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Spotlighting E-resources in the Catalog

Spotlighting E-resources in the Catalog. Michael Kreyche Systems Librarian Kent State University mkreyche@kent.edu. ALCTS CFFIG IG July 11, 2009 ALA 2009, Chicago. Innovative “Scoping”. Predefined Set of Search Limits Available at any point in the search

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Spotlighting E-resources in the Catalog

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  1. Spotlighting E-resources in the Catalog Michael Kreyche Systems Librarian Kent State University mkreyche@kent.edu ALCTS CFFIG IG July 11, 2009 ALA 2009, Chicago

  2. Innovative “Scoping” • Predefined Set of Search Limits • Available at any point in the search • Each scope defined by one of these: • Location • BCODE1: BIB LVL, from MARC Leader/07 • BCODE2: MAT TYPE, from • MARC Leader/06: Type of Record (OCLC “Type”) • and local inventions (Ebooks, Theses, Serials) • Also can be used for: standard limiting, material type icons • BCODE3 (display suppression code)

  3.  SCOPE

  4.  SCOPE

  5. POST-LIMIT  SCOPE

  6. SCOPE

  7. 1. What Scopes to Create? • Public Service Librarians • Reference • Branches • Special Collections • Regional Campuses • Location Based • Various “material types” rejected (serials, video, etc.) • Virtual location for "Online Resources"

  8. 2. How to Identify “Online Resources?” • The theoretical approach • Leader/006/007/008 values • GMD • Etc. • The pragmatic approach • Is there an 856 field? • What kind of 856 field is it?

  9. Looking at 856 Indicators • Dump 856 fields from MARC Records • Import into Access database • Indicators, subfields 3, u, z • Sort by first and second indicators • Fix errors • Analyze

  10. 856 4b Frequency Distribution

  11. Defining “Online Resource” * One-third to one-half of the are for tables of contents

  12. 3. How to Define “Online Resources?” • Location • workable • BCODE1: BIB LVL, from MARC Leader/07 • workable, maybe not used for anything else! • BCODE2: MAT TYPE • already used for limiting, material type icons • BCODE3: Suppression code • already used for other purposes

  13. How to Maintain the Scope? • As automated as possible • Minimal disruption of existing workflows • Need to modify LOCATION or BIB LVL • Automation environment • expect, tcl scripts (terminal interface) • "Millennium Scheduler" product • collect and output data • load records • but—no global changes!

  14. Solved: Attach Holdings Record • Location fields in different types records • Bib • Item • Holdings • Order • Multiple locations propagate to bib record • Adding holdings record modifies bib record

  15. Daily Automated Maintenance • Millennium Scheduler looks for 856 • Exports bib and holdings data to file • Puts file on server • Perl script processes file • If bib has no holdings record, writes one to file • If duplicates, writes duplicates to another file • Millennium Scheduler loads holdings file • Scheduler finds holdings records to delete

  16. Who’s Using Scopes? • Librarians love it • Patrons? • Examine server logs

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