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DPO Meeting 1 December 2001. EDH Derek Mathieson Ivica Dobrovicova. HRT Per Jonsson. BHT Mikael Angberg. PPT Jurgen De Jonghe. Agenda. Overview of IDS people, products , process EDH - BHT - HRT review 2001 work in progress / pipeline tasks for 2002 AOB.
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DPO Meeting 1 December 2001 EDH Derek Mathieson Ivica Dobrovicova HRT Per Jonsson BHT Mikael Angberg PPT Jurgen De Jonghe
Agenda • Overview of IDS • people, products , process • EDH - BHT - HRT • review 2001 • work in progress / pipeline • tasks for 2002 • AOB
How are requirements gathered? Users Committees Regular Contact DPOs CLA GTPA Support Calls AS-OP DPO meeting SAPOCO Ad-hoc (ACB) TEC Directorate / MB User contact Helpdesk Suggestions/Ideas Services Purchasing Stores Logistics Finance Changing Environment Changing Organisation Databases Working Practices Machines Siriac INB HR AMS Safety Rules Oriac Financial Rules
How is work planned / prioritised Team / GL DL / Director Supervisor Planning Day POW MOAS Business Case? New requirements CGL / DL INB Jan Mar Jul Dec
AS-IDS Staff Other GL DGL • PPT • 2500 tasks, 1000 reports/m, 400+ mgrs • BHT • 1000+ reports /day, 1000+ users • HRT • 1000+ reports/day, 500 users • EDH • 6500+ users, 3000 signatures/day, 1000+ doc/day
BHT Review 2001 Mikael Angberg BHT Project Leader
BHT – Highlights 2001 • Report Improvements: • Invoice Status available for Teams • Completely new Telephone Details report • Training items in Pipeline • New BHT Admin tool • Etc… • New Version of webBHT • Using same technology as HRT and EDH • We are profiting from “in-house” knowledge • Much improved reports • Extraction Improvements • Easier to understand and maintain • Automated “Bookclosing” every day • “Larger” team • Resource sharing with EDH / HRT
BHT – Statistics • More use of BHT than ever • More than 1000 users • More than 1000 reports during 1 day (top: 1037 on the 25/10/2001) • 15’439 Reports in November 2001 (so far) • 143’240 reports in 2001 (so far) • Used world-wide • Increased Demand Stable Resources • A lot of support: 360 Remedies received and solved we WILL improve the turn-around
BHT - Work in Progress • New version of webBHT for 2002 Some Improvements: • Complete pluri-annual view • Improved Pivot reports • Many more graphs • Improved order and contract reports • Intersection code changes reflected every day • New Extraction mechanism • Faster than before – Higher availability • Easier to adjust to change requests • More reliable • “Always” bookclosed
BHT – Work in Progress • New Project Request Form • EDH Document • Improved Interface • Improved data validation • Automatic (WorkFlow) routing • Automatic creation of Project Codes • Automatic creation of new Intersection Codes
BHT – During 2002 • New version of webBHT • New Project Request Form • Intersection Code maintenance • Improved financial tracking of orders and contracts • Improved user contact • Your input……
HRT 2001 and onwards Per Gunnar Jönsson HRT Project Leader
webHRT introduction 2001 • webHRT available as from January 2001. • New webHRT based on ART report development framework. • Excel HRT went unsupported May 2001 • Excel HRT final application and database shutdown a month later.
New Career Structure • Substantial changes. • Rework of all career related data extractions and reports. • Generation of simulated “past” data for coherent display of STAF careers. • Duplication of reports (old/new scheme) during transition period. • Much work done while details where still negotiated. • webHRT ready 2 weeks before scheduled date of 1st of September.
HR11i Migration • Required many new HRT reports. • Justifications, Illnesses. • Work documents. • Contacts. • Newcomers. • Arrival/Departure entitlements. • Also fundamental enhancements in HRT to allow display of Ex-members of personnel.
Various Work • 500+ request for enhancements. • New Training Overview • Additional fields/search criteria in several reports. • Handling of new EXTERNAL status. • Etc…. • The querying facility of AMS (Access Management System) has been taken over by HRT.
In Figures Since the introduction of webHRT • 12 new report screens. • 100+ new pieces of information. • HRT now has ~40% more functionality. • Greatly expanded user base • Users office. • Medical Service. • HR users from the HR 11i migration. • Guard service. • Uniqa Service
In Figures • Up to 1400 requests a day.
Future • Historical Data • Partly implemented with the possibility to see personnel that has left. • Work continues. • Old Requests • Work that have been held up by the new Career Structure and Oracle 11i migration. • Query Composition • For instance, producing queries excluding data (AND NOT) is not perfect today. • Technology • Tools for automating report generation. • Provide data in XML form. • Oracle 9 possibilities.
EDH Review of 2001 Derek Mathieson EDH Project Leader
Agenda • Last year • Work in Progress • Planned Work • Issues for Discussion • Wish list for 2001
New Documents in 2001 Materials Request (PC shop) GSM Request ACB Request Transport Request EDH Admin Personal Schedule New JOB Access Request Fire Permit New Re-Route Tool
Other Major Changes • EDH 2.1 Switched off • Old Workflow Manager Switched off • New Signing Tools (integrated with foundation)
2001 Statistics • 20% more hits • Up to 5 hits per second • 21% more active users • Used in 49 countries (all continents) • 154,581 documents created • Signature every 12 seconds • 1,000,000th EDH document
EDH Technology Transfer Results achieved: • Portability • Recognition • Money Expected results: • Additional resources • Maintenance of Intersections / Org Units
Work in Progress • XML Import • Automated document creation • TID already in production • Materials Request creation in test
Work in Progress • New EDH Desktop • Full text search • Export to Excel • Personal Folders (similar to BHT & HRT) • New Search Tools • Full text search on Budget Codes, Contracts, etc.
Work in Progress • New Personal Schedule
Work in Progress • Document Enclosures • Attach justification, quotes, etc.
Work in Progress • New EDH Documents • Project Request Form (from BHT) • Maintenance of intersection codes • Access request form • Accident Declaration • AVCL (7 Documents) • Improved support for non-Staff • Externals, External firm staff
Future Work • Catalog • Search + XML import • New Design • Infrastructure • Improve quality • Doc Builder • New Documents • PAF (MAPS?, CDFS?, …) • Individual Training Plan • Others… • Website • FAQ • What is EDH, etc. • Update User Interface .
Non-Staff Support Current Access Rights (for Reading): • ENTC • Documents Created or Signed by me • Materials Requests in my Division • ALL Others • Documents Created or Signed in my Division • Except personnel documents: e.g. Leave, Overtime, PAF, Training, …
Non-Staff Support Current Problem: • Some ENTC have no Division (really External) Solution: • Put them in a imaginary Division ‘EXT’ The same Access Rights Apply
Non-Staff Support In future (new Desktop): • Improved support of External firm staff, including finer access controls
Profiles too Large? • Giving a Profile is sometimes too much • Giving Signature rights costs a lot of maintenance
New, Smaller Profiles Purchase Profile DAITIDJOBMaterials Request • Separate Simple Purchases from other document Today's Profiles DAITIDJOBMaterials RequestOSVCTemporary LabourTrainingACB
Group Leader Delegation • Group Members, other than the GL can also have 10K rights (deputy, PL, etc.) • But, Group Leader is accountable for Group expenditure
New Standard Financial Routing • Group leader informed if document is over 2K CHF • Does not slow down procedure • GL still can intervene manually if required
Simplified Shipping Routing • Too simple? • Most shippings are over 10K • All shippings over 10K direct to DPO Is the DPO the correct decider without having first had approval from within the group?