The Lone Star College System

1. 1 The Lone Star College System $420 million bond project 21 new buildings on 10 sites in 18 months! • 13 Locations spread across 1,400 square miles • 5 Colleges • 2 University Centers • 5 Centers • System Office & Training Center • 4,800 employees • 152 OTS Staff • 80,000+ Students • 62,476 Credit • 19,250 Non-Credit

2. Intergrate IT into the Process 2 • Challenge • Coordinate core IT infrastructure • Meet instructional needs • Provide innovative classroom technologies • Go beyond the normal involvment • Become a partner that adds value to the project • Learn how the process really works • Establish and document standards • Think outside the box – focus groups with students, faculty and staff • Evaluate all options before setting a standard • Make sure to get documented buy-in from everyone

3. Select the Right Design Firm 3 VoIP VENDOR A/V CONTRACTOR NETWORK SERVICES PROVIDER APPLICATIONS DEVELOPERS CABLING VENDOR Technology Project Manager IT STAFF NETWORK SERVICES END USERS DATA NETWORK PROVIDER IT Professionals do not have the right skills to handle large construction projects Choose an IT construction consultant that does • Three stage RFP Process • Written responses with sample design packages • Formal presentation • Detailed reference checks and site visits if possible Project Manager MEP Facilities General Contractor Architects Specialty Consultants The consultants are not a Vendor! They are an extension of your IT organization for the duration of the projects.

4. Establish Standards 4 CATV / MATV Ground Bar 4 - 6 " Riser Cores Ladder Rack Equipment and Cable Racks Overhead Page Security IP Backbone Network Be invoved in the bidding process for each building Make sure section 27 identifies your standards Review all subcontractors to make sure they have the standards document, and have written acknowledgement Meet with the General Contractor and your Project Team Design for Growth!

5. Technology Friendly Space 5 • IP Network “Convergence” • Voice Systems • Data Devices • Video Distribution • Building Automation • Security Video • “Technology Vision” Needed • Engage Multiple Teams and Constituencies • Impact on Data Center, Backup Systems, WAN • Other System-Wide Technologies: Conferencing Servers, • Mass Notification Systems

6. Designs and Budgets 6 • Square Footage is rarely a meaningful predictor of technology costs • Headcount X 1.15 = Telephone Count • Headcount X 1.25 = Cable Count • Square Footage / 20,000 per = Number of Technology Closets • Budget Guidelines • VoIP Phones: $1,000 per telephone * • Call Centers / Trading: $2,500 per position minimum • Nurse Call: $2,500 per bed minimum • Cabling: $500 to $650 per outlet • Data Centers: $150 to $700 per foot • IP Networks: Wild Card! • Audio / Visual $ -0- to Millions *

7. Managing the Schedule 7 Create Detailed Plan for Opening Intergrate IT schedules into the construction planning group’s main schedule

8. Be Prepared for Problems 8 Have emergency repair contracts ready! Expect the unexpected Phase I Excavation – know your fiber locations, and when the contractors are close to them

9. Take a ways! 9 Shah Ardalan, Vice Chancellor/CIO, Technology Services Link Alander, Associate Vice Chancellor Technology Services Lone Star College System • Establish IT standards for construction • Use for all projects large or small • Make sure you are part of the project team from start to finish – Be Engaged! • Enforce your standards – that’s why you set them! • Manage the IT Project Budgets • Prepare for the unexpected – It will happen! • Select Partners not Vendors • There is too much at risk