Child and Adult Care Food Program (CACFP) Administrative Training

1. Child and Adult Care Food Program (CACFP)Administrative Training Child Nutrition and Food Distribution Programs North Dakota Department of Public Instruction Wayne G. Sanstead, State Superintendent

2. GOAL OF CACFP Helping to improve and maintain the health and nutritional status of children and adults in care while promoting the development of good eating habits

3. UPDATES New & Updated • Creditable food guide • New Reimbursement Rates • Income Eligibility Guidelines

4. Creditable Food Guide • http://www.dpi.state.nd.us/child/CACFPcreditable.pdf

5. New Reimbursement Rates CHILD AND ADULT CARE CENTER REIMBURSEMENT RATES July 1, 2012 – June 30, 2013 Full Reduced Price Free Breakfast $.27 $1.25 $1.55 Lunch/Supper $.27 $2.46 $2.86 Snack $.07 $0.39 $0.78 Cash in Lieu $.2275 The new rates are posted on the DPI/Child Nutrition website.

6. Updated Income Guidelines • http://www.dpi.state.nd.us/child/new/income_eligibility_guidelines12-13.pdf

7. Extended Eligibility Policy Children receiving SNAP, FDPIR, or TANF benefits are always categorically eligible for free meals and their eligibility extends to all household members participating in CACFP.

8. MILK Fluid milk served to children 2 years and older must be: • Fat-free (skim) or low-fat (1%) • Fat-free or low-fat lactose reduced milk • Fat-free or low-fat lactose free milk • Fat-free or low-fat acidified milk • Fat-free or low-fat flavored milk (i.e. chocolate) • All milk must be pasteurized fluid milk that meets State and local standards

9. MILK • It is recommended that whole milk be served to children from age 1 to 2. However, meals are still reimbursable if reduced, low or non-fat milk is served to these children. • Whole milk or reduced-fat (2%) milk may not be served to children age 2 and older without a medical statement. • Meals served with whole or 2% milk are non-reimbursable. • If whole or 2% are listed on menus or observed during a review, meals will be disallowed.

10. MILK Non-dairy Milk Substitutes: • Non-dairy milk substitutes may be served in lieu of fluid milk to children who cannot consume fluid milk due to a medical or other special dietary needs, other than a disability, • Non-dairy milk substitutes must be nutritionally equivalent to milk (8 grams of protein per serving).

11. MILK Parents may request in writing non-dairy milk substitutions without providing a medical statement. Example: if a parent has a child that follows a vegan diet, the parent may submit a written request asking that soy milk be served in lieu of cow’s milk. The written request must identify the medical or other special dietary need that restricts the diet of the child.

12. Milk Substitutes • Milk substitutions are at the option and the expense of the facility. • Parents may supply a creditable non-dairy milk substitute and the center may claim the meal. • If the non-dairy milk substitute does not meet the USDA standards, the meals may not be claimed for reimbursement.

13. Creditable Non-Dairy Milk Substitutes • Currently, the following brands are known to fulfill the non-dairy milk substitute nutrient requirements. • Rice, almond, coconut, flax and other milks do not meet the nutrient standards.

14. WATER Drinking water must be made available to children throughout the day as nutritionally appropriate. Options for compliance are: • Simply provide water to a child when it is requested. • Having water pitchers and cups set out and offering water. Water can be served at a meal but it cannot be served in lieu of milk when milk is required in the meal pattern.

15. SOCIAL SECURITY NUMBER Only the last four digits of the SSN is required on the free and reduced price meal application.

16. FOSTER CHILDREN • The foster child is categorically eligible for free meals and is no longer considered a household of one. • Households with foster and non-foster children may choose to include the foster child as a household member.

17. Cheese- What’s Creditable What’s Not • Natural Cheese: Packages that state 100% natural cheese credits ounce for ounce as a meat alternate. For example: Cheese sticks, Cheddar, Mozzarella, Monterey Jack. • Processed Cheese: To make processed cheese, natural cheeses are melted together with small amounts of liquids and emulsifiers added. An ounce of processed cheese credits as an ounce of meat alternate. For example Deli Slices.

18. Cheese- What’s Creditable What’s Not • Processed Cheese “Product”: Contains less than 51 % cheese. A cheese product is NOT Creditable. This includes Kraft Singles (and store brands) and Velveeta. • Processed Cheese “Food” or “Spread”: Contains at least 51% cheese. One ounce of cheese food or spread only credits as ½ ounce meat alternate.

19. Civil Rights The U.S. Department of Agriculture prohibits discrimination in the CACFP on the basis of race, color, national origin, sex, or disability.

20. Civil Rights Collection and use of data • Program applicants/participants may not be required to furnish information on their race or ethnicity on the child enrollment form

21. Civil Rights Public notification systems – • Place the nondiscrimination “Justice for All” poster in a prominent area where participants and potential participants have ready access • The public notification system contains the following basic elements: • Program Availability • Complaint information • Nondiscrimination Statement

22. Civil Rights Complaint procedures • The person alleging the complaint must be provided with the nondiscrimination statement and procedure • The nondiscrimination statement has the complaint process (the statement is on the “Justice For All” poster) • A complaint alleging discrimination must be made within 180 days of the event • Complaints should be forwarded to the State Agency or directly to USDA using the address in the nondiscrimination statement

23. Civil Rights Compliance review techniques • The State Agency reviews civil rights as part of the compliance monitoring • Sponsor of Centers must check for civil rights when doing the on-site reviews

24. Civil Rights Resolution of noncompliance • Resolve all civil rights issues (examples- special dietary needs, language asst.) • Be responsive to corrective action regarding civil rights

25. Civil Rights Requirements for reasonable accommodation of persons with disabilities – such as- • Special dietary needs • Special eating utensils • Equal access and service

26. Civil Rights Requirement for language assistance • Forms are available in different languages, please contact the State Agency for access to these forms • If you need an interpreter to explain the program to parents and one isn’t available locally, please contact the State Agency

27. Civil Rights • Conflict Resolution • Assess the nature of the problem • Take appropriate steps to notify all pertinent parties that there is a problem and work together to make a solution • Follow-up

28. Civil Rights Customer Service • All participants must be treated in the same manner • Be proactive and accommodating • When a parent approaches you regarding a special dietary accommodation or any civil rights issue, treat them with respect and be helpful

29. Civil Rights Examples of Discrimination: • Refuse a child’s enrollment based on disability • Serving meals at a time, place, or manner that is discriminatory • Selectively distributing applications • Not offering the program to infants • Segregating kids by gender or ethnicity/race

30. Serious Deficiency Process • The State Agency Will: • Identify Serious Deficiency • Prepare Serious Deficiency Notice • Assess Corrective Action • Prepare Notice of Termination (if not corrected) • Hold the Appeal • Place on National Disqualified List

31. Claims will now be done on the ND Food System • For-profit sponsors will also submit claims online

36. For-Profit Center Claims

40. Claims • Due Dates • Submit claims by the 10th of the month for the preceding month to receive payment in a timely manner • Direct Deposit available (payment received within 2-3 days) • Checks can be mailed (payment received with 4-5 days) • You have 60 consecutive days (not working days) to submit a valid claim (after 60 days, claims cannot be accepted)

41. Where Are the Forms? • www.dpi.state.nd.us/child • Programs • Child and Adult Care Food Program • Forms

42. For-Profit Centers • Roster (submitted with claims in the NDFOODs system each month) must have current dates for both: • CACFP enrollment dates • CACFP Application for Free and Reduced Price Meals • Termination dates (when children leave your center)

43. Sponsor of Centers • Must monitor and complete self-monitoring form for each site (including the main site) three times per year • Follow up on errors/problems • NEW-5 day reconciliation as part of the self-monitoring

47. Infants USDA defines an infant as ages birth through the 11th month.

48. Birth through 3 months • Required at all meals and snacks: • Iron-fortified formula and/or • Breast milk

49. 4 through 7 months • Required at all meals and snacks: • Iron-fortified formula and/or • Breast milk Solid foods when developmentally ready

50. 8 Through 11 months Required at Breakfast: • Iron-fortified formula and/or breast milk • Iron-fortified infant cereal (IFIC) • Fruit and/or vegetable ( not juice)