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RDA and Archives

RDA and Archives. Cory Nimer Brigham Young University. Foundations of RDA. Functional Requirements of Bibliographic Records (FRBR) Functional Requirements of Authority Data (FRAD). Work Expression Manifestation Item. Group 1. Person Corporate body. Group 2. Concepts Objects Events

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RDA and Archives

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  1. RDA and Archives Cory Nimer Brigham Young University

  2. Foundations of RDA • Functional Requirements of Bibliographic Records (FRBR) • Functional Requirements of Authority Data (FRAD) Work Expression Manifestation Item Group 1 Person Corporate body Group 2 Concepts Objects Events Places Group 3

  3. Foundations of RDA • FRBR Relationships • Group 1 Work realized in/ realization of Expression embodied in/ embodiment of Manifestation exemplified in/ exemplar of Item

  4. Foundations of RDA • FRBR Relationships • Group 1 Work w1Muller, Feith, and Fruin's Handleiding voor het ordenen en beschrijven van archieven, created in 1898 Expression e1 Original Dutch text Manifestation m1Groningen publication, printed in 1898 Item i1Bibliotheek Arnhem copy

  5. Foundations of RDA • FRBR Relationships • Group 1 Work w1Muller, Feith, and Fruin's Handleiding voor het ordenen en beschrijven van archieven, created in 1898 Expression Expression e2 German translation by Hans Kaiser e1 Original Dutch text Manifestation Manifestation m1Harrassowitz publication, printed in 1905 m1Groningen publication, printed in 1898 Item Item i1Ecole nationale des Chartes copy i1Bibliotheek Arnhem copy

  6. Foundations of RDA • FRBR Relationships • w1 Muller, Feith, and Fruin's Handleiding voor het ordenen en beschrijven van archieven, created in 1898 • e1 Original Dutch version, created in 1898 • m1 Groningen publication, printed in 1898 • i1 Bibliotheek Arnhem copy • i2 Bibliotheek Universiteit van Amsterdam copy • e2 Hans Kaiser's German translation (Anleitung zum Ordnen und Beschreiben von Archiven), created in 1905 • m1 Harrassowitz publication, printed in 1905 • i1 National Library of Sweden copy • i2 Ecole nationale des Chartescopy • e3 Giuseppe Bonelli and Giovanni Vittani's Italian translation (Ordinamento e inventario degli archivi), created in 1908 • m1 Torino publication, printed in 1908 • i1 Nationaal Archief Bibliotheekcopy • e4 Joseph Cuvelier and Henri Stein's French translation (Manuel pour le classement et la description des archives), created in 1910 • m1 La Haye, A. de Jager publication, printed in 1910 • i1 Minnesota Historical Society Library copy • e5 Dimitri Pop Ilev's Bulgarian translation, created in 1912 • m1 Publication, printed in 1912 • e6 Second, revised Dutch edition, completed in 1920 • m2 Groningen publication, printed in 1920 • i1 Bibliothek der Archivschule Marburg copy • e7 Arthur Leavitt's English translation (Manual for the Arrangement and Description of Archives), based on second Dutch edition, created in 1939 • m1 H.W. Wilson publication, printed in 1940 • i1 Weber State University copy • m2 H.W. Wilson publication, printed in 1968 • i1 Idaho State University copy • m3 Society of American Archivists publication, printed in 2003 • i1 University of Wyoming copy

  7. Foundations of RDA • FRBR Relationships subject of/has as subject Work Work w1 "New Respect for the Old Order: The Context of the Dutch Manual," created in 2003 w1Muller, Feith, and Fruin's Handleiding voor het ordenen en beschrijven van archieven, created in 1898 creator of/has as creator creator of/has as creator Person p1Horsman, Peter J. Person p1 Muller, Samuel, 1848-1922 subject of/has as subject Concept c1Archives

  8. Foundations of RDA • FRBR Attributes Expression Manifestation Item Work Title Form Title Provenance Form Date Statement of responsibility Marks/ inscriptions Date Language Place of publication Condition Context Content summary Publisher Treatment history Other distinguishing characteristic Other distinguishing characteristic Date of publication Access restrictions

  9. Foundations of RDA • Functional Requirements of Bibliographic Records (FRBR) • Functional Requirements of Authority Data (FRAD) Group 1 Group 2 Person Family Corporate body Group 3

  10. Foundations of RDA • Functional Requirements of Bibliographic Records (FRBR) • Functional Requirements of Authority Data (FRAD) • Statement of International Cataloguing Principles (ICP) • Convenience of the user • Common usage • Representation • Accuracy • Sufficiency and necessity • Significance • Economy • Consistency and standardization • Integration

  11. Archival Input in RDA Development • FRAD development • Encoded Archival Context (EAC) beta • International Standard Archival Authority Record for Corporate Bodies, Persons, and Families (ISAAR (CPF)) • RDA proposals • Describing Archives: A Content Standard (DACS) description proposal (2005) • Revised based on Rules for Archival Description (RAD) and General International Standard Archival Description (ISAD(G)) • Removed information on archival theory and practice • Describing Archives: A Content Standard (DACS) family names proposal (2006) • Revised based on RAD

  12. Structure of RDA • Recording Attributes of… • Recording Primary Relationships… • Recording Relationships to… • Recording Relationships between… Section 1: Manifestation & Item Section 2: Work & Expression Section 3: Person, Family & Corporate Body Section 4: Concept, Object, Event & Place Section 5: Between Work, Expression, Manifestation, & Item Section 6: Persons, Families, & Corporate Bodies Section 7: Concepts, Objects, Events, & Places Section 8: Works, Expressions, Manifestations, & Items Section 9: Persons, Families, & Corporate Bodies Section 10: Concepts, Objects, Events, & Places

  13. Structure of RDA • Impact on Archives • FRBR-based organization may be confusing • Limited FRBR applicability

  14. Features of RDA • Reduction in abbreviations • Replacement of Latin abbreviations with vernacular phrases • Greater focus on transcription • Output neutral • Greater standardization of terms • Core elements • Alternatives and options

  15. Features of RDA • Core elements for archival collections • Manifestation • Title proper • Date of production • Identifier • Carrier type • Extent • Work • Identifier • Preferred title • Link between Manifestation and Work • Link to associated Person, Family, and Corporate Body

  16. Features of RDA • Core elements for Persons • Name • Titles (if needed) • Dates (if needed) • Other designations (if needed) • Professions or occupations (if needed) • Field of activity (if needed) • Identifier

  17. Features of RDA • Core elements for Families • Name • Family type • Dates (if needed) • Identifier

  18. Features of RDA • Core elements for Corporate Bodies • Name • Dates (if needed) • Other designations (if needed) • Identifier • For conferences: • Location of conference • Number of conference

  19. RDA Toolkit (http://www.rdatoolkit.org/)

  20. RDA Toolkit Features

  21. RDA Toolkit Features

  22. RDA Toolkit Features

  23. RDA Toolkit Features

  24. RDA Record Encoding • MARC Bibliographic Changes • 336 – Content type • 337 – Media type • 338 – Carrier type • MARC Authority Changes • 046 – Special coded dates • 370 – Associated place • 371 – Address • 372 – Field of activity • 373 – Affiliation • 374 – Occupation • 375 – Gender • 376 – Family information • 377 – Associated language • 380 – Form of Work • 381 – Other distinguishing characteristics of Work or Expression

  25. RDA Record Encoding 000 00646ntcaa2200193 a 4500 001 8584 005 20100813000000.0 008 100813i19732010utu 000 0deng 090 __ |a UA 1 040 __ |a UPB |c UPB 110 1_ |a Brigham Young University. 245 10 |a Brigham Young University records, |f 1973-2010. 300 __ |a 30 cartons |a (30 linear ft.) 506 __ |a Restricted; |b permission to use materials must be obtained from University Archivist. 520 2_ |a Includes annual reports, correspondence, and other materials. 610 __ |a Brigham Young University |v Archives. 700 1_ |a Young, Brigham, |d 1801-1877. 852 __ |a L. Tom Perry Special Collections, Harold B. Lee Library, Brigham Young University, |e Provo, Utah 84602.

  26. RDA Record Encoding 000 00646ntcaa2200193 i 4500 001 8584 005 20100813000000.0 008 100813i19732010utu 000 0deng 090 __ |a UA 1 040 __ |a UPB |e rda |c UPB 110 1_ |a Brigham Young University. 240 00 |a Brigham Young University records. 245 10 |a Brigham Young University records. 260 __ |a 1973-2010. 300 __ |a 30 linear ft. |a (30 cartons) 336 __ |a text |2 rdacontent 337 __ |a unmediated |2 rdamedia 337 __ |a sheet |2 rdacarrier 520 2_ |a Includes annual reports, correspondence, and other materials. 610 __ |a Brigham Young University |v Archives. 700 1_ |a Young, Brigham, |d 1801-1877, |e contributor.

  27. RDA Record Encoding 000 00646nz a2220019n 4500 001 8584 005 20100813000000.0 008 100813n| azannaabn n ana d 040 __ |a UPB |e rda |c UPB 110 1_ |a Brigham Young University. |t Brigham Young University records 336 __ |a text |2 rdacontent 380 __ |a Collection 381 __ |a Brigham Young University 670 __ |a Brigham Young University records, 1973-2010

  28. RDA Record Encoding 000 00646nz a2220019n 4500 001 8584 005 20100813000000.0 008 100813n| acannaabn n ana d 040 __ |a UPB |c UPB 100 1_ |a Young, Brigham, |d 1801-1877 510 __ |a Utah. |b Governor (1849-1857 : Young) 670 __ |a Its Proclamation by the governor, 1853:|b t.p. (Brigham Young) 670 __ |a Webster's new biog. dict. |b (Young, Brigham, governor, 1849- 1857)

  29. RDA Record Encoding 000 00646nz a2220019n 4500 001 8584 005 20100813000000.0 008 100813n| azannaabn n ana d 040 __ |a UPB |e rda |c UPB 046 __ |f 18010601 |g 18770829 100 1_ |a Young, Brigham, |d 1801-1877 370 __ |a Whitingham, Vt. |b Salt Lake City, Utah 372 __ |a missionary |s 1839 |t 1841 375 __ |a male 377 __ |a eng 510 __ |a Utah. |b Governor (1849-1857 : Young) 670 __ |a Its Proclamation by the governor, 1853:|b t.p. (Brigham Young) 670 __ |a Webster's new biog. dict. |b (Young, Brigham, governor, 1849- 1857) 670 __ |a Familysearch.org, viewed Aug. 13, 2010 |b (Brigham Young; male; b. June 1, 1801 in Whitingham, Vt.; d. Aug. 29, 1877 in Salt Lake City, Utah) 670 __ |a Ensign, June 1987: |b p. 28 (missionary, 1839-1841) 670 __ |a Britannica Online, Aug. 13, 2010 |b (American religious leader; president of Church of Jesus Christ of Latter-day Saints) 678 __ |a Brigham Young (1801-1877) was an American religious leader, and president of the Church of Jesus Christ of Latter-day Saints. He served a mission to England between 1839 and 1841. 700 30 |i family member |a Young (Family : Young, Brigham, 1801-1877) 710 20 |i incumbent |a Church of Jesus Christ of Latter-day Saints

  30. RDA Implementation and Testing • Final text released in June 2010 • Implementation to begin in the next year • U.S. national library testing • Training – July-September 2010 • Record creation – October-December 2010 • Result analysis – January-March 2011 • Test partners • 26 partners, including academic libraries, historical societies, vendors, and others • Informal participants welcome • Contact lchelp4rda@loc.gov to register as an informal participant

  31. Conclusions • RDA rules include archival influences • Integration of DACS-based rules • Introduction of families as entities • Opportunities for archival authority record development • Imposition of bibliographic model • Archival participation needed

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