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ICAP’s Post-MCAP M&E System and the Enhanced URS

ICAP’s Post-MCAP M&E System and the Enhanced URS. Outline. ICAP’s current M&E system Changing M&E needs M&E system enhancements URS 2.0 demonstration Timeline and next steps . ICAP’s Current M&E System. ICAP-NY M&E system established to support MCAP and other

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ICAP’s Post-MCAP M&E System and the Enhanced URS

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  1. ICAP’s Post-MCAP M&E System and the Enhanced URS

  2. Outline • ICAP’s current M&E system • Changing M&E needs • M&E system enhancements • URS 2.0 demonstration • Timeline and next steps

  3. ICAP’s Current M&E System • ICAP-NY M&E system established to support MCAP and other • centrally-identified priorities (PMTCT, TB/HIV, HTC, lab) • Collects information generated by service delivery programs • Indicators reported at the facility-level • ICAP country M&E systems: • Reporting required for broad portfolio of service delivery and other TA programs • Aggregate data management systems highly variable in terms of comprehensiveness, data checking, and dissemination capabilities.

  4. Changing landscape for reporting and data dissemination • Shift from focus on a single grant from one donor to multiple grants from multiple donors • Different levels of support (eg, facility, district) • New countries with distinct portfolios • Shift from reporting by ICAP-NY to CDC-Atlanta to in-country reporting • Expansion to new areas (e.g., capacity building, INCI/NEPI, SGBV, surveillance)

  5. What Enhancements are Needed? • Readily accepts data for different funding mechanisms at all levels of support (site, district and national levels) • Accepts PEPFAR Next Generation Indicators (NGI); easy addition of new program areas/indicators as needed • Ensures high quality data through automated user-defined data checks • Allows for timely and efficient program monitoring pre-programmed and user-defined reports

  6. Central Unified Reporting System (URS) • Current URS -> Web-based repository of routinely collected aggregate facility-level indicators • Data collection: On-line data entry or import • Data use: Pre-programmed dashboards and summary reports filterable by facility, province/district, and country • Limitations: • Data collection: Specific service delivery program areas only; based around the facility as the central unit of reporting • Data use: No user-defined queries • Data quality: Comprehensive data check review done externally

  7. Changes to URS- Phase 1 • Allow for tracking of diverse funding sources within in and across countries • Tailor reported indicators for a given funding source with varying periodicity: accept universe of PEPFAR indicators as well as indicators used by the country • Enable tracking of technical assistance or capacity building activities at different levels (site, province, district) • Static dashboards for key program areas • View data by multiple administrative levels • Increased security

  8. Planned Changes to URS- Phase II • Improved features: • Off-line data entry • Full array of dashboards and reports filterable by administrative levels • More flexible user-defined reports • Customized data checks • Maps • Automated generation of analysis files • Expanded use of URS as repository for other M&E resources

  9. Support for country aggregate Systems • Developing guidance document outlining key requirements for high-quality, flexible aggregate databases • Assessing existing aggregate systems and providing support to country teams to enhance existing systems • Supporting development of new country aggregate databases for diverse stakeholder audiences • eg, DHIS in Kenya, DRC, Mali, others

  10. Definitions • Funding source: Discrete funding mechanism for activities in one or more countries (eg, MCAP follow-on for country X, CHAT CS, NEPI) • Organizational unit: Beneficiary of the service delivery or technical assistance is provided (eg, a specific region, country, province, district, or facility) • Program area: Service delivery or technical assistance focus (eg, care and treatment, PMTCT, TBHIV, capacity-building, MCH, ) • Indicator: Variable used to measure achievement (eg, number of patients; number of trainings; number of DMT/HMT meetings)

  11. Demonstration

  12. URS Implementation Timeline • Phase I – April 2012 • Setup, data entry/import, dashboards • Phase II – June/July 2012 • Enhanced user-friendliness and efficiency : Off-line data entry, pre-programmed and user-defined reports, data checks • Formal launch will be for the April-June report in July 2012

  13. Next Steps • Jan-March 2012 report: • Enter data as usual in current URS (revised import instructions with new indicators to be shared this week) • Testing URS 2.0: conduct manual data entry or import into new system • Document feedback so that we can ensure the system meets your needs. Emailto your NY SI Unit contact and Deborah Horowitz - dsh2104@mail.cumc.columbia.edu

  14. Thank you!

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