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Burroughs Community School PTA

Join us for the Burroughs Community School PTA meeting! We will discuss administrative matters, special funding requests, PTA volunteering, subcommittee reports, fundraising, and more. Let's support our school goals through fundraising and volunteering and build a strong community of parents, teachers, and staff.

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Burroughs Community School PTA

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Presentation Transcript

  1. Burroughs Community School PTA Sept. 24 2019

  2. Meeting Agenda • Welcome and Introduction to the PTA • Administrative • Special Funding requests • PTA volunteering • Subcommittee reports • PTA Fundraising and budget  • State of the school from Principal Bartl

  3. Welcome to the Burroughs PTA Support school goals through fundraising and volunteering Build a community of parents, teachers, and staff Promote parent involvement

  4. What do we support? Special programs School-wide Curriculum • Chess club • Lego League • Destination Imagination 20 special programs across all grades including: • Field trips • Classroom projects • Art Adventure • BRAVO • Mindfulness • Families for Equity and Justice Afterschool Events Operational Support Singapore Math Teacher and Specialist Support • Classroom stipend for every teacher and specialist • Art, media, music supplies • PE field trips - fishing, ski trip, track and field PTA administrative and operational annual expenses Direct School Budget Support • All-school picnic • 5th grade celebrations • Other school events Non-staff costs

  5. Upcoming Events

  6. How else can I be involved? I love school policy Site Council I love equity Families for Equity and Justice I love district policy Area C Meetings

  7. Administrative business Approve minutes Elect officers Madeline Lohman Erin Albu Abbie Wozniak President Volunteer Coordinator Treasurer

  8. Special funding requests Ms. Tami/Kindergarten team • Light table for $400

  9. Volunteering with the PTA Volunteers keep our school strongand vibrant! There is a place for everyone! Jennie Hartman helping Wellness Week happen 40+ committees

  10. Current needs We are in critical need for certain committees as families age out of Burroughs: The following programs need volunteers to ensure that ALL students who want to participate have an equal opportunity • Auction • Read-a-thon • Lunchroom • Mindfulness • BRAVO • Lego League • Destination Imagination

  11. So you want to volunteer? • Contact me! Burroughsmn.pta@gmail.com • Read the Bulletin for our most up-to-date and urgent needs • Visit the Sign Up Genius page (SUG) – a great “one stop shop” https://www.signupgenius.com/go/5080b4aada62ea4f85-ptacommittee • Note: Please complete the Volunteer Form linked on the Burroughs website and turn in to the office https://burroughs.mpls.k12.mn.us/volunteering_2

  12. Subcommittee reports • Media  • Auction • Read-a-thon  • Bravo • EZ Bucks and Dining for Dollars • Class Champs

  13. PTA fundraising and budget allocation 2019/2020

  14. Why fundraise? Fund programs we have committed to in the current year and honor new requests from parents and teachers to sustain and evolve the Burroughs community.

  15. When and how do we fundraise? Throughout the year: Spirit wear, Dining for Dollars, Box tops, Shop with Scrip, Great gatherings*, and more with the support of parent volunteers. PTA Meeting: Budget review for current year *Silent Auction SEPT NOV FEB MAR APR Read-a-Thon Book Fair PTA Meeting: Budget review for next year

  16. Burroughs Community School - $ GeneratorsPTA Box Tops is budgeted to bring in $200

  17. What are we funding? Achieve Mpls $55k 34% Singapore math $40k 25% Special programs and field trips $26,300 16% Teacher and specialist support $22,640 14% Operational $10,170 6% Events $3550 2% Afterschool programs $1700 1%

  18. How We Allocate Funds Silent Auction + Great Gatherings Funds Achieve Mpls [Burroughs Fund] Fund-a-Need • Principal Bartl manages • District-affiliated non-interest bearing account • $55,000 for 2019 • Funds non-staff parts of school budget and (2) teacher emeritus • Reserve fund • Special funding request at auction • $12,000-$13,000 for 2019 • Principal Bartl and PTA manage • For one-time, big ticket items PTA committee organizes and manages 2019 breakdown: • Revenue $ 90,000 • Expenses $ 33,000 • Net = $ 57,000

  19. How We Allocate Funds All other Fundraising PTA Main Budget Discretionary Budget • PTA members manage • 2019 budget adopted April 2018 • Line items examples: • Curriculum • Field trips and projects • Teacher and specialist support • Events • Afterschool programs • PTA administration • PTA board and members manage • Money not allocated to a line item • Spent during year on requests from teachers and parents • XX for 2019 • Read-a-Thon • Dining for Dollars • Yubbler • Box-tops

  20. The Story of a Budget Line Item Discretionary Budget Item Main Budget • New initiative or one-time expense • Need to ask for funding at a PTA meeting every year Examples: • Mindfulness • Families for Equity and Justice • March: PTA discusses need for permanent funding in March • April: PTA votes on adding to main budget Now a permanent line item! • Rolls over into next year’s budget unless circumstances change Examples: • Mindfulness program changes • Peace Prize forum

  21. How to submit a funding request… < $200 PTA board vote > $200 PTA members vote Parents & Teachers Email PTA your funding request Form

  22. New paperless system Do you want to submit a funding request? Get reimbursed for a PTA-approved expense? We are now paperless! Fill out the PDF form and submit with photographed or scanned receipts.

  23. Burroughs Community School PTA 19/20 Approved Budget April 16, 2019

  24. Revenue: Budget Comparison

  25. Fundraising Costs: Budget Comparison

  26. Enrichment & Administration: Budget Comparison

  27. After School, Art Adventure and Burroughs Support: Budget Comparison

  28. Special Programs: Budget Comparison

  29. Specialists: Budget Comparison

  30. Additional Specialists: Budget Comparison

  31. Total Expenditures: Budget Comparison

  32. State of the School Principal Ana Bartl

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