed and errors, if any, will be displayed. The validation rules are specific to CIHR and the selected CV type. • Review the CV data online via a preview of the PDF. • When satisfied, click on "Submit". • Record the confirmation number that is displayed with the status message (which can also be found under the "History" tab and at the top right corner of the CV PDF). • Enter the recorded confirmation number under the "Identify Participants/Supervisors" section on ResearchNet. • If changes are required to your Common CV for a certain application after its submission, applicants and/or their supervisor(s) must repeat the steps above and record the new confirmation number. • Note: During peak periods, there can be a delay between the time that you submit the CV and when ResearchNet is able to validate it. It is highly recommended that you submit your CV well in advance of the competition deadline.

23. Completing a Doctoral Research Award application (cont’d) 2. On ResearchNet complete the following tasks: • Task 1. Identify Participants/Supervisors • Task 2. Identify Sponsors (3) • Task 3. Attach Participant Documents* • Task 4. Enter Degree Information • Task 5. Enter Project Information and Supporting Documents • Task 6. Enter Space, Facilities and Personnel Support • Task 7. Enter Foreign Training Environment Rationale (for DFSA applicants only) • Task 8. Attach Other Application Materials • Task 9. Apply to Priority Announcements / Funding Pools (if applicable) • Task 10. Print/Upload Signature Pages • Task 11. Preview Application Materials • Task 12. Consent and Submit Application • *All attachments must adhere to the guidelines for attachments on the Acceptable Application Formats and Attachments. Before preparing your proposal, please carefully review these instructions.All documents must be in PDF format. The total size of the attached document(s) cannot exceed 30 MB

24. Working with your UVic Grantscrafter • Not a guarantee that you will get the grant! • Application material, ideas and discussion will remain confidential • Positive criticism • Technicalities not addressed

25. The details • follow instructions exactly • adhere to format guidelines (e.g., font, page limits) • applications MUST be completed using the media specified in the funding opportunity • use the full page allowances • familiarize yourself with the Guide for Reviewers • start several weeks before the deadline – right now!

26. Preview - Criteria Used by Reviewers for Doctoral Awards

27. Planning for Success • Grades matter! • Sponsor Letters are very, very important – choose wisely • Emphasize publications, research experience, professional experience • A strong training environment where you will get exposure to research and have research networking and mentoring opportunities is essential

28. Context and Support Matters! • work on the research proposal and the full application in collaboration with your supervisor/mentor • proofread your application … carefully! • show the complete application to their supervisor/mentor, peers and other researchers for feedback • Be prepared to produce multiple drafts • If you can, set up an internal review system – other students who have been successful, other applicants, profs, etc. • Even if not successful you will produce a draft of your thesis proposal so think positive • Do not wait to submit until the last minute

29. CIHR Sponsor’s Assessments • Candidates should choose sponsors that know them well enough to be able to assess their potential and to provide specific examples of their behaviour with respect to each characteristic on the sponsor assessment form. • You should help your sponsor prepare their letter by providing examples that match the evaluation criteria (excellence, productivity, etc.) • An automatic e-mail will be sent through ResearchNet to the chosen sponsors. After all three sponsors have submitted their assessments, this task will be marked as Complete in the ResearchNet Application Task List. • Sponsors must submit their assessments by the deadline date. You need to make sure this happens!

30. The “Narrative” • A well-laid out proposal says to a committee “this person knows what they are talking about and they have taken as much care with their proposal as we are now doing.” • Reviewers are busy people and have many proposals to read. Make yours one they will want to read! • Ensure you convey what you are proposing is relevant, unique, and will benefit the health of Canadians

31. Think about the ‘audience’ • Assessors may have the kind of specialized knowledge you need, but a committee will not. • Provide a rapid introduction for intelligent non-specialists. • Provide appropriate (and recent!) references.

32. Provide Information Clearly • Committees are not only not infallible and tired, they are also starting with imperfect information about you and your institution. • Give them the information you know is essential to your case, straightforwardly and succinctly.

33. Logical and Connected Proposal • Present research plans coherently, as a set of problems. • In a logical and connected order. • Always state the central problem of your work and why it is important.

34. Critiques • If you are critiquing existing models or approaches in the literature, • do so lucidly, without partisanship, and • demonstrate clearly why your approach is better. • Be precise.

35. Adjudication Committees • Most of these committees are interdisciplinary; some are not; some have non-academics on them. They are your audience – write to them. • Committees get tired and impatient with complex obscure language, typos, poorly laid-out proposals with grammar and spelling errors, and incomplete information.

36. Adjudication Committees • Ask a friend who is not overly familiar with your research to read your proposal some day/evening when he/she is tired and see if it makes sense. • Then ask your friend to tell you which bits are confusing, or that had to be read twice. • Then sit down again and work on getting rid of the jargon, or the long sentences, or . . .

37. Final Observations • Grant competitions are still going to be, on occasion, unfair. • After one rejection, do not despair. . . or at least, not for long. • There will be comments that come with the decision. • Take the advice that makes sense to you; ponder the rest, and then accept or reject it.

38. Supports Available - Facilitated Online Sessions - Webinars CIHR holds several short, web-based, facilitated online sessions (also called “webinars”), which include seminars, presentations, lectures, workshops and conferences that are transmitted over the web. These webinars are free – Upcoming Information Session on Awards for Health Research Students • Click on the session of your choice to go to the registration page. • September 23rd 11h00am ET - English session • September 25th 1h30pm ET - French session • September 26th 1h30pm ET - English session

39. Summary Five Steps • Register with CIHR • Complete an application • Assemble an application • Submit an application • Await notification of decision

40. Thank You Questions?

41. Contact Info Dr. Patricia MacKenzie patmack@uvic.ca 250-721-8735

42. Which Tri-Council? General Guidelines for the Eligibility of Subject Matter at SSHRC • Applications to SSHRC as the primary source of research or research training support must meet the following criteria: • The program of research must be primarily in the social sciences and humanities (i.e., aligned with the SSHRC mandate and; • The intended outcome of the research must primarily be to add to our understanding and knowledge of individuals, groups, and societies - what we think, how we live and how we interact with each other and the world around us. General Guidelines for the Eligibility of Subject Matter atNSERC • Applications to NSERC as the primary source of research or research training support must meet the following criteria: • The program of research must be primarily in the natural sciences and engineering; • The intended objectives of the research must be, primarily, to advance knowledge in one of the natural sciences or in engineering. General Guidelines for Eligibility of Subject Matter at CIHR • Applications to CIHR as the primary source of research or research training support must meet the following criterion: • The intended outcomes of the research must, as stated in CIHR’s mandate,  primarily improve or have an impact on health and/or produce more effective health services and products and/or strengthen the Canadian health care system.

43. NSERC: Eligible for NSERC: • Research in animal health and veterinary medicine. • Research in nutrition related to food components, nutraceuticals (as defined in Health Canada’s Policy Paper – Nutraceuticals/Functional Foods and Health Claims On Foods), or functional foods. • Research seeking to further our understanding of fundamental processes in humans. • Research whose primary purpose is the development of monitoring and diagnostic technologies (such as health IT, in-vitro diagnostics, diagnostic imaging, patient monitoring, and endoscopic devices) unless it is at the clinical trials stage (as defined by the International Conference on Harmonisation (ICH) Guidelines to Good Clinical Practice). The research challenge must lie within the NSE. • Research whose major challenges lie in the NSE (materials science, engineering, computer science, chemistry, etc) which could eventually lead, among other applications, to the treatment or prevention of human disease. Not eligible for NSERC support: • Research involving the refinement of already existing technology for facilitating clinical therapies or health delivery systems. • Research whose primary purpose is the investigation or development of vaccines, active pharmaceutical ingredients (API), or other therapeutic agents for human applications. • Research whose primary purpose is the investigation/treatment of injuries or human performance. • Research seeking to develop animal models of human diseases in order to study primarily the disease state, or treatments for injuries or diseases represented by the model. • Applied research for disease treatment, diagnosis or prevention • Research involving clinical trials (as defined by the International Conference on Harmonisation

44. Guidelines for the Eligibility of Applications Related to Health SSHRC: • Research that is primarily intended to improve health, produce more effective health services and products and/or strengthen the health care system in Canada or internationally (e.g., research concerning the treatment, prevention or diagnosis of a condition, the evaluation of the effectiveness of health programs, the development of health management systems, etc.) is not eligible for consideration at SSHRC. • Research involving clinical trials, with a health research orientation, is not eligible for SSHRC support. • Research that is eligible under the mandate of CIHR will not be considered by SSHRC. • Investigators whose proposed research is health related should consult CIHR’s mandate first to explore eligibility. CIHR has policies and procedures in place to adjudicate the full range of social science and humanities research proposals related to health research. The use of social science or humanities theories, methodologies and hypotheses is, in and of itself, not sufficient to make the proposal eligible at SSHRC.

45. Guidelines for the Eligibility of Applications in Psychology • In addition to the above mentioned guidelines for research related to health, applicants should consider the following guidelines in their decision to apply to a federal granting agency if their research is in the field of psychology: SSHRC considers eligible applications within the broad areas of social, industrial, developmental, personality and educational psychology. SSHRC also considers eligible proposals related to theory and methods in these areas. SSHRC does not support clinically-oriented research, with a health intent or research involving clinical trials.  NSERC considers eligible applications that relate to fundamental psychological processes, their underlying neural mechanisms, their development within individuals, and their evolutionary and ecological context. Fundamental processes are understood to include: • Sensation and perception; • Sensorimotor integration; • Motivation, emotion and reward; • Learning and memory; • Cognition and language; • Sleep, arousal and the chronobiological modulation of behaviour; and, • Statistical methods for analysis of psychological data. NSERC does not support clinically-oriented research. • CIHR supports all research in psychology that has direct relevance to or ultimate impact on human health.