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IEEE-SA Patent Policy and Meeting Etiquette

This agenda outlines the IEEE-SA Patent Policy and Meeting Etiquette for the TGaq Pre-Association Discovery meeting in May 2016. It includes guidelines on disclosure of patents, antitrust compliance, and conducting meetings professionally.

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IEEE-SA Patent Policy and Meeting Etiquette

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  1. TGaq Agenda Authors: Date: 2016-05-16 Stephen McCann, BlackBerry

  2. Abstract Agenda for TGaq Pre-Association Discovery meeting for May 2016, Waikoloa, Hawaii, USA Stephen McCann, BlackBerry

  3. Monday16 May 2016, 13:30 – 15:30 • Room: Kohala 2 • Call Meeting to Order • Chair’s welcome Stephen McCann, BlackBerry

  4. Participants, Patents, and Duty to Inform All participants in this meeting have certain obligations under the IEEE-SA Patent Policy. • Participants [Note: Quoted text excerpted from IEEE-SA Standards Board Bylaws subclause 6.2]: • “Shall inform the IEEE (or cause the IEEE to be informed)” of the identity of each “holder of any potential Essential Patent Claims of which they are personally aware” if the claims are owned or controlled by the participant or the entity the participant is from, employed by, or otherwise represents • “Should inform the IEEE (or cause the IEEE to be informed)” of the identity of “any other holders of potential Essential Patent Claims” (that is, third parties that are not affiliated with the participant, with the participant’s employer, or with anyone else that the participant is from or otherwise represents) • The above does not apply if the patent claim is already the subject of an Accepted Letter of Assurance that applies to the proposed standard(s) under consideration by this group • Early identification of holders of potential Essential Patent Claims is strongly encouraged • No duty to perform a patent search Stephen McCann, BlackBerry

  5. Patent Related Links All participants should be familiar with their obligations under the IEEE-SA Policies & Procedures for standards development. Patent Policy is stated in these sources: IEEE-SA Standards Boards Bylaws http://standards.ieee.org/develop/policies/bylaws/sect6-7.html#6 IEEE-SA Standards Board Operations Manual http://standards.ieee.org/develop/policies/opman/sect6.html#6.3 Material about the patent policy is available at http://standards.ieee.org/about/sasb/patcom/materials.html If you have questions, contact the IEEE-SA Standards Board Patent Committee Administrator at patcom@ieee.org or visit http://standards.ieee.org/board/pat/index.html This slide set is available at http://standards.ieee.org/board/pat/pat-slideset.ppt Stephen McCann, BlackBerry

  6. If anyone in this meeting is personally aware of the holder of any patent claims that are potentially essential to implementation of the proposed standard(s) under consideration by this group and that are not already the subject of an Accepted Letter of Assurance: Either speak up now or Provide the chair of this group with the identity of the holder(s) of any and all such claims as soon as possible or Cause an LOA to be submitted Call for Potentially Essential Patents Slide #3 Stephen McCann, BlackBerry

  7. Other Guidelines for IEEE WG Meetings • All IEEE-SA standards meetings shall be conducted in compliance with all applicable laws, including antitrust and competition laws. • Don’t discuss the interpretation, validity, or essentiality of patents/patent claims. • Don’t discuss specific license rates, terms, or conditions. • Relative costs, including licensing costs of essential patent claims, of different technical approaches May be discussed in standards development meetings. • Technical considerations remain primary focus • Don’t discuss or engage in the fixing of product prices, allocation of customers, or division of sales markets. • Don’t discuss the status or substance of ongoing or threatened litigation. • Don’t be silent if inappropriate topics are discussed … do formally object. --------------------------------------------------------------- See IEEE-SA Standards Board Operations Manual, clause 5.3.10 and “Promoting Competition and Innovation: What You Need to Know about the IEEE Standards Association's Antitrust and Competition Policy” for more details. Stephen McCann, BlackBerry

  8. Resources – URLs • Link to IEEE Disclosure of Affiliation • http://standards.ieee.org/faqs/affiliationFAQ.html • Links to IEEE Antitrust Guidelines • http://standards.ieee.org/resources/antitrust-guidelines.pdf • Link to IEEE Code of Ethics • http://www.ieee.org/web/membership/ethics/code_ethics.html • Link to IEEE Patent Policy • http://standards.ieee.org/board/pat/pat-slideset.ppt Stephen McCann, BlackBerry

  9. Meeting Etiquette • IEEE 802 is a world-wide professional technical organization • Meetings are to be conducted in an orderly and professionalmanner in accordance with the policies and procedures governed by the organization. • Individuals are to address the “Technical” content of the subject under consideration and refrain from making “personal” comments to or about the presenter. Stephen McCann, BlackBerry

  10. Monday cont’16 May 2016, 13:30 – 15:30 • Approve Agenda • 11-16-0515r2 (this document) • Secretary Position • Establish secretary for the week • March 2016 Minutes • https://mentor.ieee.org/802.11/dcn/16/11-16-0430-00-00aq-tgaq-meeting-minutes-march-2016-session.doc Stephen McCann, BlackBerry

  11. Monday cont’16 May 2016, 13:30 – 15:30 • Teleconference Minutes • None • Re-present closing report from March 2016 • https://mentor.ieee.org/802.11/dcn/16/11-16-0462-00-00aq-closing-report.pptx • TG chair and TG vice-chair elections • Recommendation of TG chair for WG plenary • Vice-chair and Secretary nominations now open • Election for TG vice-chair(s) and secretary • TG editor appointed Stephen McCann, BlackBerry

  12. Monday cont’16 May 2016, 13:30 – 15:30 • Letter Ballot 219 • Analysis of comments from D4.0 letter ballot • https://mentor.ieee.org/802.11/dcn/16/11-16-0553-00-00aq-lb219-wg-comments-for-11aq-draft-4-0.xlsx Stephen McCann, BlackBerry

  13. Monday II16 May 2016, 16:00 – 18:00 • Room: Kohala 2 • Documentation Re-cap/Editor’s Report • Draft 4.0 • Figures • Schedule and next steps • Letter Ballot 219 • Continuation of analysis of comments from D4.0 letter ballot • Presentations Stephen McCann, BlackBerry

  14. Wednesday18 May 2016, 13:30 – 15:30 • Room: Kona 3 • Presentations • 11-16-0953r3 [Payam] • Letter Ballot 219 • Continuation of analysis of comments from D4.0 letter ballot Stephen McCann, BlackBerry

  15. Thursday19 May 2016, 08:00 – 10:00 • Room: Kona 3 • Vice-chair and Secretary election • MDR • Preparation for July 2016 Plenary • Room/Slot Allocation – 6 slots, room for 25 • Presentations • 11-16-0695r3 • Letter Ballot 219 • Continuation of analysis of comments from D4.0 letter ballot • Check PICs and MIB Stephen McCann, BlackBerry

  16. Thursday II19 May 2016, 10:30 – 12:30 • Room: Kona 3 • Letter Ballot 219 • Continuation of analysis of comments from D4.0 letter ballot • Presentations Stephen McCann, BlackBerry

  17. Thursday III19 May 2016, 16:00 – 18:00 • Motions • Comment resolution motions • 11-15-0417r15 • Teleconference(s) • 24 June, 1 July, 12:00 noon ET for 1 hour • Timeline update (see next slide) • AOB • Adjourn Stephen McCann, BlackBerry

  18. Timeline – May 2016 • Approval of PAR & 5C: March 2012 • Initial TG meeting: March 2013 • Initial Working Group Letter Ballot: March 2015 • Re-circulation Working Group Letter Ballot: March 2016 • Form Sponsor Ballot Pool: July 2016 • Mandatory Draft Review: May 2016 • Initial Sponsor Ballot: August 2016 • Sponsor Ballot Recirculation: November 2016 • Final WG/EC Approval: March 2017 • RevCom/Standards Board Approval: March 2017 Stephen McCann, BlackBerry

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