YOUR COMMITTEE ROLE

1. YOUR COMMITTEE ROLE • EVERY SOCIETY MUST HAVE: • President • Secretary • Treasurer COMMITTEES

2. YOUR COMMITTEE ROLE • THE PRESIDENT’S ROLE INCLUDES: • Overall responsibility for the organisation and coordination of society activities. • To act as the first point of contact for members and main contact for the Students’ Union, ensuring information is forwarded and acted upon by the designated deadline. • To engage with society members, gather their concerns, issues and suggestions for improvement and communicate these to the society committee and relevant staff PRESIDENT

3. YOUR COMMITTEE ROLE • THE PRESIDENT’S ROLE INCLUDES: • To feedback actions taken on these concerns, issues and suggestions to students through email, social media, notice boards and in person. • To chair society meetings and ensure its smooth running. PRESIDENT

4. YOUR COMMITTEE ROLE • THE SECRETARY’S ROLE INCLUDES: • Overall responsibility for the administration of society activities. • To coordinate, plan and produce all society communications. This includes responsibility for the regular update of your society webpage, Facebook and Twitter in addition to a regular distribution of information by email. SECRETARY

5. YOUR COMMITTEE ROLE • THE SECRETARY’S ROLE INCLUDES: • To outline an agenda for each committee meeting alongside the President, to take minutes and circulate these amongst Committee Members and to the Societies & Volunteering Coordinator. • To submit forms and applications as required by the Union or Society need by given deadlines e.g. room booking forms, risk assessments etc. SECRETARY

6. YOUR COMMITTEE ROLE • THE TREASURER’S ROLE INCLUDES: • Overall responsibility for the administration of society finances. • To ensure Society funds are managed appropriately and accurate records kept. • To submit applications for Union grants by given deadlines alongside appropriate supporting evidence. TREASURER

7. YOUR COMMITTEE ROLE • THE TREASURER’S ROLE INCLUDES: • To submit invoices for payment/receipts for reimbursement alongside appropriate Committee minutes and Union forms. • To communicate regularly with the Societies & Volunteering Coordinate regarding account balance and financial planning. TREASURER

8. YOUR COMMITTEE ROLE • EMPLOYABILITY SKILLS YOU WILL GAIN: • Management • Leadership • Communication Skills • Delegation • Team Working • Problem Solving EMPLOYABILITY

9. YOUR COMMITTEE ROLE • YOU ARE A VOLUNTEER! • vInspired • University Certificate • University Employability Award • Society Awards • HEAR • Volunteering Software linked to your profile in the SU – after Christmas VOLUNTEERING

10. YOUR COMMITTEE ROLE • HOW TO GAIN RECOGNITION: • Complete a Record of Hours Form and submit to the Union every month • Complete a volunteer Evaluation in May UNI ACCREDITATION

11. Get a competitive edge over your peers • Understand and articulate the skills you have • Get your extra-curricular activity recognised • Link your academic studies to activity outside of your degree • Improve your chance of getting & sustaining employment • Email Your President – Haviour.chen@northampton.ac.uk The Northampton Employability Award The University of Northampton Interested?

12. YOUR COMMITTEE ROLE • SOCIETY AWARDS: • Last year we had: • Society of the Year • Society Event of the Year • Most Improved Society of the Year • Greatest Contribution to the Community • Society Committee Member of the Year • Interested in organising this event? We have a sub-committee: • Jess Fowler – jess@thefowlersuk.co.uk • Zi Patel - z.patelchampion@gmail.com • Nicole Smith - coppafeelnicole@gmail.com SOCIETY AWARDS

13. YOUR COMMITTEE ROLE • APPLICABLE VOLUNTEER POLICIES: • Volunteer Policy • Equal Opportunities Code of Practise • Volunteer Confidentiality Policy • Union Bye-Laws POLICIES

14. YOUR COMMITTEE ROLE • YOU SHOULD NOW KNOW: • The main activities of your Committee Members • The skills you can develop in your role • How to gain recognition of your volunteering • The policies you are held to as a volunteer ANY QUESTIONS?