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Health Data Issues

Health Data Issues. Cybele Boehm – WVDE Rich Pullin – WVDE Toby Wagoner - WVDHHR. Governor’s KidsFirst Initiative. Concept 2007 Superintendent’s Interpretation – WV State Code 18-5-17: then and now What’s HealthCheck ?.

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Health Data Issues

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  1. Health Data Issues Cybele Boehm – WVDE Rich Pullin – WVDE Toby Wagoner - WVDHHR

  2. Governor’s KidsFirst Initiative • Concept • 2007 Superintendent’s Interpretation – WV State Code 18-5-17: then and now • What’s HealthCheck?

  3. HealthCheck is West Virginia’s Early and Periodic Screening, Diagnosis and Treatment (EPSDT) Program for Medicaid-eligible West Virginia children from birth to age 21. HealthCheck promotes comprehensive screening and primary healthcare services. HealthCheck

  4. Medical Home • HealthCheck supports the following core values of a medical home: • Having a personal physician or primary care provider (PCP) who provides first contact care, • Ongoing care over time, • Comprehensiveness of care, and • Coordination of care across a person’s conditions, providers and settings.

  5. HealthCheck Screening Process • Initial Screen – The first check-up, either at birth or when the child enters the HealthCheck Program. • Periodic Screen – A regular check-up that happens according to a schedule. • Interperiodic Visit – A provider appointment that can happen at any time because of illness or a change in condition.

  6. HealthCheck Regions Region 1Region 5 (Greenbrier, McDowell, Mercer, Monroe, (Calhoun, Jackson, Pleasants, Ritchie, Roane, Summers & Wyoming Counties) Tyler, Wetzel, Wirt & Wood Counties) RegionaHubinakRaylene McClure 304-425-8738 ext. 2106 304-927-0966 Regina.R.Hubinak@wv.govRaylene.D.McClure@wv.gov Region 2Region 6 (Cabell, Lincoln, Logan, Mason, Mingo (Brook, Ohio, Hancock & Marshall Counties) & Wayne Counties) Karen Dougherty Jim Daniels 304-843-4120 304-528-5900 Karen.S.Dougherty@wv.gov James.O.Daniels@wv.gov Region 7 Region 3(Doddridge, Harrison, Marion, Monongalia, (Boone, Clay, Kanawha & Putnam Counties) Preston, & Taylor Counties) Deonna Williams NorineWaugaman 304-356-4385 304-627-2117 Deonna.M.Williams@wv.gov Norine.A.Waugaman@wv.gov Region 4Region 8 (Braxton, Fayette, Nicholas, Pocahonta, (Barbour, Gilmer, Lewis, Randolph, Tucker Raleigh & Webster Counties) & Upshur Counties) Carolyn Riffle Kim Wentz 304-847-2861 ext. 207 304-473-4230 ext. 162 Carolyn.S.Riffle@wv.govKim.D.Wentz@wv.gov Region 9 (Berkeley, Grant, Hampshire, Hardy, Jefferson, Mineral, Morgan & Pendleton Counties) Stephen Redman 304-822-6900 ext. 244 Stephen.G.Redman@wv.gov

  7. New Requirements The West Virginia Department of Health and Human Resources Bureau for Public Health has added several adolescent immunizations to the school attendance immunization requirements. Beginning with the 2012-2013 school year, all West Virginia students entering 7th grade must have had one dose of the Tdap (Tetanus, Diphtheria, and Pertussis) and one dose of the meningococcal vaccine. Students entering 12th grade must also have had at least one dose of the Tdap vaccine and a second dose of the meningococcal vaccine. If the first dose of the meningococcal vaccine was received after age 16, then only one dose of this vaccine is required. Visit the following website for more information on the new requirements and customizable memos to assist in this effort. http://immunizenow.org/recommended/adolescentimmunizations/default.aspx

  8. Health Data Application

  9. Background Highmark Blue Cross Blue Shield provided monies to WVDE for this project The health records data system is not utilized to its full potential for various reasons including but not limited to data entry burden (staffing, time and access). To address this barrier, WVDE developed a health record App to sync data (BMI, immunizations, & health screening) directly into the WVEIS system. Each county school system was provided funds to purchase a hand-held computing device (iTouch, iPhone, or iPad) to utilize this App.

  10. Information Gathered on App Height/Weight with calculation of BMI Screening & referral for vision, hearing, speech/language development and dental Immunization records with month/date/year along with a space for notes and codes

  11. Application Features Health screening information is easy to enter on both currently enrolled and not yet enrolled students Health screening information is integrated to the existing WVEIS IBM (AS/400) student data Access to entry of health screening data is secure and confidential

  12. Touch Screen

  13. Retrieving Groups

  14. Log on

  15. Retrieved student groups

  16. Height & Weight

  17. Immunization Records

  18. Immunization

  19. Immunization Notes

  20. Immunization Notes

  21. Save – Next vs Return

  22. Student Group

  23. Entering New Student

  24. New Student Information You must complete fields that have an (*) asterisks.

  25. Information ?

  26. Information on Student Groups

  27. Submitting info to central server

  28. Submitting info to central server (cont.)

  29. Deleting unused groups from device

  30. Deleting unused groups from device (cont.)

  31. Regional School Wellness Specialists

  32. Questions?

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