DISPOSAL OF COMPUTERS, ELECTRONICS AND SPECIAL ITEMS Mark BrantleyGeneral Services AdministrationGSA Expo 2010May 2010
CPUs Laptops Docking Stations Handheld computers (Palms, Blackberrys, etc.) Fax Machines Audio Visual Equipment Cell Phones Test Equipment An estimated 50 million tons of e-waste is produced each year. The USA discards 30 million computers each year and 100 million phones are disposed of in Europe each year.
Executive Order 13423 Strengthening Federal Environmental, Energy, and Transportation Management Section 2. Goals for Agencies. (h) (iv) – Uses environmentally sound practices with respect to disposition of agency electronic equipment that has reached the end of its useful life.
First Priority - Protect Information • Some agencies physically destroy hard drives to secure them • Others have hard drives wiped clean • Always remove all external storage media • Clear/delete numbers and address book information
How to dispose of the property? • Agencies have several options depending on: • Type of Property • Condition of Property • Volume of Property • Value of Property • And, any hazardous characteristics of the property
OPTION 1: Internal Reuse Can the equipment be used by someone else in your office or within your Agency?
OPTION 2: Stevenson-Wydler Technology Innovation Act 15 USC 3710(i) Research equipment … the head of any Federal agency or department, may loan, lease, or give research equipment that is excess to the needs of the laboratory, agency, or department to an educational institution or nonprofit organization for the conduct of technical and scientific education and research activities. Title of ownership shall transfer with a gift under this section.
OPTION 3: Computers for Learning • Executive Order 12999 • Exec Order streamlines the transfer of excess and surplus Federal Computer equipment to the Nation’s classrooms for the purpose of making modern computer technology an integral part of every classroom.
OPTION 4: Normal Disposal Process • Screen/Offer Property to other Federal Agencies • Screen/Offer Property to State Agencies for Surplus Property – Donation Program • Property May be Sold . . . .
Should You Sell Computers/Electronics? • Market considerations/ROI • Condition of property • Volume and storage • Type of computers
OPTION 5: Or. . . Abandonment/Destruction • Owning Agency can make determination to abandon/destroy • Determination can be made at • any time during disposal • Must follow rules in • FMR 102-36.305 – 330 • How To Decide???
Abandonment and Destruction • The property has no commercial value, or • The continued cost of care and handling would exceed estimated proceeds from sale and handling • BUT, remember Executive Order 13423….. Section 2. Goals for Agencies. (h) (iv) – Uses environmentally sound practices with respect to disposition of agency electronic equipment that has reached the end of its useful life.
Restriction on Abandonment/Destruction You must not abandon or destroy property in a manner which is detrimental or dangerous to public health or safety. FMR 102-36.315
A & D Options… FMR 102-36.320 - Agencies may donate to a public body in lieu of abandonment UNICOR (Federal Prison Industries) is a public body and has a computer/electronics recycling program Information on locations and contact: www.unicor.gov
These Transactions with UNICOR are Donations in Lieu of Abandonment Computers and electronics are de-manufactured and recycled No Landfill Policy These transactions are donations in lieu of abandonment, NOT Federal transfers
A & D Options … www.gsa.gov/environmentalservices • 899-1: Environmental Planning Services & Documentation • 899-2: Environmental Compliance Services • 899-3: Environmental Occupational Training Services • 899-4: Waste Management Services • 899-5: Reclamation, Recycling and Disposal Services • 899-6: Environmental Advisory Services • 899-7: Geographic Information Services • 899-8: Remediation Services
Environmental Services Schedule 899 • Inventory • Reuse • Inventory transfer • Waste collection • Destruction • Disposal
Types of Waste Management/Recycling • Electronic equipment • Confiscated materials • Excess and surplus inventory • Chemicals, solids, biological matter • Management, oversight of hazardous material disposal operations • Waste minimization/pollution prevention initiatives • Batteries • Cathode Ray Tubes
Contractor Documentation • Compliant with environmental laws/regulations • Data security process for hard drive destruction • Process flow identifying ownership of all parts Process through final disposition of ALL materials • Methods used for tracking to final destination • Warehousing • Identifying subcontractors involved
Evaluation Criteria for Awards • Technical (professional qualifications/corporate experience) • Financially sound and responsible (IAW FAR 9.1) • Established business (2-year minimum) • Past performance (Open Ratings report) • Required documentation • Competitive pricing
89 Schedule 899-5 Contractors • 43 Large Business • 46 Small Business • 9 Woman Owned Business • 6 Veteran Owned Small Business • 2 Service Disabled Veteran Owned Small Business • 10 SBA Certified Small Disadvantaged Business • 11 SBA Certified (8a) Firm • 5 SBA Certified HUBZone Firm
It’s not easy being green or is it? It’s Easier Than You Think • Streamlined procurement process • Saves time & administrative costs • Flexible (can add agency-specific clauses) • Quick access to experienced contractors • Compliant with applicable regulations/policies • Pricing determined fair and reasonable • Helpful e-Tools (GSA Advantage!®/ eBuy)
R U Ready? Get Set & Helping Agencies Help the Environment • Environmental Services Schedule 899 • Carolyn DiCugno • 253.931.7042 • firstname.lastname@example.org • General Schedule Questions • 1-800-241-RAIN (7246)
Review… • Disposal of Computers, Electronics and Special Items • Protect Information • Internal Reuse • Stevenson-Wydler Act • Computers for Learning • Report to GSA for Normal Disposal Process • Abandonment/Destruction Options • Unicor • GSA Environmental Services Schedule 899
Are you having difficulty remembering all of this??? Bring your questions to GSA….. We can help you solve all your disposal issues…… www.gsa.gov
Thank You!!!QUESTIONS? Mark Brantley 404-331-0972 Mark.Brantley@gsa.gov