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Financial Reporting Guidelines for Revenue Sources and Payments

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Comprehensive guide on tracking, reporting, and managing financial resources, including federal and private funds, travel stipends, and budget revision requests. Learn key tips for accurate expenditure reporting.

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Financial Reporting Guidelines for Revenue Sources and Payments

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  1. Financial Reporting

  2. Agenda • Revenue Sources • Payments • Reporting • Tips

  3. Braided Funding Sources • FEDERAL FUNDS • $15,000 (93.505) • Spend-down Period: 1/1/14-12/31/14 • $10,000 (84.412) • Spend-down Period: 1/27/14-12/31/14 • $22,728 (93.575) • Spend-down Period: 1/1/14-12/31/14 • PRIVATE FUNDS • $XXXXX Variable • Spend-down Period: 1/1/14-12/31/14

  4. Travel Stipend • Each contract includes a travel stipend • The travel stipend should be used ONLY to travel to statewide meetings and LTP convenings • WaKIDS travel is included in the WaKIDS budget • The stipend was calculated based on federal GSA rates • Travel Stipend expenditures should be reported in the quarterly reporting template in the “Travel Stipend” expense category • No additional reimbursement funds will be provided • Unspent travel stipend funds will be recuperated • We encourage carpooling

  5. Payments

  6. Reporting Template

  7. Reporting Expenditures • FEDERAL FUNDS • $15,000 (93.505): Should be used ONLY for expenses budgeted under “Home Visiting” • $10,000 (84.412): Should be used ONLY for  expenses budgeted under WaKIDS • $22,728 (93.575): Funds are not restricted to any activity • PRIVATE FUNDS • $10,000 should be used ONLY for WaKIDS • $XXXXX in LTP funds should be used only for LTP • Remaining private funds are unrestricted

  8. Tips on Tracking & Reporting • TIPS: • All food and incentives should be reported to private revenue • Provide justifications for any variances • The FAR should be signed each quarter • Travel Stipend should be reported for the quarter in which the required activity took place • Actuals reported in a previous quarter SHOULD NOT be altered in any way

  9. Budget Revision Requests • TIPS: • Submit the budget revision request with the quarterly report prior to expending funds as requested • Budget revision requests need to be submitted if there will be a variance of greater than 10% in an expense category • ALL budget revision requests must be submitted no later than the third quarter report • Notification of approval will be included in the quarterly feedback

  10. Budget Revision Requests

  11. Questions?

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