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Canfor Vavenby Division Audit Report April 20-21 2009

Canfor Vavenby Division Audit Report April 20-21 2009. SUMMARY OF AUDIT FINDINGS Objectives Findings Conclusions. Objectives.

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Canfor Vavenby Division Audit Report April 20-21 2009

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  1. Canfor Vavenby Division Audit Report April 20-21 2009 SUMMARY OF AUDIT FINDINGS • Objectives • Findings • Conclusions

  2. Objectives • ISO 14001, CSA Z809 and PEFC CoC periodic assessment as part of the sampling of Canfor FMS corporate EMS and CoC certificate and Canfor CSA multi-site certificate.

  3. Findings • Operational Strengths • Prior Non-conformities • New Findings

  4. Operational Strengths 7.5.1 / 4.5.1 - File reviewed for follow-up on an un-authorized harvest (CP 263 Blk. M161) of a WTP. Issue was noted during 2008 year-end post harvest reconcilation of areas harvested and reported to MoFR C&E. Canfor Vavenby have done a good job investigating how the harvest occurred (RCA) and are implementing a process to ensure it is not repeated.

  5. Operational Strengths 4.4.4 / 7.4.4 – Block files for completed harvest units reviewed and were well organized. All were complete with all required FMS forms / records (preworks and inspections) completed. 6.1 - Likewise PEFC CoC records and documentation was well maintained and accurate.

  6. Prior Non-conformities • The 2008 KPMG PRI external audit of the Vavenby Division did not raise any findings of non-conformance with respect to the ISO 14001, CSA Z809 and PEFC Annex 4 standards.

  7. New Findings – ISO 14001, CSA Z809 & PEFC CoC 4.5.5 / 7.5.4: FMS at Section 16.2 requires annual internal audit at all divisions. Also, requires that all elements of the 14K / CSA standard are to be audited at each division over the 3 year period. Furthermore, divisions with CSA have elements of Z809 that are to be audited annually. The annual audit schedule states the standards and dates for each operation’s internal audit, but it is not apparent how divisions ensure that all elements of the standards (including the mandatory annual Z809 elements) are tracked to demonstrate that the intent of Section 16.2 is met over the course of a registration cycle.

  8. New Findings – ISO 14001, CSA Z809 & PEFC CoC 7.2: While FMS Manual Section 16.2 lists PEFC Annex 4 as one of the Audit Criteria to be used during the annual audit it does not, in the Audit Schedule paragraph, describe the audit coverage (full standard or sampling approach) as is the case for the 14001 and CSA Z809 standards. Nor is it addressed in CoC SOP (Sept 08).

  9. Overall Conclusions • The ISO 14001 EMS continues to be effectively implemented. • The SFMS continues to conform to the CSA Z809 Standard.

  10. Reporting • Our findings will be summarized in a corporate summary report in November and a public summary report will be made available for review and comment once all action plans have been approved.

  11. Focus Areas for the Next Assessment • Implementation (if any) of the requirements of the new CSA Z809-2008 Standard. • Active operations

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