Presentation Transcript

1. AUCTION EDITION Please complete your first set of focus questions.
2. AUCTION EDITION Gregg & Kristi Zonnefeld Central Wisconsin Christian
3. Introductions Tell briefly about yourself: Name / School Position Share about your Auction (if you have one) What do you hope to get out of this workshop?
4. AUCTION EDITION Pre-Auction Phase
5. Organization Leadership Group Work as couples!!! We do 6 couples / 3-yr commitment Solicitation Group
6. Quantity Items + Quality Items + High number of Attendees =SUCCESS!!!!!! Make it so people of all financial abilities can contribute and share in the fun!!
7. Attend other auctions See how other people do things Item ideas Decorating/theme ideas Keep things fresh and efficient
8. 2008 – Hawaiian Adventure 2007 – Take Me Out to the Ball Game 2005 – Sock Hop
9. Process Software MaestroSoft AuctionTrak Website Secure your own domain for the event 1and1.com – very affordable www.cwcauction.com
10. Process Potential Business Partners Who are they? Letters – Returning and New partners
11. Process Potential Business Partners Who are they? Letters – Returning and New partners Item Planning Varied items Unique items: students, parents, classes (baskets) Bake Sale BE BOLD & BE CREATIVE!!!
12. Process Build Attendees: O P M – Other People’s Money Post Card Mailing – constituents & businesses Facebook Online Registration Phone Call invites Signs in community Radio/Newspaper Word of Mouth – get them coming back Everyone can participate!
13. Make it the #1 friend-raising event of the year, and the fund-raising will follow!!
14. Process Solicitation Items divided by category Look for connections/clients/customers Start with who you know, and then find out who they know Build your list!! Think outside the box Update status in software, and hold accountable Monthly deadlines Follow-up, follow-up, follow-up!!
15. Process Event Decisions Venue: on campus vs. off campus Do we charge to attend? Meal charges? What do we feed them? Food Committee
16. AUCTION EDITION Auction Week
17. Auction Week!! Don’t be come the collection point for your items! 2 days before Certificate Check Hard copy of the list – mail one week before Divide items into “Stores”
18. Auction Stores Solicitation Categories vs. Auction Stores Divide by type of business for Solicitation Teams Divide by type of item for Auction Stores Children’s Home Décor Women’s/Crafts Restaurants/Food Men’s / Miscellaneous Garden/Produce Student Service ******Creativity in Names!
19. Auction Week!! Don’t be come the collection point for your items! 2 days before Hard copy of the list – mail one week before Divide items into “Stores” Live items vs. Silent Items Maximum profit / Maximum Fun Time is valuable asset
20. Auction Week!! Set-Up Depends on availability of your facility Need space to accommodate and allow movement Item Intake Near entrance to facility – labeled with # Committee delivers items to Auction Site Pre-print your materials & item checklist Checklist for walk-up items
21. Auction Week!! Basic Items Clipboards, wood blocks, item cards, silent bid sheets, tape
22. AUCTION EDITION Auction Day
23. Schedule Devotions at 2:30 PM with Leadership Team Silent Auction – opens at 3PM Stores close at scheduled times Meal – 4:00-6:00 PM Live Auction – 6:30 PM Doxology – 10:00 PM
24. Registration Separate lines Pre-Registered – packet At the door Streamline Be sure to collect data and get it properly entered into software
25. Silent Auction Bake Sale Bid Process – open vs. defined “Buy it Now” Table checking Encourage bids!!! Collect sheets quickly when closed 2 adults 2 students Enter immediately Post / Text Alerts
26. Live Auction 100 items – 85-90 is better Welcome time is prime opportunity to share vision of your school – video, testimony, devotional, etc.
27. Live Auction Auctioneer or two Best with passion for the mission of your school and/or knowledge of and relationships with your donor base Know the “big hitters” Emcee – read items clearly/ restrictions Callers (3) 2 people prep/gather items 2 recorders – one on computer, one hard copy
28. Live Auction Big Items Purchased with cash donations Aim to buy at cost Place a silent reserve - committee buys back
29. Live Auction Items 1-10 Not going to go great Have some guaranteed sellers that will start the night right Pace – pull the trigger quickly early in night Remind people this is a FUNDRAISER! No steals/bargains allowed!! Post totals periodically Incentive to grow the total Aim low – better to add later than subtract
30. Live Auction Special Project – “The Sausage”
31. Live Auction Special Project – “The Sausage” Raised between $12,000 & $21,500 Easy way for everyone to get involved Allow additions at checkout
32. Live Auction Special Project – “The Sausage” Raised between $12,000 & $21,500 Easy way for everyone to get involved Allow additions at checkout Game Break Heads/Tails, Wheel, Shell Game Culvers 
33. Live Auction Last 10 items Find a way to keep them in their seats Usually not your best sellers Pay attention to who your diehards are, and keep items for them Announce preliminary total Doxology
34. Checkout How early do we let them leave? Have multiple stations Credit Card capability Pay that night Get receipt Pick up items Pick up certificates Separate station
35. Take down Leftover items Unsold Not picked up Get a crew
36. Post-Auction Thank you letters / receipts to donors 2 weeks Ask for feedback – formal/informal Finish collecting $$ Wrap up and plan for next year What went well? What can we do better? Keep it fresh and efficient!

37. Celebrate God’s Abundant Blessings!