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HIPAA Implementation: The Challenge

HIPAA Implementation: The Challenge. Ohio Department of Job and Family Services October 23, 2002. Ohio’s Organizational Structure Statewide Level Structure. Governor’s Office Sponsor. Cabinet Director Executive Leadership Committee. Deputy Director Project Management Team.

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HIPAA Implementation: The Challenge

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  1. HIPAA Implementation: The Challenge Ohio Department of Job and Family Services October 23, 2002

  2. Ohio’s OrganizationalStructureStatewide Level Structure Governor’s Office Sponsor Cabinet Director Executive Leadership Committee Deputy Director Project Management Team Business Partners Committee Technical Partners Committee Privacy Workgroup Security Workgroup Code Set Workgroup Education Workgroup Contracts Workgroup

  3. Medicaid’s Organizational StructureAgency Level Structure

  4. Ohio Statewide ProjectOrganizational Objectives • Assure compliance with HIPAA administrative simplification requirements • Assure that technical systems and business processes are integrated across agencies • Develop work products and tools to promote cost effective implementation • Promote a consistent national legislative and policy agenda • Develop effective education and outreach programs

  5. OUR APPROACH TO COMPLIANCE

  6. Lessons Learned – What Works • Organizational structure • Appointment of technical/policy co-leads for each workgroup or team • Development of a public website to disseminate information and work products developed • Building internal HIPAA expertise • Empowering teams to make decisions

  7. Lessons Learned – What Doesn’t • Budgeting for HIPAA on the agency level, as opposed to project level • Sustaining bureau level management support • Addressing the cultural issues between technical and policy staff • Inexperienced team leads • Administrative changes leading to philosophical changes in approach

  8. Questions? Robert C. Bergin bergir@odjfs.state.oh.us

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