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BFMS

This training focuses on the core elements of project management and administration processes essential for effective fund management. It encompasses guidance on project formulation, review, and implementation, covering both internal and external projects. Key topics include oversight functions, financial management, monitoring expenditure, and reporting. Participants will gain insights into donor agreements, financial regulations, and ensuring consistency across projects. This training is vital for enhancing administrative capabilities and achieving efficient resource utilization in project implementation.

sigourney-buckley
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BFMS

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  1. BFMS UNEP Training on Project Management and Administration Processes

  2. BFMS • BFMS Services • Core Elements of Fund Management • Common Areas of Concern

  3. I. BFMS Services – Fund Management and more

  4. II. Core Elements of Fund Management • Project Management and Administration • Oversight Functions • Reporting

  5. II. Core Elements – A. Project Management + Administration • Project formulation – guidance, requirements, costing, etc • Project review and approval process – administrative requirements • Project implementation (administration and financial reporting) • Financial management • Internal projects – analysis, guidance, certification • External projects - analysis, guidance, monitoring, reporting • Donor agreements – guidance on financial rules and design

  6. II. Core Elements – A. Project Management + Administration II • Recording and monitoring expenditure • Monitoring income • Creating of allotments in IMIS • Creating suballotments to outposted offices • Developing and clearing MOU’s • Preparing payments • Processing travel requests, advances and claims • Maintaining data on third parties

  7. II. Core Elements – B. Oversight Functions • Upholding Financial Regulations and Rules • Ensuring consistency - across projects, programmes and Divisions • Certifying functions • Monitoring financial progress • Financial reporting to donors

  8. II. Core Elements – C. Reporting • Project allotment / expenditure reports • Monthly divisional allotment reports • Obligations reports • Financial reporting to donors • Trust fund balance reports

  9. III. Common Areas of Concern • Role of PMO vs. FMO • Role of OAH vs. HQ • Costing – preparing a budget • Programme Support Costs, PSC • Memoranda of Understanding, MOU’s • Funds release to partners

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