Emergency Evacuation 500 Boylston Street Berat Hyseni – 222 Berkeley/500 Boylston Director of Security
Why Evacuation Training? • The Landlord-Tenant relationship is one of mutual dependence and responsibility. This relationship is most important when discussing fire and life safety issues. • You depend on the management team to provide you with information and instructions on how to respond in an emergency situation. • Similarly, we depend on you—and on all of the tenants—to become familiar with that information and to participate in evacuation drills and training sessions, as well as keeping us informed of any changes in your evacuation team.
Hard Facts • You cannot eliminate the possibility of a serious emergency. • You cannot predict when an emergency will occur. • You cannot afford to rely on automatic systems alone. • To react to an emergency effectively, people must be properly trained, equipped, and prepared.
Emergency Response • Oxford Properties has committed significant time, resources, and training of building personnel to respond appropriately and consistently to emergency situations. • Oxford has implemented: • Chain of Command principle • Oxford Person in Charge (OPIC) • Single point of contact • We want to educate you to make sure we are all prepared.
Emergency Evacuation Tenant Evacuation Team Roles and Responsibilities
Emergencies • Throughout this session, we refer to the Floor Wardens, Suite Monitors, Searchers, Special Assistants, andAlternates. • These are people on each floor that have been assigned specific duties to perform during an emergency. • All members of the tenant evacuation team must become familiar with these procedures.
Evacuation Team Roles • Floor Wardens/Suite Monitors • Searchers • Special Assistants • Alternates
Floor Warden/Suite Monitors • Manages the evacuation of their suite and common areas on their floor. • Appointed by the tenant of a full floor. • Receives information from Suite Monitors and reports that information to the management team.
Floor Warden/Suite MonitorsPrimary Responsibilities • Organizes and directs the evacuation team for the assigned suite and common areas on the floor. • Wears appropriate emergency identification. • Ensures that all public areas of their assigned floor are searched and evacuated. • Keeps OPIC informed of evacuation status. • Keeps OPIC informed of absences of tenant evacuation team members responsible for public areas.
Searchers • Searchers are appointed by the tenant for each floor and each suite. • Primary Responsibilities • Searches all rooms in their suite and common areas on their floor to ensure everyone has evacuated. • Uses Post-It notes to identify that areas or offices are vacated. • Informs the Suite Monitor when assigned area is fully evacuated.
Special Assistants • Aids persons requiring special assistance. • Special Assistants are appointed by each tenant on each floor. • Two Special Assistants are recommended for each individual requiring assistance. • Assures that those needing special assistance are evacuated safely.
Special Assistants • If there is evidence of fire, persons requiring special assistance should be moved into the building/floor designated area once the floor is clear of evacuating personnel. • Special Assistant will stay with person until fire department locates them.
Special Assistants • People with special assistance should wait until the entire floor is evacuated • People who need special assistance should go to the freight elevator bays with their special assistants
Communication Flow Floor Warden/ Suite Monitors OPIC Searchers SpecialAssistants
Alternates • Sufficient alternates for each evacuation team position must be assigned so that principal or alternate is in the building at all times during normal business hours to provide leadership under the plan. • Coverage during vacations, sick leave, etc., must be taken into account.
Emergency Evacuation Evacuation Procedures
Building Facts500 Boylston • 25 Floors, 315 Feet. • 17 Elevators: 4 low rise, 5 mid rise, 4 high rise, 2 garage, 2 jump and 1 freight • Complete fire suppression and fire alarm system • 3 Stairwells - Fully sprinkled with smoke evacuation and stairwell pressurization systems
Fire Alarm System Initiating Devices • Smoke Detectors • Located in various tenant space, electrical and mechanical areas, including air ducts • Sprinkler Flow Switches: • Monitor the flow of water • Located on the main fire pump, the building risers, and on each floor • Manual Pull Station: • For Most floors - two (2) per floor, located on each stairwell entrance • From the 6th floor down at each building there are 3 • All retail and lobby exits have them as well
When the Alarm is Initiated • Pre-Alert message will be heard on all floors • The evacuation tone sounds on the incident floor AND the floor above AND below the floor of incident - “Shelter in Place” • 500 Elevators: Recall if the alarm initiating device is located in an elevator machine room or elevator vestibule
Shelter In Place • Widely used term for various emergencies • Why and What - • Why? • History and Evolution • What it means in a: • Fire Emergency, Hazardous Substance • Versus what it means in a: • Weather Emergency, Active Shooter, Local Emergency
How to Evacuate in an Emergency • Current code • Evacuation tone sounds on the floor of incident and the floor above and below the incident • Same process for all emergencies – Fire, Weather, Power Outage, Active Shooter, etc • Which floors to evacuate • Evacuate the floor of incident AND the floor above and below; must evacuate the floor if you hear the evacuation tone • Where do you evacuate to • Your company meeting place. Must be at least 300 feet away from the building. • Floor warden/Suite monitors report to OPIC at the Trinity Church
Our Alarm System • What it sounds like • When you hear this, evacuate!
Good Evacuation Procedures • Exit by nearest stairwell • Remain calm and quiet so everyone can hear announcements and instructions • Walk single file, keeping to the right; do not run or push. Use the handrail • Take nothing with you—no beverages, papers, etc. • Do not use the elevators! • Evacuate to your designated location
Emergency Evacuation Other Important Info
What to do: Fire Emergency • Activate the nearest manual pull station/fire alarm. • Call 911. • 24/7 Building Emergency Line: 1-617-236-8531 • Listen for instructions over the PA, or evacuate immediately (if you see or hear an alarm). • Close doors as you exit (to slow the spread of the fire). • Feel any closed doors with the back of your hand; if hot, do not open. • Exit floor and relocate to where instructed.
DO NOT! • Do not use elevators to evacuate (use the stairs). • Do not evacuate to the roof (always go down). • Do not attempt to “fight” the fire yourself. • To prevent fires, do not: • Use space heaters. • Overload extension cords or power strips. • Run electrical cords under rugs or mats. • Use any device that has a cracked or frayed power cord.
What to do: Smell of Smoke • Call 24/7 Building Emergency Line: 1-617-236-8531 • Do not investigate the smell of smoke yourself. • Building staff will respond to investigate the smell of smoke. • If you see smoke, treat it as a fire and follow the fire emergency procedures.
Medical Emergencies • Time is extremely important in medical emergencies. • Should someone require medical assistance you need to: • Call 911. • Relay detailed information to the 911 operator. • Call 24/7 Building Emergency Line: 1-617-236-8531 • Do not move the injured person unless a life-threatening hazard exists.
What to do: Power Outage • Call 24/7 Building Emergency Line at 1-617-236-8531 • Turn off computers and equipment. • Property team will: • Contact the utility company to find out the anticipated duration and severity of the outage. • Check for potential elevator entrapments. • Order an evacuation if the outage will be lengthy. • Keep tenant contacts updated on status.
Things to Know • The 24/7 Building Emergency Line: 1-617-236-8531 • Who will need special assistance to evacuate. • List can be changed • Share it with the building/security • All exit routes from your suite (know your escape route).
Emergency Evacuation What Next?
Next Steps • Establish an evacuation team. • Train the evacuation team and become familiar with the building, exits, and Life Safety Systems. • Have security speak at team meetings for +/- 10 minutes • Develop or update an emergency telephone tree for contacting employees & customers. • Participate in the Evacuation Drills. • Have all tenant evacuation team members familiarize themselves with the Tenant Emergency Response Guide.
Emergency Evacuation Questions? THANK YOU!