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WINLine Financial Accounting Basis Seminar

WINLine Financial Accounting Basis Seminar. Agenda. WINLine ACC1 Base Info (AR/AP accounts, GL accounts, Tax lines, Payment terms, Foreign Currencies) Data Entry Posting programs (Posting Real Time Batch, Cash Account, Void Postings,...) Invoice Reconciliation Invoice Modification

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WINLine Financial Accounting Basis Seminar

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  1. WINLine Financial AccountingBasis Seminar

  2. Agenda • WINLine ACC1 • Base Info (AR/AP accounts, GL accounts, Tax lines, Payment terms, Foreign Currencies) • Data Entry Posting programs (Posting Real Time Batch, Cash Account, Void Postings,...) Invoice Reconciliation Invoice Modification • Examples for all important points

  3. Agenda • WINLine ACC1 • Data Entry Payment Transactions (Clearing,...) Payment Reconciliation Event Plan Past Due Reminders • Reports • Yearly Closing procedures Examples for all important points

  4. Execution plan: Implementation Setup • Company Base Info • Tax rates (lines) • Financial Statement Codes (FSC) • Payment terms • Account Base Info (AR/AP and GL) • Posting Types • Past Due Parameters

  5. Execution plan: Implementation Setup • Press Company Info • Print FSC Info • Print Chart of Accounts • Edit Reports (e.g., Past Due Reminders, Payment Transaction, etc.)

  6. Company Base Info • Link to Fiscal Year (set up periods) • UID Number • Fiscal Year boundaries • Current Posting Period (Warning in posting programs) • 2 Local Currencies • Currency rates relate to EURO

  7. VAT Locking • Manual locking of Periods • Release using Authorization Profiles • Display of completed lines • Display of incomplete lines

  8. Company Base Info • Any number of tax rates (lines) • Definition of automatic posting account for posting of tax and discount calculations • Acquisition Tax checkbox (input tax) • Flexible positioning of the tax line in the VAT Reporting form • Tax classes • Tax groups

  9. Company Base Info • 3 x 0 %, 10 % and 20 % (separate discounting for assets, goods, other) • Acquisition tax (checkbox) • Import tax on turnovers • Revenue in other EU region(for Summary Report) • Third-country revenues • Various lines for applicable taxes in EU countries

  10. Financial Statement Codes (FSC) • Separation for balance sheet and income statement • 5 levels + Account level • 1000 - 1999 for asset account totals • 2000 - 2999 for liability account totals • 3000 - 3999 for expense account totals • 4000 - 4999 for income account totals • Optional page breaks and sub-totaling • Text notes and budgeting

  11. Example of FSC Levels 1000 A. ASSETS 1010 I. INTANGIBLE ASSETS 1020 1. Concessions, Trademarks, etc. 0120 Software 1050 II. Physical Assets 1060 1. Developed Real Estate 0200 Developed Land 0210 Buildings 1070 2. Undeveloped Real Estate 0300 Undeveloped Land Total ASSETS Level 1 Level 3 Level 2 account

  12. MA Codes • Organization of accounts for calculation of business analysis figures • Budgeting for account groups • 3 MA codes can be assigned per account • Any number of sub-totals • Assignments can be changed any time

  13. GL Accounts • Account number, max. 20 characters, alpha-numeric • Cost type • 3 FSCs, Debit/Credit for offsetting transactions • 3 MA codes • VAT tax lines • User-defined Additional Fields • 2 Budgeting Schemes

  14. 230A001 230A001/1 230A001/2 230A001/2 AR/AP Account Hierarchy • Fully new AR/AP account organization Branch/1 Branch 2 Central Office All data Branch /3 Separate address, Linked to ACC1 Number of central Office for OI

  15. AR/AP Accounts • Account number, max. 20 characters, alpha-numeric • Sub-account option • Offsetting account (OI area) • Payment Terms • User-defined Additional Fields • Contact Partners • 2 Budgeting Schemes

  16. Payment Terms • Any number of payment term lines • 2 description lines (e.g., for printing in CWL ACC2) • Two-phase discount terms • Net days definition

  17. Foreign Currency Code • Any number of foreign currencies • Up to 3 rates per currency • Calculation: FC amount / Unit x Rate • Collections charges definable in FC • Automated posting of currency rate difference amounts

  18. Data Entry • Posting Real Time Batch • Void Postings • Split Postings • Recurring Transactions • Automated Payment Transactions • Posting Payment Batch

  19. Data Entry • Immediate Payment • Clearing (Electronic Payment Transfers) • Payment Reconciliation • Bank Account Reconciliation • GL Open Invoices • Posting Batch EXIM

  20. Posting • 8 Posting methods: • Posting Real Time Batch • Purchase Invoices (PI) • Sales Invoices (SI) • Cash Accounts (PO) • Batch (ACC2) • Posting (Batch) • Void entries • Split entries

  21. Posting Types • Pre-defined: PO = GL posting SI = Customer invoice PI = Vendor invoice SP = Customer payment PP = Vendor payment OE = Opening entries(Period 0) CE = Closing entries (Period 13) beeinflussen OP

  22. Cancel Postings (Void Entries) • Any posting can be voided quickly • Automatic adjustment in OI area • Automatic correction in the COST Journal

  23. Trial Balances • Income statement scenarios based on alternative posting batch inclusion • Account sheets with “new balances“ • Complete balance sheet with inclusion of alternate posting batch scenarios • Adoption of the desired batch variant to the Yearly Journal

  24. Recurring Transactions • Periodic processing of pre-defined posting batches • Event Plan: • How often • From when / to when • Last run of batch • Grace Days • Batch number that should be duplicated

  25. Automated Payment Transactions • Payment suggestion lists • Printing of Debit Transfer forms • Printing of checks • Bank debit / credit transfer memo • Clearing Output • Refunding of credit notes • Discount optimizing • Automated OI reconciliation

  26. Post Payment Batch • The payments confirmed by the bank statement are automatically set to “valid” and posted • If the previous payment run is not confirmed, the OIs marked as “reconciled” can be reset to original condition with the click of a mouse.

  27. Immediate Payment • Creation of payments (e.g., check print out), without having to create an OI (e.g., payment to postman, vendors, etc.) • Check print out, credit transfer form, clearing file • Automatic posting of payments

  28. Bank Account Reconciliation (Balancing) • Reconciliation of already posted lines with a bank statement • Difference between Journal and bank statement are calculated on a running basis and displayed • Direct interface to posting dialogue (for adjusting postings)

  29. Reports • Journals • Account Sheets • Account Balance sheets (also in FC) • Balance Sheets • Consolidated Balance Sheets • MA code lists • Budget lists

  30. Reports • Cash Book • Open Invoice reports • Past Due Reminders • FSC Account Sheets • Budget reports • VAT • Summary reporting (Intrastat)

  31. Reports • Difference lists • FC History list • ACC1-COST checking • GL Account Open Invoices • File Copy Output

  32. Yearly Closing Procedures • Create New Company • New company number • Adoption of ACC1 Base Info (accounts, FSCs, etc.) • No automatic adoption of Product Base Info • No automatic adoption of Open Invoices

  33. Yearly Closing Procedures • Yearly Closing • Automatic adoption of ALL Base Info (accts., products, etc.) • Automatic adoption of Open Invoices at the time point of the closing

  34. Yearly Closing Procedures • OE Posting Adoption (automatic): • The OE balances can be reconciled as often as needed ( “OE difference” checkbox) • Any OE posting account desired • Any OE posting date desired • OE posting areas can be selected freely by account type and number area

  35. Yearly Closing Procedures • OE posting adoption (manual): • Open postings for GL accounts (no recalculation of tax and posting in OE period) (separated evaluation) • Mandatory opening of AR/AP accounts with SI/PI, so that OI area can be populated (dummy previous year company) • Observe the tax base figures for invoices (for discount calculation and VAT correction)

  36. Yearly Closing Procedures • OI adoption (retroactive): • Function allows you to reconcile retroactively (after yearly closing) open invoices from a previous year company • OIs can be reconciled as often as needed • Only OI lines (invoices or payments) that did not exist yet at the yearly closing are reconciled.

  37. Data Check • Should be regularly performed • Checking of various areas: • Base Info • Transaction data

  38. Reorg (Data record deletion) • Deletion of no longer needed data records • Open Invoices Dates, invoice numbers • VouchersDate, voucher numbers • Base Infowhen set to inactive and not used (posting)

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