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TOPOFF-2

T2 CENTRAL STAFF. TOPOFF-2. INTEGRATED PLANNING. CITY OF SEATTLE. TOPOFF-2 INTEGRATED PLANNING Presented by. Sergeant Debra Jelcick Jim Papineau AMTI. Battalion Chief Randy Hansen D’Arcy Morgan DHS / ODP. Everyone’s Input is Necessary. Private Public Local Regional State

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TOPOFF-2

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  1. T2 CENTRAL STAFF TOPOFF-2 INTEGRATED PLANNING City of Seattle TOPOFF-2 Central Planning Staff

  2. CITY OF SEATTLE TOPOFF-2 INTEGRATED PLANNING Presented by Sergeant Debra Jelcick Jim Papineau AMTI Battalion Chief Randy Hansen D’Arcy Morgan DHS / ODP City of Seattle TOPOFF-2 Central Planning Staff

  3. Everyone’s Input is Necessary • Private • Public • Local • Regional • State • Contractor • Federal City of Seattle TOPOFF-2 Central Planning Staff

  4. Proportionate Preparation Time • TableTop – TTX • CommandPost – CPX • FullScale – FSE City of Seattle TOPOFF-2 Central Planning Staff

  5. Determine the Exercise Type • No – Notice • Focus on a few simple objectives • Limited – Knowledge • Simple objectives with some specific complexities • Open Book • Complexity enhanced yet manageable City of Seattle TOPOFF-2 Central Planning Staff

  6. Experience Dictates Outcome • Exercise Planners MUST have: • Subject matter knowledge • Exercise design experience • Exercise production experience • If not – outside Contractor must be: • Experienced • Trustworthy • Reliable City of Seattle TOPOFF-2 Central Planning Staff

  7. Establish Responsibilities Early • “Planning Team” aka Production • Everything necessary to “produce” the play • “Trusted Agents” and Lead Planners • Core Planning Team • Before ~ During ~ After the event • Continuity is critical for key positions City of Seattle TOPOFF-2 Central Planning Staff

  8. Establish Responsibilities Early • “Participants” aka Responders • All the response elements to the event • Drives the Logistics side of Planning • Must be involved early on to be proactive for specific logistics needs • Should use this process to identify current SOP gaps and do real-world plan revisions City of Seattle TOPOFF-2 Central Planning Staff

  9. Remember... " The value is not the plan ... but the planning itself " City of Seattle TOPOFF-2 Central Planning Staff

  10. To Maximize Your Outcome • Maximize venue input and collaboration • Determine objectives that drive strategies • Identify key players / planners early • Ensure continuity with planning partners • Establish cornerstone items early • Don’t be afraid to be Lee Iococca • If necessary, remember “NFW” City of Seattle TOPOFF-2 Central Planning Staff

  11. To Maximize Your Outcome • Establish the exercise timeline • Adhere to deliverable dates • Collective engagement and agreement by numerous agencies ~ herding cats • Set ground rules at the beginning • Solicit buy-in from participating agencies City of Seattle TOPOFF-2 Central Planning Staff

  12. Site Layout Issues – The Basics • Physical size requirements • Complexity / scope of the FSE • Objectives of the FSE • Realism versus real-world safety and security constraints • On-site / Off-site integration & logistics City of Seattle TOPOFF-2 Central Planning Staff

  13. Site Layout Issues – The Basics • Traffic considerations • Neighboring business impacts • Public anxiety • Crowd control • VIP’s and Observers • Media considerations City of Seattle TOPOFF-2 Central Planning Staff

  14. Site Overview Production Hinds Horton Airport Way Hanford 8th Ave Media City of Seattle TOPOFF-2 Central Planning Staff

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  21. Security Issues – On / Off Site • Participant security inside the site (absolutely no weapons) • Roving internal security teams (armed) • Perimeter security (armed) • Visual identification • Personal (photo ID with Security Decal) • Weapons-free indication (wrist bands) • Vehicular clearance (grill bands) City of Seattle TOPOFF-2 Central Planning Staff

  22. Security Issues – On / Off Site • Pre-Credentialing wherever possible • Security Enhancement Decal • Criminal background checks (for non-government employees) • Responder “pre-staging” off-site • “Bubble-to-bubble” security process • Mobile credentialing process City of Seattle TOPOFF-2 Central Planning Staff

  23. Safety Plans • Responder Safety Officer(s) – in play • Exercise Safety Officers – Production • Role Player Safety Officers – Production • Integrated with real-world 9-11 system City of Seattle TOPOFF-2 Central Planning Staff

  24. Media Site City of Seattle TOPOFF-2 Central Planning Staff

  25. Ensure PIO / PAO’s are Involved • Proportionate to the profile of the event • Provide adequate time to address issues • Ensure that Subject Matter Experts (SME’s) and First Responders are involved in their planning meetings City of Seattle TOPOFF-2 Central Planning Staff

  26. Communications Plans • Responder’s internal plans • Production crews (on/off site) • Multiple venues • Responder Staging areas • Master Control Center • Traffic units • Cannot overload real-world systems • Combination of radio, cell, Nextels, video City of Seattle TOPOFF-2 Central Planning Staff

  27. Executive or Command Level • Ensure real-world political perspective • Early involvement • Confirm objectives match the Planning Team’s • Provide SME’s / First Responders at their planning meetings City of Seattle TOPOFF-2 Central Planning Staff

  28. VIP / Observer Stands City of Seattle TOPOFF-2 Central Planning Staff

  29. VIP’s, Observers • Get control from the beginning • Establish written ground rules • Distribute the rules far and wide • Stick to your rules, but determine exceptions ahead of time City of Seattle TOPOFF-2 Central Planning Staff

  30. Blast area aerial view City of Seattle TOPOFF-2 Central Planning Staff

  31. Blast props City of Seattle TOPOFF-2 Central Planning Staff

  32. Blast props City of Seattle TOPOFF-2 Central Planning Staff

  33. Blast props City of Seattle TOPOFF-2 Central Planning Staff

  34. Vehicle blast pattern City of Seattle TOPOFF-2 Central Planning Staff

  35. Vehicle tire City of Seattle TOPOFF-2 Central Planning Staff

  36. HazMat and too many others City of Seattle TOPOFF-2 Central Planning Staff

  37. Grey helmets & Safety City of Seattle TOPOFF-2 Central Planning Staff

  38. Treatment areas City of Seattle TOPOFF-2 Central Planning Staff

  39. Logistics Plans • Feeding and hydration • Port-a-lets • Shelters for weather issues • Power • Night operations considerations • Personnel parking / transportation • Responder requests – anticipated gaps City of Seattle TOPOFF-2 Central Planning Staff

  40. Evaluation and Controller Process • They must have experience in their respective disciplines • Exercise complexity and Evaluator experience should be commensurate • Start this process early to meet needs • No 20-something poli-sci grads (remember the warehouse inventory) City of Seattle TOPOFF-2 Central Planning Staff

  41. Evaluation and Controller Process • Must have exercise experience • “Exercise Command” structure should be as tight as your IC structure • Requires integrated “Trusted Agents” from key host agencies • Continuity is essential City of Seattle TOPOFF-2 Central Planning Staff

  42. Data Collection and Documentation • Establish the Process • Central collection POC and oversightis critical • On-field hotwash process is difficult,but worthwhile • Too much info isn’t possible • Collection delays cause data loss City of Seattle TOPOFF-2 Central Planning Staff

  43. Methods of Data Collection • Handwritten notebooks, pre-formatted • Consider pocket tape recorders (date/time stamp is helpful) • Disposable cameras with CD processing • Documentary crew for video and stills(including ‘The Creation of XXX”) City of Seattle TOPOFF-2 Central Planning Staff

  44. TOPOFF-2 “Data Collector Log” City of Seattle TOPOFF-2 Central Planning Staff

  45. Lessons Learned and the AAR • Applies to everyone involved • Planners • Production personnel • Controllers & Evaluators • Responders • Victims (role players) City of Seattle TOPOFF-2 Central Planning Staff

  46. The After-Action-Report/Review • Timely • Accurate • Complete • Minimally sanitized • Widely distributed • Readily available on-line(unless sensitive ~ FOUO) City of Seattle TOPOFF-2 Central Planning Staff

  47. KEY ISSUES FOR PLANNING • Exercise Planners MUST have: • Subject matter knowledge • Exercise design experience • Exercise production experience City of Seattle TOPOFF-2 Central Planning Staff

  48. Questions ? • D’Arcy Morgandarcy.morgan@dhs.gov(202) 305-3307 • Sergeant Debra Jelcickdebbie.jelcick@seattle.gov(206) 684-0469 • Battalion Chief Randy Hansenrandy.hansen@seattle.gov(206) 465-3643 • Jim Papineaupapineau@amti.net City of Seattle TOPOFF-2 Central Planning Staff

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