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Collaborating in Office XP

Collaborating in Office XP. www.triadconsulting.com. Collaboration. Doing together what cannot be done alone. Collaboration. …an exciting process where partners with diverse broad interests and expertise combine that expertise to focus on a specific common challenge or project.

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Collaborating in Office XP

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  1. Collaborating in Office XP www.triadconsulting.com

  2. Collaboration Doing together what cannot be done alone.

  3. Collaboration …an exciting process where partners with diverse broad interests and expertise combine that expertise to focus on a specific common challenge or project.

  4. Collaboration is a process to reach goals that cannot be achieved acting singly (or, at a minimum, cannot be reached efficiently). As a process, collaboration is a means to an end, not an end in itself. The desired end is more comprehensive and appropriate services that improve … outcomes. - Carl Bruner

  5. CollaborationSteps to Success • Involve all key players so that collaborative decisions and activities receive widespread support and recognition. • Ensure that the leadership is visionary, is willing to take risks, and facilitates change rather than directs it. • Establish a shared vision of how the collaboration should progress and of the expected outcomes.

  6. CollaborationSteps to Success • Build ownership at all levels. Commitment to change must be mobilized at all organizational levels. • Establish communication and decision-making processes that accept disagreement among actors as part of the process and establish ways to address conflict constructively.

  7. CollaborationSteps to Success Institutionalize change by encouraging partners to include collaborative goals in their own institutional mandates and by earmarking funds to carry out collaborative activities. Finally - and perhaps most importantly - remember that change begins with individuals, not institutions.

  8. Collaboration is "the process of shared creation: two or more individuals with complementary skills interacting to create a shared understanding that none had previously possessed or could have come to on their own”. • Michael Schrage Shared Spaces as Collaborative Tools

  9. Working Across Time and Space: Collaborating in Office XP Gini Courter Annette Marquis TRIAD Consulting

  10. Collaborating in Office XP • Document development • Communication • Publication • Web Collaboration

  11. Document Development in Microsoft Word • Reviewing tools • Versions • Comments • Tracking changes

  12. Document Development in Microsoft Excel • Reviewing tools • Comments • Tracking changes • Shared workbooks

  13. Document Development in Microsoft PowerPoint • Reviewing tools • Comments

  14. Communication in Word, Excel, and PowerPoint • Send To • Send for Review • Document routing • Hyperlinks

  15. Communication in Outlook • E-mail rules • Signatures • Delivery and Read Receipts • Message Recall

  16. Communication in Outlook • Scheduling • Mobile solutions supported by XP • E-mail • PDAs (Personal Digital Assistants)

  17. Going Mobile in Outlook • Email solutions supported by Outlook • To an i-phone: 10 digit number @ provider • For example: 8105551100@nextel.com • To a RIM device (Blackberri) • User email automatically routed to device • PDAs (Personal Digital Assistants) • Palm OS: Palm and Handspring • Windows CE: Compaq iPaq, HP Journada

  18. Word Web Publishing • Web Page Wizards • Batch HTML conversion

  19. Excel Web Publishing • Static pages (Internet) • Save As Web Page > Save • Dynamic pages (Intranet) • Save As Web Page > Publish

  20. PowerPoint Web Publishing • Saving presentations for the web • Online Broadcast

  21. Outlook Publishing • Public folders • Discussion lists • Idea folders • Shared contacts • Can be used as Word Merge data • Shared calendar • Use for corporate or department events

  22. WebCollaboration • Instant Messaging • Net Meeting • Online Document Collaboration • SharePoint Team Services

  23. Other Tools • Adobe Acrobat – create downloadable, attachable PDF files that are printable, but not (easily) editable • Invoices • Brochures • Registration forms • Microsoft FrontPage – Web publishing and management software, integrates with Microsoft Office

  24. ¿Questions?

  25. About the Presenters • Gini Courter and Annette Marquis are partners at TRIAD Consulting, a collaboration solutions and training company located actually in Michigan and virtually everywhere. • For more information, visit www.triadconsulting.com • For IAAP materials, specify www.triadconsulting.com/events/iaap.htm

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